Fountain Arts Organizational Policy Development Project

Desklib provides past papers and solved assignments; this project details policy development for Fountain Arts.

Develop Organization Policy
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Table of Contents
Assessment Task 1: Short answer questions................................................................................3
Assessment Task 2: Case study one (1).....................................................................................11
1 Policy agenda........................................................................................................................11
2 Summary of the consultation process...................................................................................13
Assessment – 3 Project: Develop a policy plan...........................................................................14
Part A:......................................................................................................................................14
Part B.......................................................................................................................................16
Assessment Task 4: Case study two (2).....................................................................................18
Develop organization policy.....................................................................................................18
a) Decide which policy you prefer and write a recommendation (500-800 words) based on
your selection criteria. Make sure you promote the benefits and include a request for approval
to draft your policy....................................................................................................................20
Assessment Task 5: Portfolio..................................................................................................22
1. Draft a policy based on the template provided and includes the following elements:..........22
References..................................................................................................................................26
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Assessment Task 1: Short answer questions
QUESTION 1
Explain each of the processes and practices relating to whom and what (steps) might be
involved.
Who might be involved? What might be involved?
Identifying the
scope of a policy.
Policies are the rules that set
boundaries in an organization
and simplify the decision-
making process. The scope
of policy can be identified by
the management of the
organization, companies’
executive; some may be
identified externally for
example trade unions,
government departments.
The scope of a policy in an
organization involves
outcomes, target population,
limits of resources, problems,
simplifying decision making
process of the organization.
Analyzing the
issues arising from
existing policy.
Existing policies might create
certain issues for the people
in the firm that could be
analyzed by management,
employees, external
institutions like judiciary
system, government policies
etc.
There can be several issues
involved in a policy like cost
issues, benefits, equity, and
technical - explicit, implicit,
fixed, variable etc.
Drafting a new
policy.
A policy is associated with a
number of people that it might
affect like the clients,
employee, managers,
Drafting a new policy involves
insurance that the policy must
provide a quality solution to
the raised problem and
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owners, stakeholders,
government etc. The policy
drafted must be in unison with
the concerns of all of these.
doesn’t violates any of the
existing rules.
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QUESTION 2
In what way/s does define the nature, size, and distribution of a problem ultimately affect
each stage of the policy cycle?
Policy cycle is the systematic procedure to be followed while making any policy in an organization.
The steps in a policy cycle involve identifying the problem, setting agenda, formulation of policy,
decision, implementing, review and evaluation of policy, changing policy (if required). The
identification is the very first step and it sets the base of the policy formulation as different natures
of problems are addressed specifically under different judicial and companies’ rules and regulation.
Therefore the nature, size, and distribution of problem give boundary under which the preceding
steps of the policy cycle would be formulated.
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QUESTION 3
How would you use an analytical policy development framework to minimize
organizational risk?
Safety is the main priority of the policy cycle. There should be minimal risk associated with the
policies for the benefits of the organization. The analytical policy development framework involves
strategic analysis of the preventable, strategic and external risks, framing questions and the basis
on which the risk related to policy is evaluated. This framework can be used to properly analyze
problem and risk associated with it, as this framework focuses on the risk size, nature, distribution,
workplace policies, political and legal complexities, organizational structures. Thus implementing
the framework successfully would lead to a reduction in the risk to the organization (Gali, 2015).
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QUESTION 4
Explain how existing policies and the policy cycle guide the development and review of
new policies.
Existing policies work as a guide and sets a predefined framework for the formulation of new
policies. The new policies need to be in accordance, without violating any of the existing ones, this
removes the problem of the unordered process and provides a proper rule, sequence under which
the policy is to be framed. The predefined policies are finalized by the members existing in the
organization so that gives an idea of what can be the agreements and disagreements by them.
Existing policies set the code of conduct, resolution of the board, policy instruments, documents and
resolutions of the company that is important to be considered.
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QUESTION 5
Provide three (3) examples of laws and/or regulations that apply to policies and outline
their potential impact on the development process.
Regulation/ legislation Impact
Government regulations and policies.
The government decisions affect the policies
in any organization as it sets the basic
grounds of the formulation and implementation
of a policy in an organization. For example, the
trade rules and tax rates have impacts on the
rise or lowering of business.
Ethical regulations. The organizations are not just profit based
entities but also responsible for society and
the environment. The work and community
ethics heaven impact on justifying virtue,
justice, principles of the development process
as risk may arise in the development process
of policies are not formed ethically.
Company rules and regulations.
The impact of the company’s rules and
regulation lies in the proper maintenance of
decorum among the employees. It operates
effectiveness, safety, productivity, and a
healthy work atmosphere.
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QUESTION 6
Identify three (3) internal and three (3) external factors, issues or events likely to trigger a
policy change.
Internal External
Employee’s attitude- Human capital is the
most important asset of an organization. Their
comfort and performance level triggers the
change in existing policies (Towerwatson,
2015).
Political- The change in political and
government rules and regulations.
Company’s mission- The goals and
objectives of the company may change from
time to time. This also creates a need for
change in the policies according to the needs
and requirement of the timeframe.
Technological- The advancement in
technology standards are to be met by the
organization standards so as to be in
competition. For example, the print media has
now shifted to digital printing.
Leadership styles and procedure- Every
manager and leader adopts a style for the
work. Different styles demand specifically
designed policies.
Economic- Currency rates, tax rates,
inflation , deflation all creates requirement to
change in policies.
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QUESTION 7
Identify two (2) risks associated with poor policy planning and analyze the potential
impact of each one.
1. The decrease in productivity.
If the policies are not made properly, the policy is not clear and doesn’t follow the rules
and regulation. This can create huge risk in employee’s retention, understanding of
policies by the employees’ and when the guidelines are not properly mentioned this
would ultimately impact the productivity of the organization as a whole. When the
policy formulated is outdated not up to the standards, creates mix-match and tough for
the organization to survive in the competitive business world (Tensix, 2017).
2. Reduced profits.
When the policies are not formulated and managed well, different departments in an
organization may feel confusion and complications in the work. Some might also loose
stakeholders and clients that can reduce revenues and profits. The policies must not
have multiple version of one policy that can lead to confusion.
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Assessment Task 2: Case study one (1)
1 Policy agenda
Factors that trigger policy changes.
There are various factors that are used to compare and choose the best policy in the fountain
art. The factors are listed below.
Validity and reliability- the policy chosen must be simple to understand and should provide
uniform results.
Economic – the policy should be made concerning the budget and economy that includes
analyzing costs, profits, benefits etc.
Equity – the policy made should consider one and all that will be affected by that policy. This
includes vertical equity, inter-generational, horizontal, non-discrimination etc.
Technical- The policy related to technology must be feasible and accepted widely so that it
doesn't create complications.
Political- the policy must be viable politically that doesn't affect the legislators, citizens,
neighbours, or administration and must be accepted by all.
A summary of their likely implications and impacts.
All the factors mentioned above affect the policy formulation in a specific manner, the
administrative factors support the facilities, and other support factor required, political factors
provides a framework under which the policy is to be formulated, technical factors affect on the
advancement and required standards of the policy to be beneficial for the organization to remain
in the competition in the business world Lastly, the validity and reliability factors marks its value
and acceptance.
Critical analysis of the requirement of new policies.
Fountain art requires policy change in their administrative policies due to the change in
Australian business and environment laws. The government is now focusing on protecting
consumer rights and the process of interaction between the suppliers and corporates so that the
system gets more transparent. Various laws have been implemented like consumer laws,
product reliability and protection act etc. therefore the policy of Fountain art requires to make
amendments in the existing policies.
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Recommended priorities.
The priorities while formulating new policy by fountain art includes government laws like
consumer laws, product liability regulation, legislation of environment, laws of privacy. The
policy must be in unison with the rules and regulation of the government. The validity and
reliability are the key factors to be concerned with.
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