MGMT 4070: Formal Letter Writing and Business Communication

This assignment showcases a formal letter written to a Human Resource Manager of an educational institute, seeking information for a group presentation. The letter follows standard business writing etiquette, including a clear subject line, proper salutation, and concise paragraphs. It outlines the student's request to visit the institution and meet with the Register to discuss the structure and functions of different divisions. The letter emphasizes the importance of the project, the team's dedication, and the need for a timely response. It concludes with a formal closing and a list of cited sources. The assignment also includes email writing guidelines covering salutations, body paragraphs, and closings, providing a comprehensive overview of professional written communication.

Running head: MANAGEMENT
Management
Name of the Student
Name of the University
Author note

1MANAGEMENT
Part 1- Formal Letter Writing
To,
The Human Resource Manager
Edex Educational Institute
Lake Road, Colombo-10
Date- 8th April 2020
Subject- Information Needed Regarding Structure and Functions of Each Division of Institution
for Presentation
Respected Sir/Ma’am
My name is …………….. and I am currently studying with XYZ College and pursuing my
undergraduate degree. I am writing this letter to you regarding seeking permission from your
reputed institution for allowing us to visit you institution. We have been assigned with the
project for conducting research on an educational institution for our group presentation which is
crucial for us. Therefore, we have followed your school on LinkedIn for quite a long time now.
I wish to tell you to I have been always very keen regarding visiting your school once and today
we have received the great opportunity due to the school project which have been given to us by
our professor. Therefore, regarding this matter, I, the team leader of the entire team would like to
meet with Register of the premium Institution individually for discussing few aspects of the
institution such as the structure along with the functions of the different divisions of the

2MANAGEMENT
institution. It will be of great help in our presentation as it is the vital part which is required to be
mentioned by us.
Kindly note that we require to submit our project within next month and before the same, we
would like to get a confirmation from your end regarding the fixing of meeting. It would be a
great pleasure for us to work with your institution for our project. There are different factors
which I would like to discuss and highlight in a detailed manner during the meeting with the
register which will be helping us in completing the project within the stipulated time frame. The
entire team does not want to disappoint our professors as we have been working really hard to
get this opportunity on working with your esteemed institution.
I would request you to kindly fix the meeting within next week as it will be providing us with the
suitable time frame to discuss and analyze the matters in a detailed manner that will be making
our project highly desirable in nature. Kindly provide us with the suitable time along with date
wherein we can be meeting with the Register of Institution and understand the different aspects
in a suitable and detailed manner. I along with my entire institution will be highly thankful if you
consider our request and I appreciate your great efforts.
I hope you will be considering the proposal in the near future as well. Waiting for your perusal
and I hope to hear a positive response from your end as well as I shall be highly thankful to you
if you can consider the urgency and fix the meeting within the next two weeks which will be
helping us in reviewing our project before we submit the final one.
Thanking You,
Yours Faithfully,

3MANAGEMENT
Name-……………
Address: ……………..
Contact Number- …………..

4MANAGEMENT
Bibliography
Nila, S.F., 2017. Problems in writing english business letter: errors and factors.
Qian, D.D. and Pan, M., 2019. Politeness in Business Communication: Investigating English
Modal Sequences in Chinese Learners’ Letter Writing. RELC Journal, 50(1), pp.20-36.
Sedhu, D.S. and Harun, R.N.S.R., 2018. The role of interdiscursitity in learners’ discussion when
writing a formal letter. In SHS Web of Conferences (Vol. 53, p. 03004). EDP Sciences.
ZHANG, Q., 2017. On the Western Overseas Students’ Intercultural Communication
Competence in Their Chinese Application Letter Writing. Studies in Literature and
Language, 14(4), pp.22-26.