Effective Stakeholder Management in FIFA World Cup 2022

This report delves into the application of lean project management principles in the context of the FIFA World Cup 2022, hosted in Qatar. It identifies critical stakeholders and discusses the utilization of Prince2 methodology for effective stakeholder management. The report further explores various areas for implementing lean project management, highlighting processes like PMBOK, Prince2, Organizational Project Management (OPM), Agile Practices, and Lean Six Sigma. It emphasizes the importance of structured project management, clear roles and responsibilities, and continuous improvement through learning from experiences. The analysis aims to optimize resource allocation, minimize waste, and ensure the successful execution of the World Cup event, aligning with the objectives of delivering value to customers and stakeholders while adhering to budgetary and timeline constraints. The report concludes by underscoring the significance of these methodologies in achieving project success and stakeholder satisfaction.

Running head: LEAN PROJECT MANAGEMENT
Lean Project Management
Name of the Student
Name of the University
Author Note:

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Table of Contents
Introduction..........................................................................................................................2
Discussion............................................................................................................................2
Prince2 for effective Stakeholder management...............................................................2
Critical Stakeholders........................................................................................................8
Areas of implementing lean project.................................................................................8
Elaborating process..........................................................................................................9
Prince2.......................................................................................................................10
Organizational Project Management (OPM).............................................................11
Agile Practices...........................................................................................................11
Lean Six Sigma..........................................................................................................11
Conclusion.........................................................................................................................13
References..........................................................................................................................14

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Introduction
The coming pages of the report mainly deal with FIFA World Cup 2022 which is
expected to be held in Qatar (Bodily, Nyland & Wiley, 2017). The football World Cup will be
held in Middle East for the very first time. Qatar is peninsula Gulf organization which will host
the tournament. This country will host the tournament after their controversial winning in the
year 2010. Small Gulf kingdom which only stretches to 180 km from one end to another. The
country has population more than 2.5 million. For the very first time, the FIFA tournament will
be held in May or July (Ivey et al., 2017). It has been done because Qatar is surrounded by
Desert and the average temperature is around 45 degrees. So, because this problem FIFA has
decided to move the world cup to cooler winter months. FIFA has claimed the fact that the match
will be started on 21 Nov, 2022. Still in this month, Qatar will be having average temperature
around 24 degrees. As the next World Cup will take place during the domestic schedule for the
European countries (Hutchins, 2016). The present competition will take place for reducing the
average time frame by 28 days.
In the coming pages of the report, an idea has been provided concerning Prince2 for
stakeholder management. All the critical stakeholders of this tournament have been identified.
Various areas for implementing lean project management has been discussed in details. The last
section of the report mainly deals with different kind of processes like PMBOK, Prince2,
Organizational Project Management, Lean Six Sigma and Agile Practices.
Discussion
Prince2 for effective Stakeholder management
Prince2 stands for project in controlled environment is a well-known process which is
required for effective project management approach of this World Cup Event. It is a well-known
standard which is used by various government and private bodies. Before an understanding
concerning Prince2 there are some general key parameters which should be taken into account.
Structured project management is required for ordering the project which is again divided into
certain number of steps that makes it logical and organized (Heinemann et al., 2017). Prince2
comes up different kind of roles and responsibility which is required by project manager,
customer and supplier, project board. Prince2 comes up with various kind of project management

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techniques like project assurance, project support, project scope and lastly controlling change.
Project manager of this tournament is responsible for organizing and control this whole World
Cup event. It is the duty of the project manager to the appropriate person for organizing and
monitoring this event. Project manager mainly ensures the fact that the work is done at proper
time (Hegade, Rajkumar & Murthy,2017). Project Manager focuses on the point for
understanding the project team and what they aim to finish. Each of the project based on Prince2
methodology which comes up with a project board. It is required by executive for representing
the suppliers.
Project assurance aims to provide some independent view concerning progress of this
World Cup Event (Hambach, Tenberg & Metternich, 2015). Prince2 mainly comes up with three
kinds of views like business assurance, user and lastly specialist. Each of the given views mainly
reflects on three kind of board. Business assurance is all about analyzing the fact that project that
is World Cup 2022 tends to remain concerning cost and benefit. Just understand is all about
understanding concerning User requirement (Goldratt & Cox, 2016). There is some kind of
technical assurance which is all about delivery of solution for the encountered issues in this
event. Prince2 aims to solution to some of common issues which is interested in various kind of
third parties. Both kind of customers and suppliers are involved in managing the contract. This
particular method helps in analyzing the need of project breakpoints and control.
Project Stakeholder Management Plan
Inputs Tools and Techniques Outputs
 Project Management
Plan
 Stakeholder register
 Enterprise Environment
factors
 Organizational Process
assets
 Proper Judgement
 Analytic Technique
 Plan for Stakeholder
management
 Updates of Project
Document

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
Fig 1: Project Stakeholder Management Plan
(Source: Created By Author)
Prince2 methodology mainly comes up with seven principles which are needed to be
followed before applying to this World Cup Event of 2022.
Project should come up business justification: It is the duty of project manager of this
event to think about return of investment from this World Cup Event (Goetsch & Davis, 2014).
Various kind of benefits concerning cost and risk in this project will ultimately result in various
kind of benefits.
Team members should learn from experiences: Team should come session log lesson
can be easily learned about this event (Kaplanidou et al., 2016). It mainly emphasizes on
avoiding any kind of associated mistake.
Roles and Responsibilities: All the involved in the project should have proper kind of
understanding concerning the present responsibilities (Indrawati & Ridwansyah, 2015). Prince2
methodology tends to play a key role in this World Cup Event.
Working in Plan and manage stages: By the help of Prince2 methodology, the whole
World Cup event can be easily broken down into manageable stages(Jacobs, Swink &
Linderman, 2015). At the end of each stage a particular lesson can be easily learned along with
its evaluation that the World cup event is on track.
Managing team by expectation: Project board that is senior manager of this event aims
in checking time and cost. Apart from this, it put emphasizes on the day to day management by
project manager (Singh & Singh, 2015). If certain number of problems comes into picture, then
project manager needs to form the required board.
Staying focus on products: The team members should focus on meeting the needs of the
project along with providing best kind of services for the Guests of this event.

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Focusing on approach for meeting the needs of Event: Prince2 methodology for this
world Cup Event will ultimately allow control of resources and much better business. Prince2
aims to identify a list of thing which should be involved in FIFA tournament (Kaplanidou et al.,
2016). If anyhow the project does not follow the certain number of principles, then Prince2 is not
a suitable way for managing this FIFA World Cup Event.
Prince2 process
The seven steps of Prince2 methodology comes up with seven different kinds of steps
like
Starting Phase of the World Cup Event: It aims in creating a project which comes up
with total idea concerning achievable goal and its necessity in this World Cup Event (Jacobs,
Swink & Linderman, 2015). If the given project is created at proper time then, it can create
details of project management.
Direction to Project: The present project board helps in analyzing certain number of
beliefs in this event in Qatar. If it approved on time, then it can easily identify various kind of
resources to the project manager.
Initiation of Project: The present project manager of FIFA World Cup 2022 can easily
create a plan for this event (Ivey et al., 2017). It is mainly inclusive of different kind of
parameters like cost, quality, scope, risk and lastly associated benefits.
Control for the project: This FIFA World Cup event should be divided into smaller task
and should be assigned to the team members and project manager. Project Manager of FIFA
World Cup 2022 needs to analyze various kind of changes which is required for this event.
Managing the delivery of Product: In comparison to the progress of the project, the
original belief should be taken into consideration. A complete review should be done on the
FIFA World Cup Event 2022.
Managing stage boundaries: Both project board and manager needs to review every
stage of FIFA World Cup Event(Hutchins, 2016). It is mainly required for having an
understanding concerning quality and making a decision concerning next move.

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Closure Phase of the Project: Project board will ultimately result in giving final
approval for understanding the need of the stakeholders of FIFA World Cup. The project
manager can easily complete with the help of document and proper reports
Prince2 methodology comes up with seven kinds of roles like
Customer: The person who is paying or investing in this event.
User: Anyone who is making use of deliverables can be effect by project outcome in
some of the case user and customer which will be affected by same kind of individual.
Supplier: An expert who comes up with proper knowledge and skill required for this
event.
Project Manager: The main task of this individual is all about organizing the project and
related works. It is mainly done so that this World Cup event as per the schedule.
Project Team: This particular group does the complete work for this event and complete
all the given project task.
Team manager: Leader of this team can easily report to project manager of this FIFA
tournament.
Administrator: In this phase, the complete documentation is done for the meetings and
facilitation of the project. Based on the size of the project, the current admin role can be assumed
by project manager of World Cup tournament.
Critical Stakeholders
FIFA World Cup 2022 comes up with a stakeholder committee which is required for
advising along with assisting the council (Goldratt & Cox, 2016). The appointed committee is
also responsible for managing the current relationship among association, players and leagues.
For proper design and implementation of FIFA World Cup tournament, some stakeholders are
assigned to it :
 Chairperson
 Team members

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 Chairperson
 Review Committee
 Organizing Committee
All the given members need to focus on certain number of things like accomplishing of
goals within the given time and budget (Hambach, Tenberg & Metternich, 2015). It is mainly
done so that they can meet the objectives and goals of this event. The coming pages of the report
will be considered to be helpful in planning all the required detail in the coming pages.
Areas of implementing lean project
From the above pages, it can be easily stated that there are certain number of project
management practices which emphasizes on lean methodology. It can be easily stated all the
required issue in the project can be easily tackled by the help of lean management principles
(Indrawati & Ridwansyah, 2015). There is various kind of lean management practices which is
required by project managers. It mainly tends to focus on the need of project manager. Lean
project management principles are mainly aligned with the overall success of the project.
 I am emphasizing on the viewing nature of viewers of this event.
 You are minimizing the total number of waste.
Practices related to lean project can be easily implemented within this project that comes
up with minimum value of labour and lastly equipment’s (Hegade, Rajkumar & Murthy,2017).
The present climate of Qatar is not considered to be supportive of the FIFA committee. So, as a
result there should be improvement in the climatic condition of Qatar which is not all possible.
Apart from this, there is large number of issues have been identified which is required for
understanding the overall budget that is allocated cost and conflict of internal committee and
lastly improper management of time(Heinemann et al., 2017). There is large number of problems
which are required to be eliminated from the perspective of the project. Some of the given steps
are discussed below like:
 Understanding the value from the side of customer
 Identifying the stream of value
 Making a flow of required value.

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Elaborating process
There are large number of waste which can be easily checked by the help of lean project
management like
 Transportation of generated waste.
 Inventory for managing the waste
 Over-processing of the given waste
 Any kind of defect in the given waste
 Certain number of waste like overproduction.
In this FIFA event for 2022, huge amount of waste can be identified due to over
processing. Over-processing mainly deals with large number of things like scope creep,
excessive kind of approval, overloading of resources, hands off and lastly extreme verification
(Goetsch & Davis, 2014). The identified waste is needed for reduced so that it can be eliminated
for easy managing and implementation of this event. It can be easily assumed that project
stakeholders can easily complete the roles and responsibility.
Prince2
This FIFA World Cup 2022 Event can be properly managed by the help of Prince2
methodology (First, 2016). Various kind of project manager required to establish communication
by understanding the goals of this event. The project manager needs to come up with
methodology so that they can complete the project in cost-effective and time-saving in nature.
Prince2 can be expanded as Project in Controlled environment (Conger, 2015). It is taken to be
most effective kind of methodology which can be used in this event. It is considered to be helpful
in understanding the present roles and responsibilities of the team members of this FIFA World
Cup tournament.
There is some positive effect for the Prince2 methodology on this FIFA World Cup
tournament (Cohen-Vogel et al., 2015). One of the biggest plus points which can be obtained is
use of Prince2 in this particular tournament. By the help of this methodology, the whole FIFA
event can be divided into several stages. It can be obtained by the help of this methodology by
which the project can be completed in the given time (Bodily, Nyland & Wiley, 2017). If this

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methodology is followed by the project manager of this event, then the overall communication
can be also improved. By the help of this methodology, a large number of option are provided
for improving the overall communication.
Organizational Project Management (OPM)
The project manager of FIFA World Cup 2022 can easily go for OPM methodology
which is required for overall improvement and competitive advantage (Al-Emadi et al., 2017).
OPM methodology helps in aligning an event with its goals and objectives. The best kind of
methodology available is all about certain number of standards which is required for providing
standardizing approach.
Agile Practices
Agile model focus on the fact that every project requires to handle in the different things
(Kaplanidou et al., 2016). The current method needs to understand the needs of the project needs.
By the help of this model, this particular Football Event can be easily divided into smaller
segments for delivering required features. Agile is a well-known methodology which is required
for managing this project. It will ultimately help in delivering the project on required time for the
viewers. It is mainly needed by project manager of FIFA World Cup 2022 tournament
(Brannagan & Giulianotti, 2015). It can easily provide huge number of benefits which is
inclusive for customer collaboration for this FIFA World Cup tournament.
Lean Six Sigma
DMAIC methodology is a well-known tool which is required for solving the present
issues in this FIFA World Cup tournament (Matheson, Schwab & Koval,2018). It is mainly
required for carrying out some of steps like improving, optimizing and lastly stabilizing the
given business processes. There are large number of problem solving processes which can be
used in this event. DMAIC stands for Defining, Measuring, Analyzing, Improving and
Controlling.
Define: The main notion of this particular stage is all about providing an outline for the
given borders for this World Cup Event. The whole team development of the various stages
mainly takes place in the beginning phase of the FIFA tournament.

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Measure: The main goal is all about collecting required data which is required for
understanding the scope of this FIFA tournament (Millward, 2017). Teams aim to create a proper
kind of outline of the business needs. It mainly focuses on overall performance development.
Analysis: The ultimate goal is all about having a proper kind of understanding
concerning issues in business (Nachiappan & Muthukumar, 2016). A proper kind of data
analysis focuses on certain areas like implementing changes which can provide the most
effective kind of results.
Improve: The main goal of this stage is all about carrying out on test on run for various
kind of changes (Singh & Singh, 2015). It is widely implemented for the team and stakeholders
of this World Cup Event.
Control: The ultimate goal of this stage is all about development of certain number of
metrics which is required for monitoring and overall success of this event.
Fig 1: DMAIC (Lean Six Sigma)
(Source: Sofotasiou, Hughes & Calautit, 2015)

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Conclusion
The above pages of the report help in concluding the fact that this report is all about
stakeholder management and its engagement. This particular approach is needed for improvising
the overall commercial aspect of this World Cup event. It is mainly required for gaining
advantage for the stakeholder of World Cup to be held in Qatar. Stakeholder management is
needed for minimizing time along with capital investment. In the above pages, Prince2
methodology which is required for stakeholder management. All the important stakeholders of
this World Cup has been discussed in details. Methods for implementing lean project
management has been discussed in details. In the last section of the report, various kind of
processes has been discussed in details like PMBOK, Lean Six Sigma, OPM and last Agile
Practices has been discussed in details.