Project Management Plan: Fuel Tank Development in Caltex Australia

This project management plan outlines the construction of a 26-million-liter jet fuel tank for Caltex Australia. It covers various aspects including the purpose of the plan, executive summary, assumptions, constraints, scope management (requirements, in-scope/out-scope, deliverables, and verification), work breakdown structure, deployment plan (probes and sensors, signal wiring, fuel operating system, etc.), change control management (training, quality of materials, schedule), schedule/time management (milestones, project schedule), and risk management. The project aims to store jet fuel for distribution in Australia and Singapore, within a budget of $138,080 and a timeframe of 193 days. The plan identifies stakeholders such as contractors, supervisors, and project managers, and addresses potential risks and mitigation strategies to ensure the successful completion of the fuel tank construction project.

<PROJECT NAME>
PROJECT MANAGEMENT PLAN
Version <1.0>
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<Project Name>
VERSION HISTORY
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Implemented
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Revision
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1.0 <Author name> <mm/dd/yy> <name> <mm/dd/yy> <reason>
UP Template Version: 11/30/06
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<Project Name>
Note to the Author
[This document is a template of a Project Management Plan document for a project. The
template includes instructions to the author, boilerplate text, and fields that should be replaced
with the values specific to the project.
 Blue italicized text enclosed in square brackets ([text]) provides instructions to the
document author, or describes the intent, assumptions and context for content included in
this document.
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replaced with information specific to a particular project.
 Text and tables in black are provided as boilerplate examples of wording and formats
that may be used or modified as appropriate to a specific project. These are offered only
as suggestions to assist in developing project documents; they are not mandatory
formats.
When using this template for your project document, it is recommended that you follow these
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values. These angle brackets appear in both the body of the document and in headers and
footers. To customize fields in Microsoft Word (which display a gray background when
selected):
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fields with the appropriate information for this document.
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<Project Name>
TABLE OF CONTENTS
1 INTRODUCTION.....................................................................................................................4
1.1 Purpose of Project Management Plan........................................................................4
2 EXECUTIVE SUMMARY OF PROJECT CHARTER.......................................................4
2.1 Assumptions/Constraints............................................................................................4
3 SCOPE MANAGEMENT........................................................................................................4
3.1 Work Breakdown Structure........................................................................................4
3.2 Deployment Plan........................................................................................................4
3.3 Change Control Management....................................................................................4
4 SCHEDULE/TIME MANAGEMENT....................................................................................4
4.1 Milestones..................................................................................................................5
4.2 Project Schedule.........................................................................................................5
4.2.1 Dependencies........................................................................................................5
5 COST/BUDGET MANAGEMENT........................................................................................5
6 QUALITY MANAGEMENT...................................................................................................5
7 HUMAN RESOURCE MANAGEMENT...............................................................................5
8 COMMUNICATIONS MANAGEMENT..............................................................................5
8.1 Communication Matrix..............................................................................................5
9 RISK MANAGEMENT............................................................................................................5
9.1 Risk Log.....................................................................................................................6
10 ISSUE MANAGEMENT..........................................................................................................6
10.1 Issue Log....................................................................................................................6
11 PROCUREMENT MANAGEMENT......................................................................................6
12 COMPLIANCE RELATED PLANNING..............................................................................6
APPENDIX A: PROJECT MANAGEMENT PLAN APPROVAL..........................................7
APPENDIX B: REFERENCES....................................................................................................8
APPENDIX C: KEY TERMS......................................................................................................9
APPENDIX D: SUMMARY OF SPENDING..........................................................................10
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<Project Name>
1 INTRODUCTION
The project mainly focuses on the “construction of fuel tank” for Jet in Caltex Australia,
which is one of the organizations, that mainly engages in refining, purchasing, distributing as
well as marketing various types of petroleum products in Singapore as well as Australia. The
organization wants to construct a new fuel tank so that the organization can store jet fuel up to 26
million liter.
In this project, entire purpose of project management plan is discussed. The report
illustrates the assumptions, constraints, scope management plan, deployment plan, change
control management as well as quality management plan. It is identified that the project also
elaborates risk management plan in order to reflect on the risks and their mitigation strategies.
1.1 PURPOSE OF PROJECT MANAGEMENT PLAN
The main purpose of the project management plan is to construct a fuel tank of 26 million
liter for Jet in Caltex Australia. The organization wants to construct the tank so that they can
store millions of liters of jet fuel, which is further helpful in meeting the needs as well as
requirements of the consumers all around Australia and Singapore. It is identified that the fuel
tank can be constructed within the budget of $138,080 in 193 days. In order to construct the tank,
different stakeholders are involved with the project and the stakeholders includes contractors,
sub-contractors, supervisors, project planner, project manager, consultant, architect as well as
risk analyst.
2 EXECUTIVE SUMMARY OF PROJECT CHARTER
The paper reflects on the organization “Caltex Australia Limited” which is one of the
organizations that mainly involves in distributing, marketing, refining as well as purchasing
various types petroleum products. It is identified that due to the growth of the business of Caltex,
the organization wants to build one of the jet fuel tank of 36 million liter so that they can store
large amount of jet fuel for delivering jet fuel to the customers irrespective of time and situation.
In order to construct the fuel tank numbers of assumptions are made by the project manager so
that the entire project will be completed successfully within the estimated time and budget.
2.1 ASSUMPTIONS/CONSTRAINTS
Assumptions: The various assumptions of the project are elaborated below:
 The construction of the jet fuel tank will be completed within the assumed time that is
around 193 days.
 It is assumed that the budget that is needed in order to construct the jet fuel tank is around
$138,080.
 All the tasks that are assigned to the project stakeholders will be completed within
deadline
 The risks that can create negative impact on the progress of jet fuel construction are
identified.
Constraints: The various types of constraints of the project are as follows:
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<Project Name>
Cost: The project must be completed within the estimated budget that is around
$138,080. If the project managers are unable to manage the project properly within the budget
that is assumed then it will create financial pressure on the organization. Thus, it is quite
important to complete all the activities of the project successfully within the assumed budget.
Schedule: The project manager must follow the schedule of the project in order to
execute the project properly. If the project schedule is not maintained properly while progressing
with the project then it will be quite difficult to complete the project within the estimated time.
Scope: The construction of jet fuel tank must be done as per the project scope. If the
scope of the project is not maintained then the requirements as well as need of the project are not
met.
3 SCOPE MANAGEMENT
The detailed project scope is elaborated below:
Requirements: It is identified that the jet fuel tank of 26 million liter is mainly
constructed so that the organization Caltex Australia can store the jet fuel for supplying it
to its customers quickly.
In scope and out scope:
In-scope of the project is:
 Construction of jet fuel tank of 26 million liter
 Creating proper foundation plan for the project site
 Developing signal wiring, fuel operating system, fuel tank as well as creating vacuum
assist
 The project muse be completed successfully within the time that is around 193 days
Out scope of the project are:
 The development of card reader system is not done
 Proper training facility is not provided to the project team members.
Deliverables: The deliverables of the project are as follows:
 Proper test plan report must be prepared in order to test the tank that is developed
 Proper budget plan documentation is created
 Proper report on the requirement of the project is provided
 Proper scope verification method is created
 The entire development phase of the tank is documented
Scope verification process: It is identified that acceptance criteria of the project is mainly
utilized in order to meet various needs as well as requirements of the organization. It is also
advantageous in reducing the response time for providing appropriate supply of jet fuel to the
customers.
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<Project Name>
3.1 WORK BREAKDOWN STRUCTURE
Figure 1: Work Breakdown Structure
(Source: Created by Author)
3.2 DEPLOYMENT PLAN
The project mainly involves in deploying a jet fuel tank of 26 million liter. The
various activities that are generally undertaken in order to construct the tank are as follows:
 Using probes and sensors
 Providing signal wiring
 Providing fax modem
 Development of fuel operating system
 Designing fuel pump
 Creating Vacuum Assist System
 Completion of fuel tank development
3.3 CHANGE CONTROL MANAGEMENT
Change
identificatio
n
Purpose Change
analysis
Change
request
approval
Change
tracking
Training It is
identified
that proper
training
facility
must be
provided to
the staffs of
the
It is
identified
that the
viability
of change
can only
be
understoo
d with the
The
changes
within
the
project
can only
be
approved
with the
Logbook
should be
maintaine
d in order
to ensure
that the
facility of
training
that is
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<Project Name>
organizatio
n so that
they can be
able to
work
properly
with the
progress of
the project
without
facing any
difficulty.
help of
the
project
managers.
help of
the
project
managers
.
provided
is
effective.
Use of
proper
quality of
materials
Proper
quality of
raw
materials
must be
utilized in
order to
make sure
that the
tank that is
constructed
do not face
any quality
related
issue
It is
identified
that the
viability
of change
can only
be
understoo
d with the
help of
the
project
managers.
The
changes
within
the
project
can only
be
approved
with the
help of
the
project
managers
.
Master
log should
be
maintaine
d in order
to ensure
that
proper
quality of
material is
used in
the
project.
4 SCHEDULE/TIME MANAGEMENT
4.1 MILESTONES
Task Name Estimated completion
Timeframe
Milestone 1: Completion of project initiation phase Mon 10/30/17
Milestone 2: Completion of project planning phase Tue 12/26/17
Milestone 3: Completion of site development Wed 3/7/18
Milestone 4: Completion of fuel tank development Tue 5/22/18
Milestone 5: Completion of maintenance phase Mon 6/25/18
Milestone 6: Completion of project closure Mon 7/2/18
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<Project Name>
4.2 PROJECT SCHEDULE
Task Name Duration Start Finish
Development of fuel tank in
Caltex Australia 193 days Thu 10/5/17 Mon 7/2/18
Project Initiation 18 days Thu 10/5/17 Mon
10/30/17
Developing business case 4 days Thu 10/5/17 Tue 10/10/17
Undertaking feasibility
study 5 days Wed
10/11/17 Tue 10/17/17
Establishing project
charter 5 days Wed
10/18/17 Tue 10/24/17
Appointing team
members 4 days Wed
10/25/17
Mon
10/30/17
Completion of project
initiation phase 0 days Mon
10/30/17
Mon
10/30/17
Project planning phase 41 days Tue 10/31/17 Tue 12/26/17
Creating project plan 6 days Tue 10/31/17 Tue 11/7/17
Creating resource plan 7 days Wed 11/8/17 Thu 11/16/17
Creating financial plan 6 days Fri 11/17/17 Fri 11/24/17
Creating quality plan 7 days Mon
11/27/17 Tue 12/5/17
Creating risk plan 6 days Wed 12/6/17 Wed
12/13/17
Creating acceptance plan 5 days Thu 12/14/17 Wed
12/20/17
Creating communication
plan 4 days Thu 12/21/17 Tue 12/26/17
Completion of project
planning phase 0 days Tue 12/26/17 Tue 12/26/17
Development of site 51 days Wed
12/27/17 Wed 3/7/18
Planning site 7 days Wed
12/27/17 Thu 1/4/18
Creating foundation plan 8 days Fri 1/5/18 Tue 1/16/18
Providing bollards 9 days Wed 1/17/18 Mon 1/29/18
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<Project Name>
Developing lighting
facility 10 days Tue 1/30/18 Mon 2/12/18
Developing fencing
facility 8 days Tue 2/13/18 Thu 2/22/18
Site development phase
completion 9 days Fri 2/23/18 Wed 3/7/18
Completion of site
development 0 days Wed 3/7/18 Wed 3/7/18
Fuel tank development 54 days Thu 3/8/18 Tue 5/22/18
Using probes and sensors 8 days Thu 3/8/18 Mon 3/19/18
Providing signal wiring 9 days Tue 3/20/18 Fri 3/30/18
Providing fax modem 11 days Mon 4/2/18 Mon 4/16/18
Development of fuel
operating system 10 days Tue 4/17/18 Mon 4/30/18
Designing fuel pump 9 days Tue 5/1/18 Fri 5/11/18
Creating Vacuum Assist
System 7 days Mon 5/14/18 Tue 5/22/18
Completion of fuel tank
development 0 days Tue 5/22/18 Tue 5/22/18
Maintenance phase 24 days Wed 5/23/18 Mon 6/25/18
Monitoring the
construction of the tank 8 days Wed 5/23/18 Fri 6/1/18
Monitoring performance
of the fuel tank 7 days Mon 6/4/18 Tue 6/12/18
Monitoring safety and fire
protection system 9 days Wed 6/13/18 Mon 6/25/18
Completion of
maintenance phase 0 days Mon 6/25/18 Mon 6/25/18
Closure phase 5 days Tue 6/26/18 Mon 7/2/18
Training of staff 2 days Tue 6/26/18 Wed 6/27/18
Go live support 1 day Thu 6/28/18 Thu 6/28/18
Project review 2 days Fri 6/29/18 Mon 7/2/18
Completion of project
closure 0 days Mon 7/2/18 Mon 7/2/18
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<Project Name>
Figure 2: Gantt chart
(Source: Created by Author)
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<Project Name>
4.2.1 Dependencies
Task Name Duration Predecessors
Development of fuel tank in
Caltex Australia 193 days
Project Initiation 18 days
Developing business case 4 days
Undertaking feasibility study 5 days 2
Establishing project charter 5 days 3
Appointing team members 4 days 4
Completion of project initiation
phase 0 days 5
Project planning phase 41 days
Creating project plan 6 days 6
Creating resource plan 7 days 8
Creating financial plan 6 days 9
Creating quality plan 7 days 10
Creating risk plan 6 days 11
Creating acceptance plan 5 days 12
Creating communication plan 4 days 13
Completion of project planning
phase 0 days 14
Development of site 51 days
Planning site 7 days 15
Creating foundation plan 8 days 17
Providing bollards 9 days 18
Developing lighting facility 10 days 19
Developing fencing facility 8 days 20
Site development phase
completion 9 days 21
Completion of site development 0 days 22
Fuel tank development 54 days
Using probes and sensors 8 days 23
Providing signal wiring 9 days 25
Providing fax modem 11 days 26
Development of fuel operating 10 days 27
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