Analysis and Design of Fitness Management System for 'You Can Fit In'

Desklib provides past papers and solved assignments for students. This report analyzes a fitness management system.

ISY00243-2018-3 SYSTEMS
ANALYSIS AND DESIGN -
ASSIGNMENT 2: REPORT

Table of Contents
1. Introduction..............................................................................................................................4
2. Business Information...................................................................................................................5
2.1 Organizational Chart..............................................................................................................5
2.2 Area of Organization.............................................................................................................6
3. System Vision Document............................................................................................................7
3.1 Scope and Purpose.................................................................................................................7
3.2 Problem Description..............................................................................................................7
3.3 Anticipated business benefits................................................................................................7
3.4 System Capabilities...............................................................................................................8
3.5 Business Requirements..........................................................................................................8
4. Project Management draft Charts and Structure of Work Breakdown (WBS)...........................9
4.1. (WBS) Structure of work breakdown of FMS......................................................................9
4.2. Gantt Charts..........................................................................................................................9
4.3 CPM Charts (PERT)............................................................................................................10
5. Risk Simplification and Analysis of Benefit/Cost.....................................................................11
5.1 Analysing Risks or Risk Analysis.......................................................................................11
5.2 Potential benefits of FMS system........................................................................................13
5.3 Probable Cost required for FMS..........................................................................................13
5.3.1 Benefit or Cost Investigation techniques..........................................................................13
5. Fact-Finding Document..........................................................................................................15
5.1 Questionnaires.................................................................................................................15
5.2 Researches Done.............................................................................................................15
5.3 Interview Questions........................................................................................................15
6. Use Case Diagram of New Supercenters...............................................................................16
6.1 Single Use Cases..................................................................................................................16
6.2 Complete Use Case of New Supercenter.............................................................................18
6.3 Class Diagram of New Supercenter.....................................................................................20
6.4 Activity Diagram of New Supercenter................................................................................21
6.5 ER-Diagram of New Supercenter........................................................................................22
2

6.6 Sequence Diagram of New Supercenter..............................................................................23
7. Project Management or Gantt Chart.......................................................................................24
8. Conclusion..............................................................................................................................25
References......................................................................................................................................26
Table of Figures
Figure 1: Organisational Chart........................................................................................................5
Figure 2: Work-Breakdown Structure.............................................................................................9
Figure 3: Gantt Chart.....................................................................................................................10
Figure 4: Pert CPM Chart..............................................................................................................10
Figure 5: Customer's Use Case......................................................................................................16
Figure 6: Finance Manager's Use Case..........................................................................................16
Figure 7: Experience Manager's Use Case....................................................................................17
Figure 8: Sales and Marketing Manager’s Use Case.....................................................................17
Figure 9: Operational Manager's Use Case...................................................................................17
Figure 10: CEO's Use Case............................................................................................................18
Figure 11: Use Case of New Supercentre......................................................................................18
Figure 12: Class Diagram..............................................................................................................20
Figure 13: Activity Diagram..........................................................................................................21
Figure 14: ER Diagram of New Supercentre.................................................................................22
Figure 15: Sequence Diagram.......................................................................................................23
Figure 16: Gantt Chart...................................................................................................................24
List of Tables
Table 1: Risk Analysis...................................................................................................................11
Table 2: Questionnaires.................................................................................................................15
Table 3: Use Case Description......................................................................................................19
3

1. Introduction
In this report document, it shows the overall system requirements that were the designed project
which is executed for the organization “You Can Fit In” which is based on the fitness hub. It has
many fitness centers in the range of NSW and Victoria. It gives the best facility to the elder
generation and also make aware to them about fitness. It provides several fitness services such as
aerobics, swimming pool, yoga, and some other services. The organization is planning to
increase the fitness service quality that was provided to society. The organization planning to
extend their business by opening the fitness centers on Gold Coast in Queensland. For gathering
information, this technology was adopted for making the enhancement into the services with the
usage of the information system of the fitness club.
4

2. Business Information
2.1 Organizational Chart
Figure 1: Organisational Chart
In the above figure, the organizational chart was designed to structure of fitness club named as
“You Can Fit In”. In the above-designed chart, Adam Apple is the CEO of the company or the
organization. Finance Manager is Donald Dollars, Marketing and Sales Manager was Sally
Molly, Operational Manager was Chia Chen and the experienced manager was Mark Lewis. The
consultant for the organization is the Nina Stay who will meet to the Centre Manager for the
further process in developing the new supercenters (Khvatova & Block, 2017).
In this organization, Mark Lewis has experience of three years into the fitness sector or the club.
The company’s CEO many employees for implementing the management system of fitness to
perform extra or new activities effectively or efficiently.
5

2.2 Area of Organization
“You Can Fit In” is the organization is elaborating their business of fitness and health services to
public who has interest to make themselves fit and fine. These services were planned to
implement in the Victoria and NSW in the Gold Coast situated in Queensland. There were many
responsibilities and their roles which were necessary to perform by the employees of the
organization. For example, the shopkeeper has the responsibility for attending their consumers
with the stores and the stocks. Therefore, trainers also have the responsibilities to give the
personal trainer with the proper training such as aerobics, swimming pool, yoga, and so on. For
this, there is the one person has the assigned duty to attend them with the safety guards form the
desk helpers to manage the complete process and the payment processing (Parkkali, et al, 2015).
Presently, a package of accounting named as OnAllAccounts is used for handling common
ledgers, payables, and the receivables. With the use of Microsoft Word and Excel, the data was
processed but it was not satisfactory and also considerable for the ineffective approach that was
used to manage the data or organization. Adam Apple had planned for adopting the latest
technologies to utilize information system with purpose of managing the data or information.
The management system of fitness of the organization named as “You Can Fit In” can contribute
availability, integrity and high scalability of the data or information which facilitate effective
management of data and also reduce their humanitarian efforts.
6

3. System Vision Document
The document of the system vision will provide the required analysis of a system in an effective
manner. It gives the facilities in deep insight by the management system of fitness for enhancing
the organizational functionality. It gives the brief suggestions or idea for the organizational
objectives. In this process, the issues were generated and also it will give the advantage and
make business successful all over the world in a unique way. It will also improve organizational
productivity with the contribution of employees. For determining the project objectives, aim and
scope, the document of system vision will identify the related problems with the approaches that
were existing into the organization (Mataró, et al, 2017).
This document is so necessary for identifying the issues or problems before developing and
implementing the overall project with concerning the proper requirements of business and the
customers. The vulnerabilities and threats prevention are so necessary for effectiveness of the
project. In other words, the document of system vision was documented for delineation the
overall project in a document form.
3.1 Scope and Purpose
The purpose of the organization named as “You Can Fit In” required to achieve by the
management system of fitness for adopting the advanced technology of managing the services of
customer support, data management, and the transaction processing. The predictable approach
was used by every organization and the project was implemented with the requirement for
amplifying organizational reputation and enhance the productivity of organization.
3.2 Problem Description
Many problems or issues occurred in the current process of information processing the whole
system. The Microsoft Excel and Word were used later which is a predictable process that was
used for processing data which faces problems that were related to integrity, availability, and
scalability of information. The technology that was used earlier having the consistency and the
redundancy problems of information. The issue with the process was not so effective and
efficient, it requires overall efforts of humans with the purpose of managing the data elements
and faces some issues or problems that were related to storing the data or information in it.
3.3 Anticipated business benefits
Many benefits were expected with the implementation of information technology in the
enhancement of functionalities and services of an organization. The execution of the
management system of fitness facilitates into the data management in the efficient form. In the
process, data storage problems were also enhanced. Adoption of information technology,
advanced usage of aspects, and implementation of the management system of fitness was related
to data mining, security and many more. These aspects were certainly contributed to business
7

productivity. It will increase reputation of the organization, build the organization, and also
enhance the organization with their service qualities (Kuzma, et al, 2018).
3.4 System Capabilities
Many system capabilities were represented below:
- It accomplishes data confidentiality and provides efficient storage for information
management.
- MIS will facilitate into the effective data management, consistency, scalability, integrity
of data.
- It will include the processing system of transaction will effectively manage transaction
processing which was associated with health and fitness related services.
- The consultant Nina Stay use DSS System with the intention of seeking solutions with
efficient activities of business functionality.
- Executive Support System will provide the support to consumers with the help of better
time of response, and the great appropriateness of their queries.
3.5 Business Requirements
Many customers help and customer needs will support the required for queries solving and also
provide themselves with quick response and an apt. the time of response will be less and also the
customer queries were cannot remain unsolved.
The business productivity, service quality, building customer trust were attained by an
implementation of the system of fitness management.
8

4. Project Management draft Charts and Structure of Work Breakdown
(WBS)
In project management, there are those several steps which are needed to be executed for the
fulfillment of that desired project and its targets. It contains the beginning, planning, managing
and of course closing of that project. And by the use of Gantt and WBS charts which follow the
effective takedown of the targets and well scheduling of those targets and tasks, the project
management can be briefed easily (Robinson, et al, 2018).
4.1. (WBS) Structure of work breakdown of FMS
This breaks the projects into different smaller pieces, which helps in a smooth flow in the
working of that project. Tasks in the project are managed in a better way by dividing it, as there
are several sectors now, it becomes easier to distribute it all and get things done in an efficient
manner.
Figure 2: Work-Breakdown Structure
4.2. Gantt Charts
Gantt charts also classify the whole project into different smaller tasks. There are an initiation
and completion time often termed as start-finish of each of those tasks or activities and later the
task scheduling is done efficiently through these charts.
9

ID Task
Mode
Task Name Duration Start Finish Predecessors
0 You Can Fit In 51 days Wed 12/12/18Mon 2/18/19
1 Total Meetings 20 days Wed 12/12/18Mon 1/7/19
2 Manager's Meeting 10 days Wed 12/12/18Tue 12/25/18
3 Trainer's Meeting 7 days Wed 12/26/18Thu 1/3/19 2
4 Interview Scheduling3 days Fri 1/4/19 Mon 1/7/19 3
5 Milestone 1:
Meeting
Successfully
0 days Mon 1/7/19 Mon 1/7/19 4
6 Colllect Information
with requirements
11 days Tue 1/8/19 Tue 1/22/19 1
7 Fetch Requirements8 days Tue 1/8/19 Thu 1/17/19 5
8 Record's Reviewing 3 days Fri 1/18/19 Tue 1/22/19 7
9 Milestone 2:
Gathered
Information
Successfully
0 days Tue 1/22/19 Tue 1/22/19 8
10 Observations of
System
Requirements
14 days Wed 1/23/19 Fri 2/8/19 6
11 Business Analyse 6 days Wed 1/23/19 Tue 1/29/19 8
12 Customer
Interaction
4 days Wed 1/30/19 Mon 2/4/19 11
13 Other Activities 4 days Tue 2/5/19 Fri 2/8/19 12
14 Milestone 3:
Successfully
Observed
0 days Fri 2/8/19 Fri 2/8/19 13
15 Software testing 5 days Mon 2/11/19 Fri 2/15/19 10
16 AllOnAccounts
Investment
3 days Mon 2/11/19 Wed 2/13/19 14
17 billing transaction 2 days Thu 2/14/19 Fri 2/15/19 16
18 Milestone 4:
Testing
Successfully
0 days Fri 2/15/19 Fri 2/15/19 17
19 Final Documentation 1 day Mon 2/18/19 Mon 2/18/19 15
20 Report Prepration 1 day Mon 2/18/19 Mon 2/18/19 17
21 Milestone 5:
Successfully
Documented
0 days Mon 2/18/19 Mon 2/18/19 20
1/7
1/22
2/8
2/15
2/18
9 14 19 24 29 3 8 13 18 23 28 2 7 12 17 22
December 2018 January 2019 February 2019
Figure 3: Gantt Chart
4.3 CPM Charts (PERT)
PERT stands for Program Evaluating Review Techniques and CPM stand for Critical Path
Methods. These two shows the various other tasks combined in implementing and developing the
fit management system. The path which is the longest one taken for the accomplishment of the
targets is termed as critical path and ironically it is the shortest one in terms of effective
completion of the project with no delay at all (Collier, et al, 2018).
Figure 4: Pert CPM Chart
10

5. Risk Simplification and Analysis of Benefit/Cost
5.1 Analysing Risks or Risk Analysis
The below table displays the productive analysis of threats and risks contained in the execution
of management system of fitness.
Table 1: Risk Analysis
S. No. Principal
Risks
Probable Impact When does
this happen?
Consequences Summed up
result
1. Lack of
experience
in Managers
Poor decisions Lack of
important
information
regarding
fitness
wearables
and
strategies.
Project
implementation
is delayed
Compromising
with service
quality
2. Less
technically
informed
staff
Misunderstanding
between staff
members and
inflexibility
Not getting
updated with
technologies.
Not sound in
using
machines or
computers
and their
current
scenarios
Improper
implementation
Delay in
services
3. Delay in
project
Dissatisfaction of
customer
Lack of
skills,
planning, and
proficiencies
Ineffectiveness
of planning and
other strategies
The advantage
to competitor
companies.
4. Staff’s
turnover
rates
increase
Task deadlines do
not meet
Improper
training and
guidance
Low profits
and greater
issues
Business gets
low
productive
11

5. Cost
requirements
getting high
Need for better
planning in cost
management
Variations are
required
More investors
needed
Low profits
and gain in
revenues
6. Useless
technical
knowledge
Most of the
functioning gets
disturbed, be it
payment
processing or
data management
Improper
training and
guidance
(Carvalho, et
al, 2018)
Poorly
implementing
the tasks
Compromising
with business
profits and
quality of
services.
7. User
interface
requirements
being varied
Potential
outcomes get all
changed
System
enhancements
are needed
for
customers’
requirements
Delay in
everything
Utilization of
resources
affected as
more time and
money is
involved.
8. Low
flexibility
Customer faces
away or switches
to other
competitor
companies and
those who’re still
there are not
satisfied at all
The worse
look and
experience of
the current
system and its
complexity
deduces the
adaptability
of the system
The level of
difficulty gets
high and
usability gets
low
Dissatisfied
customer
9. Way too
much
complexity
in system
Customer not
able to access the
product
efficiently
Difficulty in
navigation of
processes,
enigmatic
designing,
and other
features
Users or
customers have
to tackle more
issues in
accessing the
FMS
FMS gets its
usage
degraded
10. Small team
size being
allotted
Nor much profits
and low
productivity too
Requirement
of more staff
turnover cost
and
demotivating
the staff
Organizing the
work gets a lot
more difficult
with such a
low number of
efforts over it
Rough flow or
work and a lot
of pressure on
such small
sized team
members;
12