Effective Lean Project Management Strategies: FIFA 2018 World Cup

This report analyzes the application of lean project management principles in the FIFA 2018 World Cup tournament. It emphasizes the importance of delivering value while minimizing waste. The study recommends techniques like Voice of the Customer (VOC), Critical to Customer Requirements (CCR), and Critical to Quality (CTQ) to enhance project outcomes. Implementation processes for lean project management are discussed, along with assessments of PMBOK and PRINCE2 guidelines. The report also proposes the use of agile practices and DMAIC methods from Lean Six Sigma to optimize project execution and ensure the successful delivery of the FIFA World Cup 2018.

Running head: FIFA 2018 WORLD CUP FOOTBALL TOURNAMENT
FIFA 2018 World Cup football tournament
Name of the student:
Name of the university:
Author Note

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Table of Contents
Managing the lean project in the FIFA 2018 World Cup football tournament:....................................2
Introduction:..........................................................................................................................................2
Recommendation of various techniques:...............................................................................................2
Voice of the customer (VOC):...........................................................................................................2
Critical to Customer Requirements (CCR):.......................................................................................3
Critical to Quality parameters (CTQ):...............................................................................................4
Implementation processes for lean project management for FIFA World Cup 2018:..........................5
Suggestions to follow certain practices:................................................................................................8
PMBOK guidelines:...........................................................................................................................8
PRINCE2 guidelines:.........................................................................................................................8
Organizational Project Management Agile Practices:.......................................................................9
Lean Six Sigma (DMAIC Methodology):.......................................................................................10
Conclusion:..........................................................................................................................................11
References:..........................................................................................................................................12
Appendix:............................................................................................................................................14

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Managing the lean project in the FIFA 2018 World Cup football tournament:
Introduction:
“FIFA World Cup 2018” is 21st Football World Cup tournament. This is contested by Men’s
National Team once in every four years. Lean project management, on the other hand, is an
application of various lean ideas like lean thinking to project management. It has different concepts
that are common with multiple other lean concepts. Here, the central principle of lean project
management is to deliver more value with less waste under the context of project management.
The study has recommended the use of VOC or voice of customers, CCR or critical to
customer requirements, CTQ or essential to quality. It has also discussed implementation methods of
lean project management, assessments of PMBOK and PRINCE2 with justificatons. Lastly, it has
proposed varioys agile practices and DMAIC methods of Lean Six Sigma techniques.
Recommendation of various techniques:
Voice of the customer (VOC):
It is the method to capture feedbacks of requirements from customers. This may be external
or internal. This is used to provide customers with the best in a class product or service quality. It is
processed to be proactive and consistently innovative in capturing a change in requirements of
customers with time. It describes states and unstated necessities and customer requirements. It can be
obtained in various ways (Loge, 2018). This includes interviews or direct discussion, focus groups,
surveys, warranty data, customer specifications, complaint logs and field reports and so on.
The voices of customers are needed to be flexible. They have assured customer contact
strategy, and teams have been resilient in scaling up and down peaks and troughs. This has been

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across the life of the campaign. As a part of a customer contact strategy, it is assured that teams are
briefed well, and the objectives are adequately understood. Here, customer needs, sense of
occasions, and the schedule of fixtures are to be considered.
Further, interactions have peaked on various channels at various times. Next, values should
be added to all kinds of interactions. It must be reminded that the World Cup is high scope must be
there to raise sales, and with new customers, the team can access more value. This must be during
customer contact as they understand the campaign. Then investments are made on resources (Mujika
et al., 2018). Their team, systems and processes must be invested and equipped to cope with a rising
in customer demands. They have been through-out the journey of customers. Here, customer
interaction landscape has, and customers have been turning to be more demanding, needing support
throughout the day.
Critical to Customer Requirements (CCR):
Customer expectation is a CCR while CCR has expected to refuse to join the event as
expectations are not met. Here, customers are the ultimate authority determining the end value of
services or products having their decisions to buy. Here, arrangements have been based on a
complicated system of complex customer requirements. As the crucial customer necessities are
known, decisions are made in the event of FIFA with much confidence (Sarmento et al. 2018). Here,
measurable standards of performance regarding service and products are vital to meet the
requirements of customers. Further, complex to customer elements have been targeted for initiates
like process. Also, critical to customer elements are being targeted for process development
initiatives for identifying ways to develop business or manufacturing processes.

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Moreover, critical customer needs are to be estimated. It must be assured that CTQ Tree for
every need is to be met, needing the identity. As it has been impossible to ask customers directly
about those needs, project teams have brainstormed necessities with people dealing with customers.
Critical to Quality parameters (CTQ):
CTQ is to be used for recognising complex necessities of customers. It is the reason why
products and services have needed to deliver customers to become. For every need, quality drivers
are required. Ultimately measurable performance requirements are to be identified where every
driver should be satisfying as one provide colossal quality of products to customers. As these
requirements would have been absent, the Football event has been measuring performance and
conditions of those products. It is suggested by Russian bid that 13 host cities and about 16 stadiums
have exceeded the minimum necessity of FIFA (Tennent, 2018). The Bid Book has proposed that 32
VSTHs where six of them are needed to be created. This has numbers required from bidder’s plans
regarding 16 stadiums. Various VHS suggested has included about thirty-four stars and about two
five-star elements.
Further, requirements of FIFA as per quality have appeared to be fulfilled. Bid Book
acknowledges that requirements of FIFA have been finding factors in selecting VSTHs. This has
included a provision of team spaces, privacies and concerns of securities and various considerations
of proximity.
Furthermore, it is indicated that different guest rooms in every VSTH have met requirements
OF FIFA. Here, most current renovations have included up gradation of lux levels to meet
requirements of FIFA, widening training rooms and then converting artificial pitches. From
upgrades needed to meet requirements of FIFA for VSTSs, the figure for a budget has been required

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to be revised. It can be said that Russia has proposed needed number of VSTHs that are two for
every stadium satisfying quantitative of FIFA.
At last, one requires to be aware of quality parameters for the projects. The standards of
quality are included from outside and are necessary to get devised internally during the planning
stage of those projects. Here quality factors have been applying to inputs towards various outcomes
and processes. Hence, in this scenario of FIFA World Cup 2018, there have quality factors for
training factors.
Implementation processes for lean project management for FIFA World Cup
2018:
Project Goals provides purposes and directions such that events can concentrate and work to
achieve amazing things. 2018 FIFA World Cup can be considered one of the large projects having
most of the social media coverage for the current age. Having 32 nations has been competing for the
highest prize in the sector of international football. This has been impossible without various project
management of today. Here, the key to success of 2018 FIFA World Cup has lied in project
management aims that are achieved. Some, of lean project management aspects considered in this
FIFA World Cup event, as outlined hereafter. This is a temporary endeavour undertaken for creating
a unique project, result and service (Holmemo, Rolfsen & Ingvaldsen, 2018). FIFA World Cup is
one of the most popular international projects spanning course for approximately every month. Here,
one of the official sites of 2018 FIFA World Cup, has to span over 11 Russian cities and to unite 190
ethnicities populating Russia and about 2000 people from various countries across the world. 2018
FIFA World Cup is one the best instances of successful results of different project management
aims.

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Here one of the complex goals for every project has been to finish that on time. Since this has
been a temporary endeavour, a race against time has always been present. Here, the cause to
complete aims within time has been problematic due to project requirements changing project adapts
and develops since more changes have been happening. Particularly the project is following an Agile
method affecting the date of completion. For FIFA 2018, finishing within time is one of the critical
aims. Here project managers struggling to provide project within time. They have been setting goals
having realistic timelines. Through breaking a project down to smaller manageable activities having
completion dates, this has been more manageable to make the team more productive. Project
managers have been keeping team members happy through helping environments where teams
should know what their work has matter and resulting in doing their best tasks (Gillett & Tennent,
2018). Planning and project management departments for 2018 FIFA World Cup has fallen under
Local Organizing Committee or LOC. As per LOC, the event has been a significant challenge for the
nation. About 70%of citizens of Russia has been attached with this event in one way or other. Thus
with so much involved, and different resources available, productivity and happiness have been a
factor for project goals.
For keeping team members happy, here a great way for maintaining enthusiasm and
productivity has been found out and recall project teams about their common goal (Williams, 2018).
This is true that one can finish a project under a provided budget, within time and meet every project
requirements. Here one can have their customers who have been happy. Here vital project
management goals have been to place customers first, and they assure that the project can be
delivered to them. As per official site of World Cup 2018, every program and project envisioning
football fans as the core part of every activity. Providing value to customers through visa viewers,
free travels and different fan guidelines has been the example of how Russia has put the fans first.

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Further, customers can decide the fates of business. This is the cause why enterprises have
been surviving or growing. For delivering best values for customers, one requires to make sense
what cost is meant to them. Moreover, understanding customer-centric project management has
shaped project outcomes.
Moreover, as per the Moscow Times, total investments budget has been over 11.8 billion
dollars. Thus a considerable amount of resources is placed in the hands of project managers.
Through staying within budget has been a problematic goal. Thus businesses have been facing more
pressure as per as budgets are concerned. Hence, there is an actual necessity for investment in a
project to be successful. Through spreading budgets between government and private findings,
Russian hosts have been able to stay successfully within billion dollar investments (Coleman, 2018).
By spreading budgets between government and private funding, Russians hosts can remain
successfully under billion dollar budgets.
Further, it must be reminded that one of the crucial goals of project management is to meet
project requirements. As per project management institutes, these requirements are abilities are the
products that can satisfy necessities to resolve any problem. Irrespective of what is needed to create
solutions meeting requirements, this has always been happening (Storm, Nielsen & Jakobsen,
2018). However, an unofficial element has been serving the purpose of the project is the necessity
what World Cup has connected and then inspired the global marketplace through this favourite
game. Inspiring and connecting any nation is to generate a ripple affecting and affecting any country
more than one single way. Here, these competitions have been serving host nations for the future
years.
For the project management goals to meet project requirements, it has been vital to assure
that within the planning stage of the project, one must have a detailed set of elements. The reason is

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that one of the requirements have been ambiguous and vague. It has left rooms for an error. Here,
what initially is seen as a minor element is the project can turn out to be substantial affecting
completion time and allocating of resources.
Thus the goals of lean project management are one of the vital facets of project management.
This can be proposed that the success of 2018 World Cup has been because of successful
implementation of project management goals. Completion within time, controlling happy team
members, delivering value to customers and staying under budgets and meeting project requirements
could be deployed to every project (Gillett & Tennent, 2018).
Suggestions to follow certain practices:
PMBOK guidelines:
This has overlapped common management about planning, staffing, organising, executing
and maintaining operations of FIFA World Cup. In Russia, the selected host country, project teams
have been liable for stadia’s refurbishment in delivering within proper schedule. Final deliverables
have been less usable to the stakeholders later on. Thus, during project initiation, the time has been
expended to develop project charters and identification of initial stakeholders. Here senior
management executives have also been assigning project managers and performing initial project
development tasks within a given time frame.
PRINCE2 guidelines:
For this, the first thing to be considered is whether the world cup can be won through the
most adopted project management in the world. It has defined project as the temporary organisation
developed to deliver business products. Similar to plan, football squad is brought together to
compete on a temporary basis. Here over a million certified practitioners of PRINCE2 across the

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world have used PRINCE2 to deliver a project successfully every day. Here, PRINCE 2 has been
planned and managed on a stage-to-stage basis (Williams, 2018). It has involved up gradation of a
business case, detailed next stage plan and overall plan as every stage show new pieces of evidence.
Concerning footballs, it has been essentially translating as the traditional cliché states to focus on
every game as it comes. Here, there is no point to make preparations for final as this project requires
negotiating different tricky group stages. Saying regarding PRINCE 2, it is regarded as planning the
horizon, not to get too far ahead of the event.
Organizational Project Management Agile Practices:
As per as Agile practices in the FIFA World Cup 2018 is concerned, customer collaboration
over contract negotiation is to be considered. For this current lean project implementation, the latest
updates are needed to be managed. This is because they comprise of strict agreements regarding how
extra hours of operation staffs has been working after 4 PM during Fridays. Customers have pointed
out that a reasonable endeavour is to be made. However, this is not applicable to specific situations.
The team has tried to release new updates for customers. They are worried to make changes to risks,
especially when key members of groups are out of the office for some days .
It must be reminded that the media industry is one of the most disrupted sectors in the digital
revolution. Here, product life-cycles are shorter. Customers are being overwhelmed by choices and
players can disturb established leaders very fast. To survive the digital era, the FIFA World Cup has
needed to accelerate and remain future proofed through delighting customers with constant
innovation. It is the first reason to adopt Agile (Crawford, Muriel & Conway, 2018). This has been
developing focus over customer value. By prioritising features of services and products from value
perceived by customers, FIFA World Cup event managers have assured that services and products
have been in alignment with expectations.

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The value is measured by observing customer behaviours as they get exposed to the latest
features. This is through not using opinions and feedbacks. It is seen through various analysis that
those values perceived were low (Glanville, 2018). Hence there are decisions for reprioritising
features and cancel them as they turn natural. Thus, it is the cause why experiments introduced
through lean techniques has fit well with Agile.
Next, Agile has encouraged various frequent releases of different types of regular releases of
smaller batches of works. This is opposed to substantial monolithic versions, level of risk of every
reducing release amount of reworks decreasing significantly. Further, Agile iterations have included
decisions, creating and resting various tasks, defects that are determined earlier. Thus the overall
quality gets improved.
Lean Six Sigma (DMAIC Methodology):
FIFA World Cup has turned complex to isolate various deficiencies of individual players.
This is due to multiple losses. Here, the most obvious instance has been a goalkeeper or centre-
forward. Here, the “lean six sigma” along with DMAIC methodologies are implemented to define,
analyse, develop management and calculate to find out the weaknesses and training of players to
exploit that (Crawford, Muriel & Conway, 2018).
Further, customer service can be analysed for the third sigma to assess the primary causes
that are taking place. Next, customer services can be improved by addressing different typical
solutions. Finally, customer services can be controlled by developing controls for keeping processes
continuous.

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Conclusion:
Russia has faced difficulties hindering their economic growth. The lean manufacturing has
ultimately set out of simultaneous targets above every issue. Thus they have rewarded manufacturers
and customers with highly essential achievements. The study has shown that through supplying
clients with products with higher values using lesser demand to get into their lean manufacturing is a
bi-winning technique. It is understood managing lean projects is a philosophy enabling adoptive
businesses to turn into leaders in their relevant sectors. Further, customers have been easily
customizing their orders as the products have not been manufacturing since the law is placed. It is
helpful to choose precisely what features of the products are available. Hence, to define product
value from the perspective of customers, built-in qualities and design-in are to be included in
products. Moreover, everything should be eliminated that have never been creating or adding values.
A value flow must be formed continuously or evenly. In other words, a river of production must be
formed matching the pace of consumption.