Finance for Managers Report: Financial Records and Project Appraisal

This report provides a comprehensive overview of financial accounting principles and their application in a managerial context. It begins by examining the purpose and requirements of financial records, including techniques for recording financial information and the relevant legal and organizational requirements. The report then explores the importance and usefulness of financial statements to stakeholders, highlighting the differences between management and financial accounting. Budgetary control processes and various costing methods used for pricing policies are also discussed. The second part of the report delves into determining variances on cost and revenue, followed by an analysis of project appraisal methods, including payback period, net present value, internal rate of return, and average rate of return. Finally, the report covers different sources of funding and the components of working capital management. The report utilizes examples from Malta Ltd. to illustrate key concepts, providing a practical guide to financial analysis and management.

FINANCE FOR
MANAGER

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1.1 The purpose and requirement of financial records................................................................1
1.2 Techniques for recording financial information....................................................................2
1.3 The legal and organisational requirements of financial records............................................3
1.4 The importance and usefulness of financial statements to stakeholders................................3
3.3 Differences in management and financial accounting...........................................................4
3.2. The process of budgetary control. ........................................................................................5
3.4 Different costing methods used for pricing policies.............................................................6
TASK 2............................................................................................................................................7
3.3 Determining the variances on cost and revenue....................................................................7
4.1 Demonstrate the main methods of project appraisal..............................................................8
4.2 Calculation of the projects.....................................................................................................9
4.3 Different sources of funding................................................................................................12
2.1 The components of working capital and how it is useful in working capital management.13
2.2 The components of working capital management...............................................................13
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................15

INTRODUCTION
Financial accounting is a key element for financial management of any organization.
Financial control is very important to for all the financial activities in an organization. The
present report focuses on various aspects in Malta Ltd company which is important for a
financial manager. The report depicts purpose of keeping financial records and why it is
important. Different techniques of financial reporting are mentioned in report. The rules and
regulations required for financial recording is presented. Different costing methods of pricing is
described in the report. Calculation on variance is present in report which shows actual and
budgeted profit figures. The report presents the calculation on different techniques of project
appraisal for Board of Director to choose a suitable project for investment., by describing
methods of project appraisal.
TASK 1
1.1 The purpose and requirement of financial records
It is a document which records all financial transactions of an organization, individual or
business entity (Yin, Arbaiy and Din. 2017). Books of account records all the necessary
transactions which helps in financial statements such as balance sheet, trail balance, general
ledger etc.
The purpose of financial records is:
 Maintaining proper records of expenses, income would help in filing the taxes, and will
avoid any problem regarding financial accounting.
 It helps in establishing accurate and complete accounting and recording system. For preparing accurate financial statements which helps in ascertaining financial
performance at end of year.
The importance of keeping financial records are:
 Financial records help in monitoring the performance of a business. It improves in
decision-making for business,
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 Keeping good financial records are the key element in preparing financial statements for
company, like income statements, balance sheet of company (WHAT IS FINANCIAL
RECORD, 2018).
 Financial records assist in identifying the sources of different transactions. It is important
to keep different accounts for sources like income and expenditure.
 Recording of financial transactions will help to prepare the tax return files.
1.2 Techniques for recording financial information
Data of all financial activities in business are called financial information. It would help
in financial records and preparing financial statements of company.
Techniques for recording financial information are:
Reconciliation: It is a process of comparing financial information that is being recorded
in two systems or accounts (Schinckus ,2018). It is important to analyse and compare both the
entries of transactions and make correction if required to make information accurate to use.
Verification: It is a process of examining information contained in report or system to
ensure that the information is accurate and complete. Every information should be verified
before recording in financial books.
Journals: It refers to record the accounting transaction of the organization with the
particular date. It helps the company to record all the transaction systematically and with
accuracy for the further use by Ledger.
Ledger: It helps to record the economic transaction in term of money with debit and credit
side. It is used to record the book keeping entries for the further calculation of balance sheet and
profit and loss account.
Double entry system: It refers that for every transaction amount will be recorded in two
accounts to maintain the accuracy of the data. It helps to match the debit side of the transactions
to its credit side. Companies normally use the double entry system to minimize the errors and
fraudulent activities.
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1.3 The legal and organisational requirements of financial records
The laws and regulations are very important for recording of financial information.
They are the basic requirements for recording financial information, as every external or internal
user of financial statements wants it to be accurate, relevant and fairly presented (Collier, 2015).
The major authorities involved in formatting regulations are:
IASB: International Accounting Standard Board is the conceptual framework for
recording of financial reporting. The general purpose of financial recording is to help in making
financial statements. Laws are required so that financial statements would be accurate and can be
useful to the external users of financial statements.
FRS: Financial Reporting Council is regulation board which frameworks guidelines for
monitoring and execution of different financial disclosures associated with financial recording
system. It is issued by IFRS to provide a common global language for business affairs so that the
financial statements of company can be used by different companies across the world.
GAAP: General Accepted Accounting Principles established the laws and regulations
about how company should manage its books of accounting. Company should make accounting
records according to applicable company law (Page., 2014). New UK GAAP aim to make the
preparation of financial statement to be easier and cheaper.
1.4 The importance and usefulness of financial statements to stakeholders
Financial statements are prepared for the external users so that they can understand and
compare financial position of a company, which will help them to make decisions about their
investment (Flower,2016). The usefulness of financial statements to different users are as
follows:
Owners and investors: The stakeholders of company need to know financial information
of with in a specific time period. This information will help them to make decisions regarding
whether to invest in company or not. Owners of small business will access financial statements
to know success and profitability of business.
Management: Financial information is useful to management of the organization for
accessing planning, controlling and decision-making process (Chen and et.al., 2018). The
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necessary steps can be taken to improve financial performance of the company by evaluating the
information within a specific time period.
Lenders: Banks and other financial institutions will need these statements to ascertain
repayment capability of company.
Government: The government bodies and tax authorities will use company financial
statements for taxation and regulatory purpose.
Customer: The company's ability to continue its existence can be found from its
financial position in management and financial accounting. The statements will help the
customers to evaluate the solvency position of the company.
3.3 Differences in management and financial accounting
Basis of difference Management Accounting Financial Accounting
Meaning Management accounting provides
information to managers to make
decisions, policies and plan for running
business effectively.
Financial accounting focuses on
the preparation of financial
statements to provide financial
information to internal and
external users.
Objective It helps in decision-making and
planning process to the management.
It provides information to
outsiders.
Format There is no standardized format given
by regulatory bodies (Gitman, Juchau
and Flanagan, 2015).
There is a standardized format
for the accounting of every
transaction.
Information Management accounting provides both
monetary and non-monetary
information..
It provides monetary and non-
monetary information to
management
Decision making It includes past information as well as
the predictive information for making
decisions.
In decision-making process
both current and previous
financial statements are taken
into consideration.
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User It is used by internal management only It is used by both management
and external users like
stakeholders, investors etc.
3.2. The process of budgetary control.
The process of controlling and monitoring budget in given accounting period is
Budgetary-control (Schaltegger and Burritt, 2017). it controls the actual and budgeted income
and expenditure; it monitors whether a company is operating according to planned budget or
there is a need for any changes is required.
The budgetary-control process includes the following steps:
Establish a plan: At first the budget will be created which will coordinate with all
business activities. The planning for income and spending on department will be done. A set of
goals should be prepared that management wants to achieve.
Record the actual performance and comparison: After budget is created, next step is to
monitoring and analysing and interpreting actual performance of a company with budgeted goals
(Maelah and Yadzid, 2018). The management will use budget report for comparison.
Standard report: After knowing comparing value, next step is to set a standard report for
budgetary control process. This report will allow the managers to focus on favourable and
unfavourable variance (What is Budgetary Control, 2018).
Taking actions: These steps occurs at the end of accounting year; management takes
steps against the actual performance of year and budgeted goals. A proper action will be planned
by management, and it will execute in the next accounting year.
3.4 Different costing methods used for pricing policies
Cost method which are used in pricing policies are as follows:
 Absorption costing: It refers to the cost associated with the production of particular
product and services. It helps the organization in inventory valuation to present accurate
amount in balance sheet. It includes all the fixed and variable cost while calculating the
actual cost of the product.
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 Marginal cost : It refers to the cost related to one additional unit of production. In this
fixed cost of the production is considered as cost of period while variable cost considered
as product cost.
 Cost based pricing: In this method a certain percentage of desired profit margin which
will be added to final price of a product. The profit margin will be decided according to
cost of production.
 Demand based pricing: In this method price of the product is determined on demand of
the product (Hanna and Dodge, 2017). If a demand of product is more, organization will
set the high price to gain profit and vice versa.
TASK 2
3.3 Determining the variances on cost and revenue
Actual cost:
Actual labour cost:
= 24420/1075*1100
= 24987
Actual Material cost:
= 23260/ 1175*1100
= 21775
Budgeted Cost:
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Variance analysis
Interpretation: By considering the outcomes on which budgeted and actual results has
variations. The estimated sales were 62000 on which actual sales had been made as 69900 that
there is 12.74% of variance differences. As per the above calculation it can be interpreted that the
variance in the actual and budgeted profit is about to approx. the variances in the direct labour is
13.58%, direct material is 8.78 and fixed overhead is 6.67%. The variances in the profit is 20%
which indicate there is high variances in their profit, so they have to control their cost. The
monitoring of cost helps them to earn higher profit by achieving the budget profit.
4.1 Demonstrate the main methods of project appraisal
The main method of project appraisal are Net present value, internal rate of return, average
rate of return, payback period and average rate of return which help the company to interpret the
different project. The methods are:
 Payback period: It refers to the time period which are required by the organization to
recover the initial investment in the project. It can be calculated by dividing the
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investment cost with the annual cash flow. It is simple to calculate and interpret the data
but the drawback is it does not include the present value and life of the project or assets.
 Net present value: It is used in capital budgeting and investment planning to evaluate the
profitability of the project. Positive NPV indicate that project is beneficial for the
organization. It helps the organization to compare the profitability of two project. But it is
based on certain assumptions i.e. firm's cost of capital.
 Internal rate of return: It is used by company to evaluate the profitability and
attractiveness of the project. The advantage of IRR is that it consider the timed value of
money and easy to understand and interpret the data. But it also has some disadvantages
that it ignore the future cost and size of the project.
 Average rate of return: It is used to calculate the profitability of the firm by comparing
two and more investment opportunities. The percentage of ARR indicates the earning of
the project. It is easy to understand and calculate but it ignores the time value of money
which does not provide accurate data and information.
4.2 Calculation of the projects
Computation of cash inflow
Payback period:
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Project 1: Payback period = Cumulative cash flow / initial investment
= 264000/200000
= 1.32 Years
Project 2: Payback period = Cumulative Cash flow / Initial Investment
= 168000 / 120000
= 1.4 Years
Interpretation: As per the above calculation it can be interpreted that according to the payback
period organization has to select the project 1 for the investment because it recovers the initial
investment in lesser time period in compare to the Project 1. Project 2 take 1.4 Years while
project 1 take 1.32 years month to recover the initial investment.
Net present value:
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Interpretation: according to the above table it can be concluded that both the project A
and project B gives the positive NPV but the initial investment of the project are different.
Company has to select project B because it provides positive NPV with low investment.
Internal rate of return
Interpretation: As per the above table it can be summarized that project B is the best option for
investment because the return rate of project B is higher than project A with less initial
investment.
Average rate of return
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