MGT201A: Project Management - Fundraising Event Report

This report presents a comprehensive analysis of project management principles applied to organizing a fundraising event for a nursing home. The report begins with a stakeholder analysis, identifying and prioritizing stakeholders, and utilizing a stakeholder matrix to illustrate their interests, priorities, and support strategies. It then details activities for building relationships within the core team, including a project decision-making guide and examples of decisions made by different stakeholders. A stakeholder engagement assessment matrix is provided to assess current and desired engagement levels. The communication matrix outlines communication strategies among stakeholders. The report also includes documentation of project meetings, featuring an agenda, meeting minutes, and an issue log to track and resolve project challenges, such as schedule slippage. The report concludes with a bibliography of relevant project management literature.

Running head: PROJECT MANAGEMENT
Project: Organizing fundraising event for the nursing home
Name of the Student
Name of the University
Author’s note

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PROJECT MANAGEMENT
Table of Contents
1. Stakeholder analysis....................................................................................................................2
1.1 Identification of stakeholders................................................................................................2
1.2 Listing stakeholder name and prioritize them.......................................................................3
1.3 Stakeholder matrix.................................................................................................................4
2. Activities that are using for building relationship within core team...........................................6
2.1 Project decision making guide for the project.......................................................................6
2.2 Listing examples of decisions................................................................................................6
3. Stakeholder engagement assessment matrix................................................................................7
4. Communication matrix................................................................................................................8
5. Documentation of project meeting..............................................................................................9
Bibliography..................................................................................................................................13

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1. Stakeholder analysis
1.1 Identification of stakeholders
The stakeholders who are involved with the project “Organizing fundraising event for the
nursing home” are generally reflected in the table below under the internal and external category.
Examples of project stakeholders
Internal External
Affected by project process  Owner
 Project sponsor
 Project manager
 Organizer
 Financing source
 Core team
 Volunteers
 Functional managers
 Suppliers
 Creditors
 Media
 Competitors
 Clients
Affected by project result  Sponsor of the project
 User of the product
 Internal customer of the
organization
 Clients of the project
 Special interest groups

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1.2 Listing stakeholder name and prioritize them
The stakeholders who are involved with the fundraising project are listed below and their
priority in the project is reflected with the help of prioritization matrix that is provided below:
Stakeholder identification and prioritization matrix
Project
manager
Project
sponsor
Functional
source
Volunteers Organizers
What is
important
to this
stakeholder
The project
manager who
takes the
responsibility
of managing
the project
starting from
the initial
phase to the
project
closure phase
The project
sponsor
generally
funds
money for
organizing
the
fundraising
event for
the nursing
homes.
The
functional
manager
takes the
responsibility
of arranging
the
fundraising
event.
The
volunteers
takes the
responsibility
of ensuring
that the
fundraising
event is
organized
properly.
The organizers
are responsible
of organizing the
event
successfully.
Power High High Medium Medium High
Interest High Medium High High High
Influence High Medium Medium Medium Medium
Impact High High Medium Medium High
Urgency Medium High Medium Medium Medium
Legitimacy High High High Medium High

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Priority
(Key or
other):
1 2 4 5 3
1.3 Stakeholder matrix
The stakeholder matrix that is provided below reflects on the information about the
interest in project, priority of the stakeholder as well as supporting strategies that are helpful for
the project stakeholders.
Alternatives breaks project stakeholder matrix
Stakeholders Interest in project Priority Support/Mitigation
strategies
Event manager For managing the
event
Key Supporting and
guiding with the help
of management
procedure.
Volunteers Management of
activities within the
fundraising event
Other Supporting in proper
management of the
event.
Organizer Organizes the event Key Helping by listing the
specific requirements
and needs of the
project.
Core team Making arrangement Key Supporting and

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for the fundraising
event
guiding with the help
of management
procedure.
Project manager Takes initiative of
executing the project
successfully.
Key Constant
communication for
ensuring that the
entire project is on
track
Functional manager Makes arrangement
for the event.
Key Constant help from
the project team

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2. Activities that are using for building relationship within core team
2.1 Project decision making guide for the project
The decision making guide which is provided below mainly reflects on the activities that
are needed with proper specification of the situation for further creating relationship with the
core team of the project.
Project decision making guide
Person method When
Project sponsor decides They decides when some financial issue
occur during the execution of the project.
Core team consensus They take decision when the arrangement for
the event faces ay technical issue.
Decision of the functional manager They took the decision if the event was not
organized properly.
Decision of the project manager They took decision when time related
challenges occur during the event .
2.2 Listing examples of decisions
The examples of decisions that are taken by the stakeholders are generally listed below:
 Example 1(Sponsor): The project sponsor decides to allow $1000 for executing the
remaining project activities.
 Example 2(Project manager): The project manager took the decision of allocating more
resources for completing the project within the assigned deadline.

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3. Stakeholder engagement assessment matrix
The stakeholder engagement assessment matrix is generally provided in the table that is
given below where
C- Current
D-Desired
Stakeholder engagement assessment matrix
Stakeholders Unaware Resistant Neutral Supportive Leading
Event
manager
C D
Volunteers C D
Organizer C D
Core team C D
Project
manager
C D
Functional
manager
C D

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4. Communication matrix
The communication matrix helps in reflecting the communication that is done with the
project stakeholders.
Alternative breaks project communication matrix
Stakeholder Learn from Share with Timing Method Owner
Event
manager
Problems
that occurs in
the project
Progress
requirement
Bi-weekly
and as per
need
Meetings, E-
mail
Project
managers
Volunteers Issues that
faces in
arranging the
event
Progress
needs
Monthly
basis
Meetings, E-
mail
Organizer
Organizer The
organizer
faces
financial
issues while
organizing
the project.
Financial
report
As per
requirement
Meetings, E-
mail
Finance
source
Project
manager
The project
manager
identifies
Project
progress
Monthly
basis
Meetings, E-
mail
Event
manager

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issues related
with project
status
5. Documentation of project meeting
The team meeting that is generally required for organizing fundraising event within the
nursing home is generally provided below:
Project meeting agenda template
Project team: Date: 06-04-2019 Time: 9.00 Place: Conference
room
Purpose: The main purpose of the meeting is to discuss the issues that the
project manager faces due to slippage of project schedule.
Person: Time:
Review agenda Event manager 15 min
Summary: Other team members 20 min
Meeting evaluation: Project manager 15 min
The project meeting minutes that is developed for the project “organizing fundraising
event for the nursing home is generally provided below.
Project meeting minutes template
Project team: The name of the project us to Organize a fundraising event for the nursing
home
Date: 06-04-2019
Time: 10.00

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Members present: The members who are present in the meetings are mainly listed
below:
 Event manager
 Organizer
 Project manager
 Core team members
 Functional managers
 Volunteers
Decisions made: It is decided that the project manager must keep track on the project
for making sure that the project will be finished on time which will be further helpful in
resolving the problem of schedule slippage.
Issues log:
Resolved issues: The problem of schedule slippage get reduced as the project manager
takes the initiative of tracking the schedule of the project on a weekly basis for making
sure that the project is on the right track and it will be completed as per the assumed
time and budget.
New issues: No new issues occur within the project.
Action item:
Person responsible: The project manager is mainly responsible for tracking the project
in order to resolve the challenges that occur due to slippage of project schedule.
Completion date: 20-04-2019
Meeting evaluation: From the entire meeting, it is evaluated that the project team
members must complete their work on time and the project manager must take the

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initiative of tracking the project on a weekly basis for avoiding the problem of schedule
slippage.
The project issue log that is developed for the project “Organizing a fundraising event for
the nursing home”.
Project issue log
Open issue
Name Date opened Originator Potential
impact
Progress
Inadequate
sitting
arrangement
18-04-2019 Organizer High Proper seating
arrangement
needs to be
arranged for the
audiences
effectively.
Closed issue
Name Date opened Originator Potential
impact
Progress
Communication
gap
10-6-2019 Team member High Proper
communication
method must be
followed in
order to avoid
the