Project Management Report on Fire Protection System at LSC

This report details a project plan for implementing a fire protection system in the Life Style Centre (LSC), focusing on sprinkler and smoke control systems. The project includes a comprehensive schedule with phases for initiation, specification, design, testing, and closure, each broken down into specific tasks, durations, and dependencies. The report addresses project constraints such as schedule, cost, and scope, along with resource implications and assumptions. Section 2 provides a project baseline and tracks progress, presenting earned value, planned value, schedule variance, and cost variance calculations. The project's progress is assessed three months in, showing a 61% completion rate. The report also includes a reflective section, discussing the student's learning experiences and application of project management methodologies, emphasizing the importance of proper scheduling and team building. The report aims to provide safety to the individual in event of fire.

Running head: PROJECT MANAGEMENT
Fire protection system implementation in Life Style Centre
Name of the Student:
Name of the University:

1PROJECT MANAGEMENT
Table of Contents
Section 1: Project schedule plan................................................................................................2
Section 2: Project baseline and track project progress...............................................................7
Section 3: Reflective report......................................................................................................11
References................................................................................................................................13
Bibliography.............................................................................................................................15

2PROJECT MANAGEMENT
Section 1: Project schedule plan
The project schedule is reflected on “Fire protection system implementation in Life
Style Centre (LSC)”. The project is being suited in village of population 15,000. The main
physical resources of LSC is new village library, multi-faith centre, gymnasium,
multipurpose functional spaces as well as facilities of car parking. The area of focus is based
on IT of new LSC by implementing a fire protection system in the building. In order to
implement the fire protection system in LSC, it is realized that fire protection in facility is
contained sprinkler and smoke control system. The main reason behind implementation of
fire protection system is providing safety to the individual in event of fire. In order to
guarantee that all the physical spaces of LSC is prepared to handle fire situations, a fire safety
system is to be implemented.
Below is the project schedule table shows the project tasks, duration, start and finish
date of each project activities individually. The task dependencies is also showing in the table
to determine which tasks are depend on other tasks.
WBS Task Name Duration Start Finish Dependencies
0 Implementation of fire
protection system 132 days Mon 06-
04-20
Tue 06-
10-20
1 Initiation phase 40 days Mon 06-
04-20
Fri 29-05-
20
1.1
Identify areas where sprinkler
and smoke detector system
installed
3 days Mon 06-
04-20
Wed 08-
04-20
1.2 Hiring the workers 4 days Thu 09-04-
20
Tue 14-04-
20 2
1.3 Selecting fire protection
contractor 2 days Wed 15-
04-20
Thu 16-04-
20 3
1.4 Prepare a blueprint of building 7 days Thu 09-04- Fri 17-04- 2

3PROJECT MANAGEMENT
20 20
1.5 Identifying design parameters 8 days Mon 20-
04-20
Wed 29-
04-20 5
1.6 Collecting information about
building 10 days Thu 30-04-
20
Wed 13-
05-20 6
1.7 Evaluation of fire safety 12 days Thu 14-05-
20
Fri 29-05-
20 7
2 Project specification phase 32 days Mon 01-
06-20
Tue 14-
07-20
2.1 Identifying installation
specifications 15 days Mon 01-
06-20
Fri 19-06-
20 8
2.2 Preparing engineering
perspective 10 days Mon 22-
06-20
Fri 03-07-
20 10
2.3 Detailed fire protection
specifications 10 days Mon 22-
06-20
Fri 03-07-
20 10
2.4 Specifying safety margin 7 days Mon 06-
07-20
Tue 14-07-
20 12
2.5 Survey from the employees of
LSC 7 days Mon 22-
06-20
Tue 30-06-
20 10
2.6 Written agreement to project
specifications 5 days Wed 01-
07-20
Tue 07-07-
20 14
3 Design phase 51 days Mon 22-
06-20
Mon 31-
08-20
3.1 Review of fire incidents 4 days Wed 08-
07-20
Mon 13-
07-20 15
3.2 Review of fire statistics 7 days Tue 14-07-
20
Wed 22-
07-20 17
3.3 Preparation of design drawings 3 days Mon 22-
06-20
Wed 24-
06-20 10
3.4 Examining calculations 8 days Thu 25-06-
20
Mon 06-
07-20 19
3.5 Drawings for the technical
correctness with project
3 days Tue 07-07-
20
Thu 09-07-
20
20

4PROJECT MANAGEMENT
specifications
3.6 Safety standards and
compliances 6 days Fri 10-07-
20
Fri 17-07-
20 21
3.7 Purchasing equipment and
materials 9 days Mon 20-
07-20
Thu 30-07-
20 22
3.8 Receiving written approval
from review agencies 6 days Fri 31-07-
20
Fri 07-08-
20 23
3.9 Installation of fire protection
system 4 days Mon 10-
08-20
Thu 13-08-
20 24
3.10 Calculating and measuring
project cost 3 days Fri 14-08-
20
Tue 18-08-
20 25
3.11 Verification of the project
specifications 9 days Wed 19-
08-20
Mon 31-
08-20
3.11.1 Verifying design
specifications of the system 3 days Wed 19-
08-20
Fri 21-08-
20 26
3.11.2 Verifying installation
specifications of the system 6 days Mon 24-
08-20
Mon 31-
08-20 28
4 Testing phase 15 days Tue 01-
09-20
Mon 21-
09-20
4.1 Non-deductive testing of fire
protection system 6 days Tue 01-09-
20
Tue 08-09-
20 29
4.2 Performing ability of system to
meet performance criteria 9 days Wed 09-
09-20
Mon 21-
09-20 31
5 Closure phase 11 days Tue 22-
09-20
Tue 06-
10-20
5.1 Confirming the project
requirements 1 day Tue 22-09-
20
Tue 22-09-
20 32
5.2 Formal project acceptance 3 days Wed 23-
09-20
Fri 25-09-
20 34
5.3 Release of the project workers 2 days Wed 23-
09-20
Thu 24-09-
20 34
5.4 Final performance reporting 1 day Wed 23-
09-20
Wed 23-
09-20 34

5PROJECT MANAGEMENT
5.5 Updating lesson learned
document 1 day Thu 24-09-
20
Thu 24-09-
20 37
5.6 Training program 7 days Fri 25-09-
20
Mon 05-
10-20 38
5.7 Final project sign off 1 day Tue 06-10-
20
Tue 06-10-
20 39
Constraints
In this project plan, three main project constraints are schedule, cost as well as scope.
It is also termed as triple constraint of the project work.
Schedule: Delay in any of the project task causes project schedule overrun and the
project will not complete on scheduled timeframe. The project team is not plotted a realistic
timeline to complete each project phases (Ren et al. 2016). In this case, proper project
scheduling is required. Gantt chart is helpful to get visual project timeline as well as track to
time constraints.
Cost: The cost of project is a constraint when the financial resources are not
completed on scheduled timeframe. Suddenly, there is increase in project budget due to extra
resources added as cost items (Hulett 2016). Top and bottom up cost estimation approaches
should be used to calculate perfect cost of the project plan.
Scope: The project scope is not communicated with the project stakeholders and
scope creep occurs. It occurs when there is sudden change in scope of the project as well as
project plan requirements. In order to keep the project on scope, it is required to provide
documentation of project scope at starting phase of project plan (Sanghera 2019). The project
scope should be clearly communicated with stakeholders.
Resource implications

6PROJECT MANAGEMENT
 Improving management of advisory committee by appointing of high level
officer
 Hiring fire protection contractor to supervise as well as certify the fire
protection work in LSC
 Requirement of fire emergencies, and investigators with fire protection
workers
 Requirement of sprinkler and smoke detector system (Ding 2016).
 Piping materials for sprinkler and steel pipe
List of assumptions
i. The end users would be available for testing the fire protection system at the
time they are agreed.
ii. Training rooms are available to conduct training program.
iii. The fire protection equipment as well as materials are arrived as it has been
expected.
iv. The number of equipment are arrived on scheduled delivery date with no
project delays.
v. The working hour of the project personnel is 8 hours in a day and working day
is 5 days in a week.
vi. Weekends are considered as non-working day for the human resources.
vii. The project cost will remain same as it is projected as well as budgeted by the
financial officer.
viii. Training will conduct internally in 7 days regarding handling of the fire safety
equipment. There is no additional cost incurred for performing the training
program.

7PROJECT MANAGEMENT
ix. Funding for fire safety licenses will provide by various fire safety departments
as required for the project.
x. The scope of this project plan will not change after the project stakeholder
provide their final sign off on scope statement document.
Section 2: Project baseline and track project progress
The following table shows the percentage of work completed three months after the
project start as 61%. The actual cost of the project on 10th July 2020 is £89,918. Following
are the values of:
Planned value (BCWS) is £87,440. It is the budgeted amount of cost throughout
current reporting period of time in the project plan (Willems and Vanhoucke 2015).
Earned value (BCWP) is £86,712. It is the total budgeted cost multiplied by
percentage of the work completion (Batselier and Vanhoucke 2015).
Schedule variance (SV) is -$726. It is calculated by difference of earned value as well
as actual cost.
Cost variance (CV) is -£1,750. It is calculated by difference of earned value as well as
planned value (Webb 2017).

8PROJECT MANAGEMENT
Below table shows the calculation of the above values:
WBS Task Name % Work
Complete Cost Actual Cost Baseline Cost BCWS BCWP SV CV
0 Implementation of fire
protection system 61% £145,270.00 £89,918.00 £143,520.00 £87,440.00 £86,712.00 -£728.00 -£1,750.00
1 Initiation phase 100% £36,170.00 £36,170.00 £35,040.00 £35,040.00 £35,040.00 £0.00 -£1,130.00
1.1
Identify area where sprinkler
and smoke detector system
installed
100% £3,000.00 £3,000.00 £2,400.00 £2,400.00 £2,400.00 £0.00 -£600.00
1.2 Hiring the workers 100% £2,500.00 £2,500.00 £2,240.00 £2,240.00 £2,240.00 £0.00 -£260.00
1.3 Selecting fire protection
contractor 100% £1,300.00 £1,300.00 £1,120.00 £1,120.00 £1,120.00 £0.00 -£180.00
1.4 Prepare a blueprint of
building 100% £13,440.00 £13,440.00 £13,440.00 £13,440.00 £13,440.00 £0.00 £0.00
1.5 Identifying design
parameters 100% £5,120.00 £5,120.00 £5,120.00 £5,120.00 £5,120.00 £0.00 £0.00
1.6 Collecting information about
building 100% £4,090.00 £4,090.00 £4,000.00 £4,000.00 £4,000.00 £0.00 -£90.00
1.7 Evaluation of fire safety 100% £6,720.00 £6,720.00 £6,720.00 £6,720.00 £6,720.00 £0.00 £0.00
2 Project specification phase 100% £42,560.00 £42,560.00 £42,160.00 £41,040.00 £41,040.00 £0.00 -£400.00
2.1 Identifying installation
specifications 100% £8,400.00 £8,400.00 £8,400.00 £8,400.00 £8,400.00 £0.00 £0.00
2.2 Preparing engineering
perspective 100% £8,000.00 £8,000.00 £8,000.00 £8,000.00 £8,000.00 £0.00 £0.00
2.3 Detailed fire protection
specifications 100% £6,000.00 £6,000.00 £5,600.00 £5,600.00 £5,600.00 £0.00 -£400.00
2.4 Specifying safety margin 100% £3,920.00 £3,920.00 £3,920.00 £2,800.00 £2,800.00 £0.00 £0.00
2.5 Survey from the employees 100% £13,440.00 £13,440.00 £13,440.00 £13,440.00 £13,440.00 £0.00 £0.00

9PROJECT MANAGEMENT
of LSC
2.6 Written agreement to project
specifications 100% £2,800.00 £2,800.00 £2,800.00 £2,800.00 £2,800.00 £0.00 £0.00
3 Design phase 22% £45,660.00 £11,188.00 £45,440.00 £11,360.00 £10,632.00 -£728.00 -£220.00
3.1 Review of fire incidents 90% £2,240.00 £2,016.00 £2,240.00 £1,680.00 £1,680.00 £0.00 £0.00
3.2 Review of fire statistics 0% £2,800.00 £0.00 £2,800.00 £0.00 £0.00 £0.00 £0.00
3.3 Preparation of design
drawings 100% £1,900.00 £1,900.00 £1,680.00 £1,680.00 £1,680.00 £0.00 -£220.00
3.4 Examining calculations 100% £5,760.00 £5,760.00 £5,760.00 £5,760.00 £5,760.00 £0.00 £0.00
3.5
Drawings for the technical
correctness with project
specifications
90% £1,680.00 £1,512.00 £1,680.00 £1,680.00 £1,512.00 -£168.00 £0.00
3.6 Safety standards and
compliances 0% £3,360.00 £0.00 £3,360.00 £560.00 £0.00 -£560.00 £0.00
3.7 Purchasing equipment and
materials 0% £5,040.00 £0.00 £5,040.00 £0.00 £0.00 £0.00 £0.00
3.8 Receiving written approval
from review agencies 0% £7,680.00 £0.00 £7,680.00 £0.00 £0.00 £0.00 £0.00
3.9 Installation of fire protection
system 0% £2,240.00 £0.00 £2,240.00 £0.00 £0.00 £0.00 £0.00
3.10 Calculating and measuring
project cost 0% £2,160.00 £0.00 £2,160.00 £0.00 £0.00 £0.00 £0.00
3.11 Verification of the project
specifications 0% £10,800.00 £0.00 £10,800.00 £0.00 £0.00 £0.00 £0.00
3.11.
1
Verifying design
specifications of the system 0% £3,600.00 £0.00 £3,600.00 £0.00 £0.00 £0.00 £0.00
3.11.
2
Verifying installation
specifications of the system 0% £7,200.00 £0.00 £7,200.00 £0.00 £0.00 £0.00 £0.00
4 Testing phase 0% £8,400.00 £0.00 £8,400.00 £0.00 £0.00 £0.00 £0.00
4.1 Non-deductive testing of fire 0% £3,360.00 £0.00 £3,360.00 £0.00 £0.00 £0.00 £0.00

10PROJECT MANAGEMENT
protection system
4.2 Performing ability of system
to meet performance criteria 0% £5,040.00 £0.00 £5,040.00 £0.00 £0.00 £0.00 £0.00
5 Closure phase 0% £12,480.00 £0.00 £12,480.00 £0.00 £0.00 £0.00 £0.00
5.1 Confirming the project
requirements 0% £800.00 £0.00 £800.00 £0.00 £0.00 £0.00 £0.00
5.2 Formal project acceptance 0% £2,400.00 £0.00 £2,400.00 £0.00 £0.00 £0.00 £0.00
5.3 Release of the project
workers 0% £1,120.00 £0.00 £1,120.00 £0.00 £0.00 £0.00 £0.00
5.4 Final performance reporting 0% £800.00 £0.00 £800.00 £0.00 £0.00 £0.00 £0.00
5.5 Updating lesson learned
document 0% £1,360.00 £0.00 £1,360.00 £0.00 £0.00 £0.00 £0.00
5.6 Training program 0% £3,920.00 £0.00 £3,920.00 £0.00 £0.00 £0.00 £0.00
5.7 Final project sign off 0% £2,080.00 £0.00 £2,080.00 £0.00 £0.00 £0.00 £0.00

11PROJECT MANAGEMENT
Section 3: Reflective report
This course was a new experience for me from point of view of learning as well as
performance. The practical part of this project management course was helpful for me where
I got chance to implement my knowledge gained from lectures as well as study materials. I
have learned systematic approaches to design the product from the starting of the project
plan. While scheduling the project plan, I learned how to manage the project tasks using
project management methodology and applied it based on nature of the project work. I
learned how to become creative during concepts of the project topic or project plan. I learned
that most important element of planning a project is scheduling it properly based on the
project requirements. Building a project team is also required to plan a project by appointing
the team to their project tasks based on their expertise in that particular field (Hu et al. 2016).
The resource plan helps to identify the work to be performed and skills needed to complete
the plan.
Communication is also a required part of team work. Without proper communication,
it is difficult to achieve required project results (Lock 2017). When information are shared,
then the project workload was divided among the team members for easier handling and
completing it on scheduled timeframe. It is required that communication occurred through the
project life cycle to reduce unnecessary project delays. From this work, I learned that project
documentation plan helps to show the project activities and perform project work for meeting
intended project objectives (Heldman 2018). The main purpose of this project is building a
project schedule with 40 activities based on the project topic- implementation of fire
protection system in LSC. I was able to estimate time of each project activities by developing
as well as controlling it. I scheduled the project plan using MS project software, which is one
of the best project management software to estimate start and end date of the project