MGT2225 Project Plan: Final Report of Organizing a Grand Wedding Event

This project plan report outlines the process of organizing a grand wedding event, covering essential aspects of project management. The report begins with a project charter, defining the strategic reasons, expected profitability, desired scope, and success criteria. It then details the project scope, including activities and timelines. The plan further addresses resource and stakeholder management, using a responsibility assignment matrix to clarify roles. A project schedule is presented via a Gantt chart, and a detailed budget, along with a cost control plan, is provided. Risk and quality management are addressed through a risk register and mitigation strategies. Finally, the report includes a project status report, summarizing the current phase and highlighting key issues. The project aims to successfully plan and execute a major wedding event within a budget of $105,000 and a six-month timeframe, ensuring guest satisfaction with the arrangements. The report provides a comprehensive overview of the project's planning, execution, and control mechanisms.

Running head: PM
Final Project Plan Report of Organizing an Event
Name of Student
Name of University
Author Note

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Table of Contents
1. Project Name...................................................................................................................2
2. Project Charter.................................................................................................................2
2.1. Strategic Reason of the Project.................................................................................2
2.2. Expected Profitability...............................................................................................2
2.3. Desired Scope...........................................................................................................2
2.4. Success Criteria........................................................................................................3
3. Project Scope...................................................................................................................3
4. Project Resources and Stakeholder Management............................................................4
5. Project Schedule..............................................................................................................7
6. Project Budget and Cost Control.....................................................................................7
6.1. Cost Control Plan......................................................................................................8
7. Risk/Quality Management and Issue Plan.......................................................................9
8. Project Status Reporting................................................................................................10
References..........................................................................................................................12

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Final Project Plan Report of Organizing an Event
1. Project Name
The undertaken project deals with organizing and event. The name of the Project is
“Planning and Organizing a Grand Wedding”
2. Project Charter
Project charter is a formal document that is used to provide a brief idea of the objectives
and the deliverables of the project (Badewi, 2016). The business case for the undertaken project
are indicated as follows-
2.1. Strategic Reason of the Project
Wedding is huge event and required detailed planning. This project is associate with
undertaking a contract of planning and execution of a wedding party. All the aspects of wedding
including, the foods, decorations, dresses and guest will be looked after in this project.
2.2. Expected Profitability
The successful execution of this event is expected to provide a huge business benefit or
profitability. The payment will be based on the overall project budget that is set for the entire
wedding.
2.3. Desired Scope
The undertaken project of planning and organizing an event will incorporate the
following –

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- Setting an overall budget
-Choosing a venue
-management of guest
- Management of Food and Decorations
- Execution of the event
The above discussed points indicate the desired scope for execution of the undertaken
events. These are the mandatory deliverables of the project.
2.4. Success Criteria
The project will be accepted only if the following success criteria are met-
1. The project is completed within a budget of $105,000
2. The planning and preparation should take no longer than 6 months
3. The guests should be pleased with the decorations, food and arrangements.
3. Project Scope
Scope Statement: To successfully plan and execute a major wedding event.
Identification of the project scope is necessary to develop a working plan for a project
(Moustafaev, 2014). Effective scope identification contributes to development of an accurate
project plan (Nath & Momin, 2014). The in-scope of the project and their expected time of
completion is indicated in the following table-

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\
Activities to be Completed Expected Date of Completion
Choosing and renting a venue as per the
number of guests
Thu 11-06-20
Making arrangements for Food and drinks for
the guests
Mon 17-08-20
Designing and printing the Marriage
invitation cards
Thu 06-08-20
Circulation of the Wedding cards Thu 17-09-20
Execution of the Wedding Mon 05-10-20
The above deliverables are within the scope of the undertake project and is to be executed
within the set budget.
4. Project Resources and Stakeholder Management
The key resources of the project are indicated in the resource sheet below-

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Figure 1: The project resources
A responsibility assignment Matrix is prepared to provide an idea of the key stakeholders
along with their responsibilities in the project.

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Deliverables Project
Manager
Resource
Manager
Wedding
Planner
Catering
Manager
Sponsor Business
Analyst
Project
Supervisor
Development of
Project Plan
R R A A C C I
Decoration of the
Venue
C C R I C I I
Arrangement of
Food and Drinks
C I R A I I I
Inviting the
Guests
A R I I I I I
Management and
Execution of the
Wedding
R A R A I I I
Table 1: Representing the Responsibility Assignment Matrix of the key Stakeholders

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5. Project Schedule
The planning and organizing of the major wedding event will take 6 months to complete.
The detailed schedule of the undertaken project is represented in the Gantt chart below-
Figure 2: Demonstrating the Project Schedule
The Gantt chart above indicates the main phases of the project and the expected date of
completion of each phase. The tasks that are marked in red represents the project critical path.
6. Project Budget and Cost Control

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The budget of the project is set on basis of the resource cost of executing this event of 6
months and the fixed cost necessary for execution of a wedding. The cost table indicate the
project cost-
Figure 3: Representing the Budget for Execution of the Grand Wedding event
6.1. Cost Control Plan

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The budget estimated for the project includes the cost of all the resources who will be
working on the project for a duration of six months. Therefore, effective cost control of this
project is necessary. The cost control process involves management of the project budget to
ensure none of the task is delayed (Kerzner, 2017). Since the project is being executed in a
sequential manner, it is necessary to eliminate the causes of project delay to manage the project
cost (Meredith, Mantel Jr & Shafer, 2017). Along with that, a project supervisor is appointed to
look after planned execution of the project.
7. Risk/Quality Management and Issue Plan
For effective risk management, a risk register is prepared that documents the key project
risks (Heagney, 2016). The risks associated with the project and their response strategies are
indicated in the risk register below-
Risk Severity [On a
scale of 1-5]
Probability of
Occurrence
[On a scale of 1-
5]
Risk Score Risk Response
Venue
Unsuitable for
the number of
guest
5 3 15 Avoid
Unhygienic
Food delivery
5 2 10 Mitigate
Delay in 5 4 20 Avoid

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receiving the
dresses
Unavailability or
less parking
space
4 3 12 Mitigate
Unfavorable
weather
5 1 5 Accept
Budget Issue 4 4 16 Accept
Table 2: Representing the Risk Register
Quality Management is a key aspect of project management and for that, it is of foremost
necessity to manage the above indicated risk (Goetsch & Davis, 2014). The risk management
process is to be executed in the initial stages of project execution and the mitigated risk is to be
monitored to ensure that the risk does not return to the project. This will allow delivery of a
project of expected quality (Sunindijo, 2015).
8. Project Status Reporting
The project is currently in the planning phase. The status reporting of the project are
indicated as follows-
Project Information: The Undertaken Project Deals with planning and execution of a Grand
wedding ceremony
Status Summary: The project has just started and is currently in planning stage
Activities Completed so far: Meeting with Client and Finalization of Project Budget
Activities to be Started Next: Estimation of the guests and selection of the decorations

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Issues for Immediate Attention: Management of the Risk related to Venue Size and Budget
Is there any issued faced so far?: No
Table 3: Representing the Status Report of the Grand Wedding Event

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References
Badewi, A. (2016). The impact of project management (PM) and benefits management (BM)
practices on project success: Towards developing a project benefits governance
framework. International Journal of Project Management, 34(4), 761-778.
Goetsch, D. L., & Davis, S. B. (2014). Quality management for organizational excellence. Upper
Saddle River, NJ: pearson.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Meredith, J. R., Mantel Jr, S. J., & Shafer, S. M. (2017). Project management: a managerial
approach. John Wiley & Sons.
Moustafaev, J. (2014). Project scope management: A practical guide to requirements for
engineering, product, construction, IT and enterprise projects. CRC Press.
Nath, A., & Momin, M. M. (2014). Project scope management: A pivotal tool for project's
success. International Journal of Management, IT and Engineering, 4(8), 279-288.
Sunindijo, R. Y. (2015). Project manager skills for improving project performance. International
Journal of Business Performance Management, 16(1), 67-83.

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