Developing a Communication Plan for Meowington Financial Services

This assignment presents a comprehensive communication plan designed for Meowington Financial Services, focusing on the introduction of new templates for internal documents. The plan encompasses several key elements, including a meeting agenda and email communication to inform staff about the changes, detailing the reasons behind the template adoption. It provides examples of the new templates for meeting agendas and minutes, alongside a training presentation outlining their usage and the process for accessing them. The communication strategy also includes a timeline for implementation. The solution includes a meeting agenda template, an email to attendees, and a detailed training presentation plan. References from various academic sources support the strategies outlined in the communication plan. The student's solution effectively addresses the scenario, offering a practical guide for the implementation of the new templates within Meowington Financial Services.

BUSINESS COMMUNICATION
NAME OF THE STUDENT:
NAME OF THE UNIVERSITY:

MEETING AGENDA/MEETING MINUTES
 The meeting agenda for the meeting is to bring together all the stakeholders of the Meowington
Financial Services and curve out a unique communication plan that will be able to address all the
different areas of the problems and issues within the organization.
 Apart from this the formulation of the communication plan can also help in the better bonding of the
employees and the management and thus can help in the improvement of the performance of both the
organization and the individuals themselves.

MEETING AGENDA TEMPLATE
Meeting Called by Date Time Location Attendees:
Communication
Manager of
Meowington Financial
Services
29th October, 2019 2:45PM Duxton Hotel,
Conference Room
CEO, Communications Manager,
Operations Manager, Sales Manager,
Marketing Manager, Communication
executives, HR Manager Stakeholders
Type of Meeting Facilitator Note Taker Timekeeper Agenda Items
Formal Meeting
involving formal
discussions
Communications Manager Other Managers Operations
Manager
Facilitating a strategic plan of
communication and adopting to the
new templates for communication,
ensuring the presence of a better
understanding in between the
employees and the management

MEETING AGENDA TEMPLATE
Topic Presenter Time allocated
Building up a communication planning for the
maintenance of sustainability and success for the
organization.
The communication plan
will be presented by the
communications
manager of the company
The time for the meeting has been allocated for about 2 hours starting
from 2:45 PM and will end at 4:45 PM. The time will first be used to
discuss the purpose of the meeting, then the meeting is scheduled to
present the plan and finally the plan will need to be approved or rejected
at the last with special amendments being provided in case of the
rejection of the plan.
Other information: The meeting will be conducted with the scope of keeping chances for conducting a meeting on the same topic in future. However,
the communications manager will be trying his level best to get approval for the communication planning in the first meeting.
Attendee’s notes: The attendees have all provided a positive response to the plan as they have stated that the plan is quite full proof and can really
make a positive impact on the success of the organisation in a structured manner. The plan has all the necessary characteristics in them to ensure
huge success for the organization.

E-MAIL TO ATTENDEES
 From: [e-mail]
 To:[e-mail],[e-mail],james@ meowington.com.au,
[e-mail], [e-mail]
 Subject: (To make the employees aware of the new communication planning and the use of the new templates)
Respected Sir’s/Madam’s
I hereby request you to kindly take attention of the fact that the communications department of
Meowington Financial Company in collaboration with the operations department has decided to conduct a formal meeting to make
the employees and the managers aware of the new communication plan and the adoption of the new communication planning
based on new templates and new tables. The new meeting will be able to mitigate all the issues that currently exists in the
communication chain. The meeting will be organized at 29th September, 2019 from 2:45 PM. The formal meeting will be
conducted in Duxton hotel, Perth at the conference room of the hotel.
The attendance of each and every of the recipients of the mail is extremely important for making
the meeting successful.
Thanking You,
Maria Joseph (Senior Communications Manager)

COMMUNICATION PLAN

TRAINING PRSENTATION
The training plan must be created by the organization that will be able to address the different issues that might
hamper the implementation of the new communication planning. The presence of the new communication plan
can thus help the employees to adopt to the situation in a much better and efficient manner. Some of the steps that
needs to be followed in the presentation of a training plan are as follows;
 Setting the stage- The set has to be stage up by the communications manager of Meowington Financial
Company. The stage can be set by telling about the expectations of the people, the establishment of a strong
sales and promotional force and also be transparent that can help the organization to measure the success in
an easy manner.
 Articulating the vision- The communications manager as well as the operations manager of the company
must make the stakeholders and the employees understand the importance of the communications plan and
make the most of it in a strong manner. The presentation of the vision can help the organization to prove the
desired outcome in a proper and efficient manner.

TRAINING PRSENTATION
 Creation of the communication plan- The communication plan for the financial services
will provide much better network to communicate in the most efficient manner and limit
the distance in between the employees and the top notch management.
 Calling meetings- The meetings regarding the communication plan and its implementation
will be conducted to ensure success.
 Setting the agenda for the training- The agenda for the training will be presented and
approved in the meeting to meet the demands of the training.

REFERENCES
 Ahluwalia, S.C., Bekelman, D.B., Huynh, A.K., Prendergast, T.J., Shreve, S. and Lorenz, K.A., 2015. Barriers and
strategies to an iterative model of advance care planning communication. American Journal of Hospice and Palliative
Medicine®, 32(8), pp.817-823.
 Austin, E.W. and Pinkleton, B.E., 2015. Strategic public relations management: Planning and managing effective
communication campaigns. Routledge.
 Giamou, M., Khosoussi, K. and How, J.P., 2018. Talk resource-efficiently to me: Optimal communication planning
for distributed slam front-ends. In Proceedings of the IEEE international conference on robotics and automation.
 Giles, H., 2016. Communication accommodation theory. The International Encyclopedia of Communication Theory
and Philosophy, pp.1-7.
 Habermas, J., 2015. Communication and the Evolution of Society. John Wiley & Sons.
 Kelley, L., Sheehan, K. and Jugenheimer, D.W., 2015. Advertising media planning: a brand management approach.
Routledge.
 Mehrabian, A., 2017. Nonverbal communication. Routledge.
 Smith, R.D., 2017. Strategic planning for public relations. Routledge.