University Project: Lean Project Management and FIFA 2019 Stakeholders

This report examines the application of lean project management principles to the organization of the FIFA 2019 event. It begins by identifying and elaborating on the processes from PRINCE2 used for stakeholder management, including stakeholder identification, analysis, engagement, and measurement. The report then identifies the critical stakeholders, such as event organizers, workforce, participants, sponsors, and regulatory bodies. Furthermore, it provides a detailed description of how lean project management can be implemented, focusing on waste elimination, enhanced consumer focus, and continuous improvement. The report also identifies processes from PMBOK, PRINCE2, Organisational Project Management (OPM), Agile Practices, and Lean Six Sigma (DMAIC Methodology) that could be used to implement lean project management for the event, emphasizing the importance of consumer satisfaction and security. The report aims to provide a comprehensive understanding of how lean principles can be applied to improve the efficiency and effectiveness of large-scale event management.

Running head: MANAGING LEAN PROJECT
Managing Lean Project
Name of the Student
Name of the University
Author Note

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Table of Contents
FIFA 2018 lean project management.........................................................................................2
1. With regards to the event of FIFA 2019, identification and elaboration of.......................2
a. The processes from Prince2 that would be used in this context to help with the
stakeholder management....................................................................................................2
b. The critical stakeholders for the FIFA 2019:.................................................................6
2. Detailed description of the ways that have been considered for implementing lean project
management for this FIFA 2019:...............................................................................................7
3. identification and elaboration of the processes from PMBOK, PRINCE2, Organisational
Project Management (OPM), Agile Practices and Lean Six Sigma (DMAIC Methodology)
that could be used to implement lean project management...................................................9
References:...............................................................................................................................13

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FIFA 2018 lean project management
1. With regards to the event of FIFA 2019, identification and elaboration of
a. The processes from Prince2 that would be used in this context to help with the
stakeholder management
With regards to the event of FIFA 2019, process from the prince2 have been
identified and elaborated properly.
Stakeholder management plays an important role in any successful and effective
project management (Reijonen et al. 2015). When an event as extravagant as FIFA world cup
need to be organised properly it becomes even more important to have an effective and
efficient stakeholder management strategy. Here in this context, the process from Prince2 will
be discussed in details that will be followed for organizing the project and manage them
effectively.
According to the Prince2 method, stakeholder identification is a six step process. All
of these process have been properly followed for the stakeholder management for organizing
the event of FIFA 2019 in an efficient manner.
PRINCE2 adopts same six processes as that in the traditional stakeholder management
process such as MSP. However, the perceptions are different as stated following:
Stakeholder identification:
The first step of any stakeholder management is the identification of the stakeholders.
Without proper identification of the stakeholders, it is not possible to design effective
stakeholder management program (Bocken & Short, 2016). PRINCE2 suggests to design the
stakeholder management program the stakeholders have been identified which has been
elaborated in details in the next section.

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The important stakeholders for the tournament are sponsors, government of the organizing
country, local authorities and regulatory bodies, players and most importantly the viewers.
Analysis of stakeholder profiles:
An analysis is conducted on the stakeholder profile to identify the influence and the
interest of different stakeholders on the project as identified in PRINCE2. In order to
organize the FIFA football tournament, exactly same approach has been considered for better
stakeholder engagement as well as stakeholder management for the program (Dan, 2015).
The profile for each of the stakeholder has been properly analysed to have clarity about the
stakeholder interest as well as their interest on the project.
 Sponsors will have direct impact regarding financial decision and opinions of
sponsors are necessary for making FIFA 2019 budget and finalizing the budget.
 Decision of the government of the organizing country is necessary to get permission
for organizing the FIFA 2019.
 Engagement of local authorities and regulatory body as an important stakeholder is
necessary for organizing the event with legal compliance. They are also responsible
for dealing with security arrangement.
 Although players and viewers does not have any role to play in terms of decision
making process, engagement of them necessary for organizing the event successfully.
Designing approach for stakeholder engagement:
The next step according to PRINCE2 is to design a proper methodology for the
stakeholder engagement. This basically gives a clear overview of the fact that how to manage
the stakeholder. Here role for the communication has been defined along with distribution of
responsibility for executing the communication for the stakeholders (Laukkanen, 2015). Not

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only that, important message regarding the tournament that need to be communicated to the
stakeholders, has been decided as well.
 Some important message that will be delivered are preparation strategy, budget, how
spending is being managed, strategy for the sustainability and any other information
that might be necessary throughout the FIFA 2019.
 The communication will be mostly in electronic form with extensive consideration of
the official email. Meetings will also be arranged wherever necessary for making
decision on certain topics that need close participation of the stakeholders.
Plan for engagement:
According to PRINCE2, Different stakeholder groups will be engaged in different
manner. It basically deals with the fact that when a stakeholder group will be involved with
the project. For the FIFA 2019 event different stakeholders will be engaged in the following
way:
Stakeholder group When will be engaged
Event organizer Throughout the project including project
planning, execution, monitoring and closing of
the project.
Workforce Throughout the project.
Participants During the project execution.
Commercial Affiliates Throughout the project including project
planning, execution, monitoring and closing of
the project.
Community During the project planning.
Football-related organizations Throughout the project.

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Regulatory bodies Throughout the project.
Supply chain Throughout the project.
Attendees During the project execution.
Engaging stakeholder:
As identified in PRINCE2, this step basically engage the stakeholders as per the
developed plan. The stakeholder will be engaged as per the outline and guidelines as
developed during the project planning. The engagement plan has been developed and
discussed in details in the above sections (Laukkanen, 2015). The same planning will be
followed as outlined in the above sections.
Measurement of result:
The effectiveness of the stakeholder plan according to PRINCE2 will be assessed for
identifying the effectiveness of the plan. This is an essential component of the Prince2
process for stakeholder engagement. Here in this FIFA 2019 event the following approach
will be taken for measurement of the result:
 First it will be identified if all the stakeholders have been properly engaged through
proper. Here the strategy needs to be proper so that each and every stakeholders are
aware of the process regarding project planning and progress.
 Then it will look for if there was any dispute with the stakeholders and how
effectively it was solved for project progress in an effective and efficient way. It is not
only important to identify the issues for the dispute, it have to be properly solved with
proper strategy as well. Otherwise the stakeholder engagement plan will not be

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considered as an effective one, means it will not be treated a successful execution of
the stakeholder engagement plan.
b. The critical stakeholders for the FIFA 2019:
Stakeholder
group
Description
Event organizers It consists of the entities of FIFA, the LOC, Host Cities, stadium
authorities and regional committees responsible for organizing the
competition.
Workforce It consists of employees and volunteers as well as organizations
representing them.
Participants It consists of individuals and groups that have active contribution in
organizing the event, particularly the competing nations who will
participate in the tournament.
Commercial
Affiliates
It consists of FIFA Partners, FIFA World Cup Sponsors and National
Supporters.
Community It consists of local and international groups of individuals and
organizations that has an important role to play in executing
sustainability strategies.
Football-related
organizations
It consists of FIFA member associations and associations of
professional players.
Regulatory
bodies
It consists of federal and local authorities that have the authority in
regulating different aspects related to the material issues regarding the
sustainability strategy.
Supply chain It consists of companies that offers products or services which are

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required for organizing FIFA World Cup.
Attendees It consists of groups of individuals and organizations that represent
individuals who comes to the venue to enjoy the event of the FIFA
World Cup. These include fan groups, ticket holders and tourism
organizations.
2. Detailed description of the ways that have been considered for implementing lean
project management for this FIFA 2019:
Here in this context, the concepts and principles have been discussed for
implementing the lean project management for FIFA 2019 event. Along with that a detailed
description has been provided as well to identify and elaborate the areas and opportunities
where the project provides the basis to eliminate waste.
In order to eliminate waste with regard to the project, the principle of the lean project
management has been applied here. It includes several key concepts such as lean
manufacturing, lean construction and lean thinking and also provides the basis to integrate
those concepts into the project management (Porterfield, 2015). Conceptually the lean style
of project management is not much different than the traditional project management
approach. However it is more effective for removing waste from the project as the lean
method has been developed for dealing with the manufacturing waste.
Before discussing about the role of lean project management in removing waste, it is
important to have a clear overview of the fact that what is actually meant by waste
(Porterfield, 2015). In the lean method of project management, anything that is produced due
to manufacturing overburden is considered as waste. The unevenness of the workloads is also
considered as a major reason for waste production in the lean management style.

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The lean style basically removes each and every components that has no value from
the customer perspective which means things that do not have value with regard to consumer
satisfaction is eliminated. To ensure effective implementation of the lean concept, it is
required to follow some of the well-designed lean principles (Reijonen et al. 2015). Some of
these principles are waste elimination, enhanced consumer focus and continuous
improvement.
A critical analysis is needed for a conceptual overview of the waste elimination
process in the production system. it provide a simple yet an effective way to determine the
types of waste and it will also help to categorize the waste and hence it will be easier to
identify which waste is affecting the production process and how this issues are being created
due to the waste that are identified in the production system. As already specified, waste does
not have any value with respect to the consumer perspective.
If this concept is analysed with respect to the FIFA football tournament, it is seen that
there are various types of waste that is possible in this context.
The first and the most common waste that is possible here is low level of consumer
satisfaction while watching the event which leads to low consumer value. Hence should be
considered as waste. Besides if the venue is not properly prepared for hosting such
international event, it is also a waste to the system (Laukkanen, 2015). Now there might be
various reason behind this. Some of the most common causes are natural disaster, inadequate
security arrangement, less capacity for spectators. Now the lean project management
considers each of these scenarios and provides ways to create an alternative plan for
addressing these mind of issues and reduce the chance of waste.
Another principle of the lean project management is to provide enhanced consumer
values for minimizing waste. According to principle, it is not possible to increase the value of

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a product if the consumer related to the product is not increased. The main customer in this
FIFA 2019 event is spectators. In order to ensure the consumer satisfaction, the best strategy
a manager can apply is to ensure that the match is equally visible and enjoyable from each
corner of the stadium. Beside this it should also be ensured that proper arrangement has been
made for live telecasting the event so that it is possible for viewers outside the venue, to
watch and enjoy the match. It will definitely enhance consumer value and thus increasing
consumer value as well. Along with that it will also increase the popularity of the tournament.
However it is not enough to provide consumer ways to enjoy the match, the security
of the consumer is another important aspect that is needed to be considered by the project
manager. Hence the project manager needs to implement tight security in the venue to offer
proper safety for the spectators.
Coordination of the consumer is another major requirement. Here in this context, the
coordination of the spectators are necessary. If adequate no of spectators does not come to the
venue for watching the match, it will affect the popularity of the tournament. Hence proper
coordination is required.
Continuous improvement is another important consideration for the successful
implementation of the lean project management. It might be ensured through post tournament
survey asking spectators like what things they liked most about the tournament, what they
thinks about the management, things where improvement is needed (Reijonen et al., 2015).
Once the responses is collected through these kind of open and public service, it is important
to analyse the responses and identify scope for improvement as continuous improvement is
necessary for achieving perfection in implementing lean project management.

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3. identification and elaboration of the processes from PMBOK, PRINCE2,
Organisational Project Management (OPM), Agile Practices and Lean Six Sigma
(DMAIC Methodology) that could be used to implement lean project management.
PMBOK:
PMBOK or The Project Management Body of Knowledge is an important resource
for executing any project successfully. It consists of 49 process in total, all of which can be
grouped into five basic process (Reijonen et al., 2015). These five basic process includes
initiating, planning, executing, monitoring and controlling and the closing of the project.
PMBOK provides a framework for the project manager to manage all the project related task
in a standardized way. From the guide to initiate a project with proper planning to the
execution of the project through proper controlling and monitoring of the project, PMBOK
provides detailed guideline to the project manager that is not easy to follow but effective as
well. Hence it is relevant to the FIFA World Cup tournament as well.
 Project initiation part can help the manager to gather necessary information about
organizing the tournament by analysing information from the previous tournament
(Raisch, 2016).
 Planning can help to create effective planning for the tournament. It help to gather
resources and review them for the project. It provides guidance in reviewing resources
for emphasizing the contract itself rather than rather resource acquisition and resource
management which is necessary for lean project implementation.
 The execution process from PMBOK is helpful for execute planning for the
tournament
 Monitoring and controlling provides a way to improve the process through constant
improvement which is another important requirement for the lean project
management.

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 The procedure to close a project will provide guidance for project closing effectively.
PRINCE2:
 PRINCE2 is an effective way to lead lean projects due to its ability to control project
environment. It helps the project manager to have proper control over the resources
that is essential for reducing waste and implement lean approach of project
management (Chan, 2014).
 There are seven principles associated with PRINCE2 method. These are managed
with experience, responsibilities and specific roles, ongoing business justification,
stage management, exception management, adaptation to project environment and
exception. The management. In addition, there are also seven axes and a process in
PRINCE2. All these seven themes are an organization, work status, quality, plans,
change, progress and risk. These process helps project manager in executing lean
project process (Raisch 2016).
 In the PRINCE2 method, the planning process is based on product where the products
are divided into smaller parts that are easy to execute and integrate as well with the
overall project process offering flexibility in project execution. Hence it is appropriate
for managing the FIFA tournament.
Organisational Project Management (OPM):
It is an effective way for the execution of the strategies that are predetermined by the
organization. This is basically managed through proper combination of program
management, portfolio management and project management (Raisch, 2016).
An essential requirement of the lean project management is to enable the project flow
for measuring work efficiency and methodology followed for executing those works in the
project (Porterfield, 2015). This is done in the Organisational Project Management technique