Project Plan: One-Day Charity Fundraising Event at Birkbeck University

This project plan outlines a one-day charity fundraising event at Birkbeck University aimed at raising £2,019. It covers project scope management, including the project charter, scope statement, rationale, constraints, assumptions, and work breakdown structure (WBS). The plan also addresses project time management with a network diagram, critical path analysis, and Gantt chart, alongside project risk management using a risk matrix, risk plan, and risk response strategies. Furthermore, it details project cost management through resource analysis, budgeting, and cost baselining, concluding with project communication management encompassing stakeholder analysis and a comprehensive communication plan. This document, contributed by a student, is available on Desklib, a platform offering study tools and resources for students.

Running head: PROJECT MANAGEMENT
One day charity fundraising event in Birkbeck University
Name of the Student:
Name of the University:

1PROJECT MANAGEMENT
Table of Contents
1. Project overview/scope management..........................................................................................3
1.1 Project charter........................................................................................................................3
1.2 Scope statement.....................................................................................................................3
1.3 Rationale................................................................................................................................3
1.4 Constraints.............................................................................................................................4
1.5 Assumptions..........................................................................................................................4
1.6 WBS.......................................................................................................................................5
2. Project time management............................................................................................................6
2.1 Network diagram...................................................................................................................6
2.2 Critical path analysis..............................................................................................................7
2.3 Gantt chart.............................................................................................................................8
3. Project risk management..............................................................................................................9
3.1 Risk matrix.............................................................................................................................9
3.2 Risk plan..............................................................................................................................11
3.3 Risk response.......................................................................................................................14
4. Project cost management...........................................................................................................14
4.1 Resource analysis.................................................................................................................14
4.2 Budget..................................................................................................................................16
4.3 Cost baseline........................................................................................................................18

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5. Project communication management.........................................................................................19
5.1 Stakeholder analysis............................................................................................................19
5.2 Communication plan............................................................................................................21
Bibliography..................................................................................................................................23

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1. Project overview/scope management
1.1 Project charter
The project plan is based on a one day charity fundraising event in Birkbeck University
as they are celebrating the end of academic year. The event is going to take place in the month of
May in the year 2019. The aim of this project plan is to raise £2,019 for the one day fund raising
event with following project objectives such as:
 To finish the project plan by end of April, 2018 within estimated budget of £2,019
 To become familiar with the competitors in the market to raise the event efficiently
 To aware of current market position of UK market to raise the fundraising event
 To attract the attention of media and build reputation of charity organization
1.2 Scope statement
The in-scope statement is that the project manager can prepare a project plan report so
that the volunteer can become familiar with the schedule and cost on weekly basis. The project
scope is also included of gathering the project requirements, identification of the vendors,
selection of the participants, project planning plus execution of event plan.
The out-scope statement is that there is change in document which are handled by the
project manager to review master documents for the project plan. A backup system is to be kept
to ensure about quality of project plan.

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1.3 Rationale
The acceptance criterion of this project plan is that the project manager can raise an
amount of £2,019 for its one day fundraising event. Before organizing the event plan for
Birkbeck University, the company is chosen audience, estimate the budget, staffs as well as
volunteers. The university sends proposal to other organization to support the event plan. The
project manager provides higher priority to main three factors like cost, time as well as business
performance.
1.4 Constraints
The project constraints are that the event volunteers are accessible on the part time basis.
There is no groundwork estimation specified with precision due to change in the event donations.
There will be also resource constraints such as the students of Birkbeck University are not
participated into the fundraising campaigns.
1.5 Assumptions
The assumptions which are taken for the event plan are that the students of Birkbeck
University should participate in one-day fundraising event campaigns. The management of that
university should support the mobile messages so that the target participants should aware of the
event time and venue. The event plan should complete within schedule timeframe and estimated
event budget of £2,019. The fundraising efforts should be based on volunteer and person hour
efforts require achieving the project activities that are not funded.

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1.6 WBS
Figure 1: Work Breakdown Structure
(Source: Created by author)

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2. Project time management
2.1 Network diagram
Figure 2: Network Diagram
(Source: Created by author)

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2.2 Critical path analysis
Figure 3: Critical path analysis
(Source: Created by author)

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2.3 Gantt chart
Figure 4: Gantt chart
(Source: Created by author)

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3. Project risk management
3.1 Risk matrix
Risk
ID
Type of risk Likelihood Impact Severity Risk status Risk
owner
R1 The budget of the
one day event
becomes over
budgeted.
4 4 16 Open Financial
Officer
R2 The initiatives for
the fund raising
event are not
covered of
medical expenses.
3 4 12 Open Project
Manager
R3 From the planned
time, the
durability of the
event plan
becomes longer.
3 3 9 Open Project
Manager
R4 There is lack of
project resources
required for the
3 3 9 Open Project
Manager

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event plan.
R5 The suppliers are
not delivered the
required event
goods and
services to the
project
organization at
right time.
2 2 4 Open Project
Manager
R6 The project
guidelines are not
followed by the
project team
member.
2 2 4 Open Project
Manager
Risk likelihood
Low (1) Medium
low (2)
Medium (3) Medium
high (4)
High
(5)
Risk
impact
Catastrophic(5)
Significant (4)
Moderate (3) R3, R4 R2 R1
Minor (2) R5, R6
Limited (1)