Project Management Plan: France Vacance MIS Implementation Report

This project management plan focuses on the implementation of a Management Information System (MIS) for France Vacance, a UK-based travel company. The plan encompasses various crucial aspects, including project scope, resource allocation, schedule, budget, assumptions, constraints, and project deliverables. It outlines the development of a computerized booking framework, detailing resource allocation across different tasks. The document further elaborates on the project's schedule and budget, providing a breakdown of costs and durations for each task. It also addresses project constraints and assumptions, as well as a detailed quality management plan encompassing quality planning, control, assurance, and improvement. Furthermore, the report includes a comprehensive risk management plan that identifies potential risks, their effects, causes, and mitigation strategies. Lastly, the document presents a procurement management plan outlining metrics for procurement activities, ensuring timely project completion. The conclusion summarizes the key elements and their importance in successful MIS implementation.

Running head: PROJECT MANAGEMENT
Project Management
Name of the Student:
Name of the University:

1PROJECT MANAGEMENT
Table of Contents
Introduction......................................................................................................................................2
1. Project management plan.............................................................................................................2
1.1 Project scope..........................................................................................................................2
1.2 Allocation of resources..........................................................................................................2
1.3 Schedule and budget..............................................................................................................4
1.4 Assumption and constraints...................................................................................................5
1.5 Project deliverables................................................................................................................5
2. PM quality management plan......................................................................................................5
3. Risk management plan.................................................................................................................6
4. Procurement management plan....................................................................................................9
Conclusion.....................................................................................................................................10
References......................................................................................................................................11

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Introduction
The project is based on implementation of management information system (MIS) which
is such a system that collects in addition processes of data and provides to the manager at all
levels to make of decisions, plan, program implementation as well as control. The MIS is
comprised of components to gather, manipulate, and along with disseminate the data and
information. The selected organization for this study is France Vacance UK based Travel
Company that has no website so that they are handling of booking activities manually. This
particular report analyzed the project management plan, quality management plan, and risk
management plan and procurement management into the selected organization.
1. Project management plan
The activities of the project management plan are scope, resource allocation, schedule,
budget, project assumptions and constraints and project deliverables. The plan is approved
documents which defines that the project is executed on time, monitored and controlled (Kerzner
& Kerzner, 2017). It provides detailed summary of the schedule and budget the project takes to
complete as per business requirements of Travel Company to develop of MIS.
1.1 Project scope
The scope of this project work is to implement of computerized booking framework,
which contains information on the accessibility of information with client database and secured
connections. The project plan is based on development of internet services to its consultancy
company called, E-con.
1.2 Allocation of resources
Task Name Resource Names
Discuss with the management team IS Manager, Project manager
Utilization of specifications of the project Financial officer, IS Manager, Project sponsor
Identification of the project stakeholders IS Manager, Project manager, Project sponsor

3PROJECT MANAGEMENT
Sign off the project Project manager, Project sponsor
Identification of the vendor
Hardware and Software Developer, IS
Manager, Project manager, System Integrator
Representative
Analyzing capability of the software vendor IS Manager, Project manager
Appointment of the vendor IS Manager, Project manager
Improvement in website
Hardware and Software Developer, ICT
representative, Project manager, System
Integrator Representative
Design of system Hardware and Software Developer, IS
Manager
Improvement into installation process Hardware and Software Developer, IS
Manager
Understand the system requirements Hardware and Software Developer, ICT
representative, IS Manager
Modifications into the project process Hardware and Software Developer, System
Integrator Representative
Final design Hardware and Software Developer, System
Integrator Representative

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1.3 Schedule and budget
Task Name Duration Cost
Management Information System of E-con 30 days $18,560.00
Understanding the project requirements 10 days $7,200.00
Discuss with the management team 2 days $1,440.00
Utilization of specifications of the project 4 days $2,560.00
Identification of the project stakeholders 3 days $2,640.00
Sign off the project 1 day $560.00
Appointment of software vendor 7 days $5,360.00
Identification of the vendor 2 days $1,760.00
Analyzing capability of the software vendor 3 days $2,160.00
Appointment of the vendor 2 days $1,440.00
Design of the MIS 7 days $3,600.00
Improvement in website 2 days $1,600.00
Design of system 3 days $1,200.00
Improvement into installation process 2 days $800.00
Completion of project work 6 days $2,400.00
Understand the system requirements 3 days $1,920.00
Modifications into the project process 2 days $320.00
Final design 1 day $160.00

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1.4 Assumption and constraints
The project constraints are that the project is to be completed within scheduled time and
budget. The project is also delivered as per the business requirements of the travel company,
France Vacance. Change into the business transformation are being implemented and managed
as per the business functions.
Assumptions into the project are that the project deliverables along with project activities
are needed to carry out properly so as to successfully implement MIS. All the project
deliverables should be delivered on time. There are proper coordination among the project team
members and project manager.
1.5 Project deliverables
The deliverables of this project are as follows:
1. Approval of the project report
2. Communication plan
3. Risk management, procurement and quality management plan
4. Implementation plan based on business requirements
2. PM quality management plan
The quality management plan defines acceptable level of the project quality that is being
defined by the customers and it also describes how the project ensures to provide of good quality
level of products and services. The activities of this plan ensures that the products are built are of
better quality with meeting business requirements and organizational standards. The work
processes are to be performed and it is documented (Fleming & Koppelman, 2016). The plan is
applied to deliverables of project along with the work processes.

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Quality
planning
Quality control Quality
assurance
Quality
improvement
Plan Do Check Act
Observations of
project processes
Bi-weekly
project status
meetings
Identification of
project standards,
evaluation of
project costs and
processes to meet
business
requirements
Project
execution and
controls
Performance
measures of the
project activities
Product review
checklist
Monthly
meetings with
the project
manager
Documentation of
project criteria
used to evaluate
documents
Development of
project plan
Quality
assurance and
control
procedures
Review the
historical data
Deliverables
review
Standard
operating
procedures
Perform of
historical review
of previous
organizational
data
Revision of
quality plan
Change control
for minimizing
the quality issues
Weekly change
control meetings
Development of
performance
measure
Documentation
of change
controls
Change
management
plan
3. Risk management plan
This plan is an activity which is continued through the project lifecycle. There are various
processes which are included into the plan such as risk mitigation, monitoring of risks and risk
reporting on daily basis. The risks into the project are uncertain which affect and impact the
project (Hubicki, 2014). The plan documents to manage in addition to control the events which
provide negative impact on the project.

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Risk
identificati
on
Potential failure mode Potential failure
effects
Potential causes Current
controls
Actions Recommended Impact Probab
ility
Risk
level
Responsi
bility
Network
failure
The network is not
properly maintained.
There is delay into
development of
internet services.
There is lack of
maintenance of
network to develop
the system
(Martinelli &
Milosevic, 2016).
There should be
proper
maintenance of
network.
1. There are needed of
monitoring of the internal
network.
2. There should be proper
documentation related to
network disruptions.
Major Likely High IS Project
Manager
Security There is unauthorized
access to the
organizational data
(Elmhedwi et al., 2015).
There is loss of data. There is lack of
method to encrypt
the data.
There should be
use of password
protection
system.
There should be proper
implementation of
authentication methods
(Kerzner, 2018).
Likely Extrem
e
High IS Project
Manager
Design There is improper
design of the MIS.
There is delay into
the project plan.
There is lack of
knowledge to
design MIS
(Kendrick, 2015).
Simple design
of system
There is proper documentation
of the system design.
Moderate Modera
te
Medi
um
Hardware
and
software
developer
Planning There is improper
planning of the MIS into
the travel company.
Delay in the project Lack of support
from side of
management
Proper support
from top
management
(Chen & Luo,
2014).
1. Update of the project
management plan
2. Records of the changes into
the project
Moderate Likely Medi
um
Project
Manager

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Budget There is lack of
financial resources into
the project.
Exceed into project
budget
Improper
estimation of funds
Proper budget
estimation
based on project
resources
There is proper update of the
budget plan.
Minor Modera
te
Medi
um
Financial
Officer
Technical
equipment
There is shortage into
the technical equipments
required to install the
MIS (Cleden, 2017).
Delay in the project Improper
estimation of
technical
equipments
Maintenance of
system
equipments
Before starting to work into the
project, the technical
equipments are properly
managed (Schwalbe, 2015).
Moderate Modera
te
Medi
um
IS Project
Manager

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4. Procurement management plan
This plan evaluates the metrics which are used for procurement of the activities into the
project. It is used to ensure that the project is stayed on time on the schedule regards the
activities of procurement (Sallis, 2014). It is used to compile data for performance of the
products to assist of future procurement activities.
Product On time
delivery
Documentation Developme
nt cost
Development
time
Efficiency of
product
Supply of the
computers and
technical
equipments
Yes Product plan
document and
project
management
plan
$ 200 Within 2
weeks
All the
procurement
activities are
expected to begin
after finishing of
the risk
management plan.
Acquisition of the
suppliers
Yes Product plan
document and
project
management
plan
$ 150 Within 3
weeks
All the suppliers of
the project are
identified with
their key
requirements (De
Araujo et al.,
2017).
Acquisition of
various software
Yes Software
management
plan
$ 350 Within 2
weeks
All the software
requirements are
identified to
provide the
products on time.

10PROJECT MANAGEMENT
Conclusion
It is concluded that project management plan is required within the organization to
identify the schedule and budget along with resources for the project those are involved to
complete the plan on estimated time. The project manager performs a risk management plan to
identify the risks and mitigate those risks before it provides a bad impact on the plan. The
procurement management plan is used to identify the products those are required to complete the
implementation processes of MIS. Quality management plan helps to plan a better quality of
products which are required for development of internet services into the travel company.

11PROJECT MANAGEMENT
References
Chen, L., & Luo, H. (2014). A BIM-based construction quality management model and its
applications. Automation in construction, 46, 64-73.
Cleden, D. (2017). Managing project uncertainty. Routledge.
De Araújo, M. C. B., Alencar, L. H., & de Miranda Mota, C. M. (2017). Project procurement
management: A structured literature review. International Journal of Project
Management, 35(3), 353-377.
Elmhedwi, T. R., Elmabrouk, S. K., & Sherif, M. A. (2015, March). Practical risk management
plan of Wi-Fi network deployment; case study. In Industrial Engineering and Operations
Management (IEOM), 2015 International Conference on (pp. 1-10). IEEE.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Hubicki, M. (2014). Risk Management Plan.
Kendrick, T. (2015). Identifying and managing project risk: essential tools for failure-proofing
your project. AMACOM Div American Mgmt Assn.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John
Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Martinelli, R. J., & Milosevic, D. Z. (2016). Project management toolbox: tools and techniques
for the practicing project manager. John Wiley & Sons.
Sallis, E. (2014). Total quality management in education. Routledge.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.