OPER 2200 Fundamentals: RFQ for Ford Motor Company Auto Parts

This document is a Request for Quotation (RFQ) issued by Ford Motor Company of Canada Ltd, seeking potential suppliers for various automotive parts including car doors, windows, trim, and bearings, in support of their expanding business. The RFQ outlines the purpose and scope of work, specifying the required specifications for the parts and the criteria for evaluation, which includes compliance with Canadian regulations, adherence to specifications, competitive pricing, quality standards, and favorable terms of sale. The document details the timeline for the proposal submission, contract terms, and specific requirements for each part type, including materials, dimensions, and warranty. It also includes the terms and conditions of the purchase order, ensuring a legally sound transaction and clear expectations for both the company and the vendor. The RFQ emphasizes the importance of fixed pricing, adherence to delivery timelines, and compliance with legal norms, concluding with a price schedule for vendors to complete.

FORD MOTOR COMPANY
REQUEST FOR QUOTATION
PROCUREMENT OF AUTOMOTIVE PARTS
in support of
Ford Motor Company of Canada Ltd
Firm Deadline: 15.04.2019 at 10.00 a.m.
BACKGROUND
The foundation of the Ford Motor Company of Canada Ltd was laid in 1904 on 17 August. The
purpose of opening this company was the manufacture and sale of Ford automobiles specifically
in Canada. Besides Canada the company also makes and sells the Ford automobiles for the larger
market in United States and for the rest of the world.
The further details of the company are available for your reference on the official website.
(Link given below)
www.ford.ca
PURPOSE/ SCOPE OF WORK

The Ford Motor Company of Canada Ltd is now expanding the business. This requires more
inputs of production and so the company is now looking for some potential bidders who would
supply various automotive parts. Post the confirmation of the request for quotation, the selected
supplier company will have to deliver the automotive parts (car body components, doors,
windows, trim and bearings) to the headquarters of the company at Oakville, Canada. Once the
confirmation is received the vendor has to give clear the duties due and update the delivery status
of the automotive parts to the given address.
We request all the vendors to submit separate quotations for different items:
1. Car door
2. Car windows and trim
3. Bearings
The goods which are supplied needs to meet the requirement for specifications as mentioned
below. The bidders who fail to meet the minimum specifications required for procurement will
automatically be disqualified from the selection process.
The last day for the submission of request of quotation is 15.04.2019 at 10.00 a.m.
CRITERIA OF EVALUATION & REQUIREMENTS FOR SUBMISSION
The Ford Motor Company of Canada Ltd will select that vendor as their supplier which provides
them the best quotations. The most competitive quotations which will be advantageous to the
company from an economic point of view would be selected. The vendors need to assure best
value.

The criteria given below will be the basis on which the vendor will be selected. All the request
for quotation which will be completed and submitted within deadline will be evaluated for
selection.
Requirements:
Evaluation Criteria Evaluation Requirements Weightage
Meets the requirements as a
vendor
The companies applying as the
vendors must be complying to
all the rules, regulations and
laws stated by the government
of Canada. They must be a
legally approved and
registered business entity of
Canada. Before the final
contract is provided to the
vendor, the Ford Motor
Company of Canada Ltd
might ask for the original
registration certificate of the
company and its tax
clearances of the past years.
The vendors who fail to
provide required information
would be eliminated from the
Qualified/ Disqualified

selection process.
Meets all required
specifications for the
automobile
The vendor company must be
able to provide all the details
regarding the parts they are to
supply the company. The
minimum specifications as per
company’s requirement must
be met.
Qualified/ Disqualified
Price The quotation must be
economically useful to the
company. The complete price
schedule with all the relevant
taxes must be mentioned in
the RFQ
50 %
Quality Supporting images, pamphlets
and videos can be mailed to
the company for describing
the quality standards of the
automotive parts being
supplied
25 %
Terms of Sale  Terms of payment
 Timeline of delivery of
automotive parts
25 %

 Images attached
 Warranty card for
defects associated with
manufacturing of the
parts
 Service post sale
provided by the vendor
to the company
A complete 100 % evaluation of the vendor and their supplies will be made based on the above
criteria.
The final price quotations that will be provided must be inclusive of all the additional charges
like customs, duties, shipping costs, taxes, etc. However, the fees against each item on the list
needs to be separately mentioned in the quotation. In case the bidder is not able to separate the
taxes or fees, the final price that will be quoted will be inclusive of all the additional charges. It
should also be known to the vendor making the bid that their quotation at the time of request and
during the supply of the goods must be fixed without subject to any form of alterations.
TIME LINE PROPOSAL
Date Activity
28 March 2019 The post of RFQ shared on the official website
of the Ford Motor Company.
4 April 2019 Last date for clearing all queries regarding the
RFQ

9 March 2019 All queries are provided a response to by the
company
15 April 2019 Last date for submission of RFQ to the
company
20 April 2019 Final bidder is decided and announced
25 April 2019 The bidder is given the purchase order and the
automotive parts are delivered to the company
by the bidder
CONTRACT TERMS
1. The vendors have to be legal entities and their business has to be registered.
2. The terms of purchase order apply to the bidder and the company.
3. The purchase must be done in such a way that it complies by the laws of business within
the region.
4. The quotation must be sent to the official email address mentioning the RFQ reference
number.
5. The order might be terminated or the vendor disqualified if the required specifications of
the products are not met.
6. Proposals will have a limited period validity for about 3 months.
7. Proposals need to be submitted within the deadline mentioned otherwise they will not be
accepted.

8. The RFQ must not be mistaken with a purchase order or sales conformation. This is just a
request for receiving a quotation from the potential suppliers or vendors.
9. The acceptance or rejection of a RFQ is at the sole discretion of the company. The
company can choose to enter into a contract with any company they feel like. The
rejected RFQs will not be given any justification for rejection.
10. Unless the two sides, vendor and company sign a legal contract regarding the purchase of
the goods, the company will not be liable for making any kind of payment to the vendor
or bidder.
11. The transaction will be made in US dollars.
SPECIFICATIONS
Car Doors:
Type of doors: Manual or electronic
Type of metal used in the cars: Pure stainless steel
Thickness of the door:6 mm thickness
Colour used in the door: As per car model, approved by company
Type of Handles used: Iron handles free from rust
Strength and durability of the doors: Long lasting, best value doors
Car Windows:

Type of windows: Manual or electronic
Type of metal used in the windows: Pure stainless steel
Type of glass used in the windows: The auto glass is used which is tempered or laminated.
Colour used in the window: As per car model, approved by company
Bearings:
Kind o bearing: Hydraulic bearings
Type of metal used in making the bearings: Pure stainless steel
Thickness of the bearing: 35 mm thickness
PDI: A pre delivery inspection of the goods will be done so that the quality is accepted prior to
delivery by the company.
Free Service: Post sale service has to be provided
Warranty: A 2 year warranty has to be given on the automotive parts
Payment: Full payment will be made upon the receipt of the goods at the company’s required
location.
TERMS & CONDITIONS OF THE PURCHASE ORDER
1. The purchase order will be considered as a final one once the order is signed by the
company authority and further by the bidder after acceptance of all the applied terms and
conditions to the sale.

2. In case of any form of inconsistency in the order it would be resolved through order of
precedence.
3. Prices which are quoted by the bidder would be fixed until both parties decide mutually
to make certain alterations. Prices which are quoted by the bidder would be fixed until
both parties decide mutually to make certain alterations.
4. Additional charges of all forms must be included in the price schedule and no extra
charges can be levied at the time of sale unless the company agrees to pay it to the bidder
at their discretion.
5. The good that is being sold to the company must be against a warranty card for a specific
period of time. This is required so that in case of any manufacturing defect the goods can
be repaired and replaced with the warranty period.
6. The entire order will consist of the proposal and the submission. Any aspect which is not
mentioned in the purchase order will not be imposed on the bidder. The terms of purchase
will also not be altered unless the company decides to do so.
7. Subcontracting is not allowed after the goods are under the purchase order. No vendor
subcontracting will be accepted by the company if it is done without their prior consent.
8. In case of any unforeseen incident if the activity of purchasing and supplying of the
goods is delayed from either end, then a prior notice has to be given within ten days from
the date of occurrence of the unfortunate and uncontrollable incident.
9. Delivery of the goods must be within or on the specified date given in the timeline
proposal. This is to be followed strictly by the vendor so that there is no delay in the
completion of the order.

10. For shipping the goods to the buyer company the bidder needs to bear all the shipmen
costs. This includes the custom duties as well as the freight charges.
11. The goods will be inspected and approved prior to its shipment or delivery to the
company. After delivery if any form of non-acceptable good is found to have been
delivered to the company, they can cancel the purchase order at par.
12. On default grounds, the contract can be cancelled by the company if the bidder is not able
to deliver the assured quality or quantity. The order will be terminated and the purchase
order will not hold any longer.
13. There could be disputes in the supply process. This could be subject to further claim
which will be escalated for arbitration. The decision taken through arbitration will be
considered final and the default party will have to bear all the expense of the claim.
14. The vendor has to comply by the present legal norms so that the purchase of the company
from the vendor is legally recognized and accepted.
PRICE SCHEDULE
No. Description of
goods
Qty Unit Rate Total Price
1 Car Doors
2 Car Windows
3 Trims
4 Bearings
GRAND TOTAL

The above given price schedule is inclusive of all the additional fees, taxes and duties that are
imposed on the sale of the automotive parts. The price quotation is valid for a month from the
date of RFQ submission.