COIT20254 Information Systems Project: Getaways Travels Draft Report

This project report details the development of 'Getaways Travels,' an online airline system designed to streamline flight booking for passengers. The report covers various aspects of the project, including the statement of work, objectives, constraints, team member responsibilities, and project schedule. It also includes a proposed strategic alignment plan and a description of the current system, highlighting issues, problems, and constraints. Furthermore, the report presents a stakeholder analysis and management plan to ensure the project's success. The proposed system aims to provide a user-friendly platform for flight booking, along with additional features like cab and hotel reservations, and integrates payment options like PayPal to enhance user experience.

COIT20254
INFORMATION SYSTEMS PROJECT
Draft Final Report
1

Contents
1. Executive summary.....................................................................................................................4
2. Introduction..................................................................................................................................4
3. Project Management Overview...................................................................................................4
3.1. Statement of Work................................................................................................................4
3.2. Objectives & Constraints......................................................................................................5
3.3. Project Team Members and Responsibilities Matrix............................................................5
3.4. Project schedule....................................................................................................................9
3.5. Objectives & Constraints....................................................................................................10
4. Proposed strategic alignment plan.............................................................................................11
5. Description of current system....................................................................................................12
5.1. Issues...................................................................................................................................12
5.2. Problems.............................................................................................................................12
5.3. Constraints..........................................................................................................................12
6. Proposed Stakeholder Analysis and Management Plan.............................................................13
7. References..................................................................................................................................16
2

List of Figures
Figure 1: WBS for Getaways Travels..............................................................................................6
Figure 2: Project schedule.............................................................................................................10
Figure 3: Strategic Alignment Plan...............................................................................................11
Figure 4: Analysis of Stakeholders................................................................................................14
List of Tables
Table 1: Responsibility Matrix........................................................................................................7
Table 2: Tabular format of WBS.....................................................................................................8
Table 3: Analysis of Stakeholders.................................................................................................13
Table 4: Management Plan of stakeholders...................................................................................15
3

1. Executive summary
The project report discusses a new proposed system for airlines named as ‘Getaways Travels’
that makes it easy for passengers to book their flights without going anywhere and in short span
of time. The system also provides with several functions that include booking of both cabs and
hotel along with food. The report initially comprises of the brief introduction of the entire report
and describes the whole overview of the management carried out during the execution of the
project which comprises of work statement of the desired project; it expresses the constraints and
objectives of the project. It even divides the team members according to their work and
schedules a plan for the project.
Later it consists of a plan for proposed strategic alignment and an entire description regarding the
current pursuing system comprising of issues, problems, and constraints. It consists of an
analysis of several proposed stakeholders along with the management plan of the project.
2. Introduction
‘Getaways Travels’ is a proposed airline system that simplifies the flight booking method for
passengers by allowing them to buy tickets through the online process in an effective and
efficient way. This airline system provides the function of searching a flight, checking its future
schedules.The system also provides with several functions that include booking of both cabs and
hotel along with food. The draft below discusses the entire management of the project including
work statement, constraints, and objectives of the project, team responsibilities of all members
and scheduling of project.
It also discusses an alignment plan that is proposed along with the current system arising issues,
problems and constraints. The draft even comprises of a proper plan for the management of the
project by proper task distribution among members and analysis of stakeholders is also
performed or carried out for better understanding of ‘Getaways Travels’.
4

3. Project Management Overview
3.1. Statement of Work
The particular scope of this work is to introduce a travel system where a passenger can book
flight tickets and must be effectively implemented. Through the development of the ‘Getaways
Travels’ website passenger can check the flight schedules along with ticket purchasing. The
website for ‘Getaways Travels’ must be user-friendly and reliable for granting additional features
like cab and hotel booking facilities s as to make it simpler for any passenger. ‘Getaways
Travels’ defines several tasks or schedules that are distributed into segments that are:
 Beginning of ‘Getaways Travels’ project
 Planning for ‘Getaways Travels’ association
 Execution of ‘Getaways Travels’ website design
 Controlling and observing of ‘Getaways Travels’ website
The ‘Getaways Travels’ website launches many functions that are flight surfing and enquiry
made regarding its schedules, tracking of flights and proper booking along with booking of cabs
and hotels. The ‘Getaways Travels’ also provides with a payment proposal by introducing
‘PayPal’ as a mode of payment. The ‘Getaways Travels’ even provides with the option to user of
getting registered with the travel association (Borenstein and Rose, 2014).
3.2. Objectives & Constraints
The project objective is to introduce or develop an online travel system named ‘Getaways
Travels’ that ensures the user to purchase online tickets of flights, enquiry of flight schedule,
searching a flight, checking its future schedules, tracking of flights etc. The goal is to develop a
system for ‘Getaways Travels’ that must be user-friendly and reliable for granting additional
features and achieving passenger ease. The aim of ‘Getaways Travels’ is to develop a payment
proposal by introducing ‘PayPal’ as a mode of payment along with other e-payment options
(Clausen, Larsen, Larsen and Rezanova, 2010).
3.3. Project Team Members and Responsibilities Matrix
5

WBS for ‘Getaways Travels’ online ticket booking system
Figure 1: WBS for Getaways Travels
Source: (Korhonen, Pajunen and Puustijarvi, 2002)
The team consists of total 4 members which share equal responsibilities with each other and
successfully implement the project of ‘Getaways Travels’. The members of the team are listed
below:
1. Avinash Reddy Gudipally (Member 1)
2. Sreeramyaudtha (Member 2)
3. Priyadarshishekar (Member 3)
4. Sai Prasad enukonda (Member 4)
6
Online Ticket
Booking System
Developing
Prototype
Implementation of
Prototype
Promoting
Companies
Meeting Transport
Companies
System
Development
Developing Web
Portals
Create user friendly
interface
Create interactive
flight seats scheme
Payment Portals
PayPal E-Pay
Integrating Web
Portals with
Payment Funtion
System Integration
and Delivery
Define User
Requirement
Define System
Requirement
Support System

The responsibilities which these team members have to fulfill are:
 Project manager (Member 1)
 Test specialist (Member 2)
 User Interface Designer (Member 3)
 Research and development manager (Member 4)
 Quality Manager (Member 1)
 Lead developer (Member 2)
 Programmer (Member 4)
Table 1: Responsibility Matrix
Responsibility Matrix
Function Project
Manager
Test
Specialist
User
Interface
Designer
Research and
development
manager
Quality
Manager
Lead
developer
Programmer
Initiate
project
AR I A C A
Develop
plan for
project
AR A I R R
Define
user and
system
requirem
ents
A C AR AR AR C C
Develop
prototyp
e
I I R C R AR AR
7

System
develop
ment
C I AR C R R A
System
delivery
and
integrati
on
A AR C A AR C A
Support
system
C AR I C I R I
A – Accountable
C – Consult
R – Responsible
I – Inform (Martin, 2002)
Table 2: The Tabular format of WBS
Task
Mode Task Name Duration Start Finish Predecessors Resource
Names
Auto
Schedule
d
Online Ticket
Booking System 145 days Fri
3/23/18
Thu
10/11/18
Auto
Schedule
d
Developing
Prototype 42 days Fri
3/23/18
Mon
5/21/18
Auto
Scheduled
Implementation of
Prototype 20 days Fri 3/23/18 Thu
4/19/18
8

Auto
Scheduled
Promoting
Companies 22 days Fri 4/20/18 Mon
5/21/18 3
Auto
Scheduled
Meeting Transport
Companies 30 days Fri 4/20/18 Thu
5/31/18 3
Auto
Schedule
d
System
Development 53 days Tue
5/22/18 Thu 8/2/18
Auto
Schedule
d
Developing Web
Portals 15 days Tue
5/22/18
Mon
6/11/18
Auto
Scheduled
Create user-
friendly interface 15 days Tue
5/22/18
Mon
6/11/18 4
Auto
Scheduled
Create interactive
flight seat scheme 21 days Tue
6/12/18
Tue
7/10/18 7
Auto
Schedule
d
Payment Portals 14 days Tue
6/12/18 Fri 6/29/18
Auto
Scheduled PayPal 14 days Tue
6/12/18 Fri 6/29/18 8
Auto
Scheduled E-Pay 11 days Tue
6/12/18
Tue
6/26/18 7
Auto
Scheduled
Integrating Web
Portals with Payment
Function
24 days Mon
7/2/18 Thu 8/2/18 11
Auto
Schedule
d
System Integration
and Delivery 57 days Wed
6/27/18
Thu
9/13/18
Auto
Scheduled
Define User
Requirement 27 days Wed
6/27/18 Thu 8/2/18 12
Auto Define System 30 days Fri 8/3/18 Thu 13
9

Scheduled Requirement 9/13/18
Auto
Scheduled Support System 20 days Fri 9/14/18 Thu
10/11/18 16
3.4. Project schedule
This scheduling of project briefly explains the task that is used to perform the project of
‘Getaways Travels’, it plans the duration of complete processing along with its start and finishes
time. It determines the association of project delivery at a particular time.
ID Task
Mode
Task Name Duration Start Fini sh Predecessors
0 Online Ticket
Booking System
145 days Fri
3/23/18
Thu
10/11/18
1
2 1 Developing
Prototype
42 days Fri 3/23/18Mon
5/21/18
3 1.1
Implementation
of Prototype
20 days Fri 3/23/18Thu
4/19/18
4 1.2 Promoting
Companies
22 days Fri 4/20/18Mon
5/21/18
3
5 2 Meeting
Transport
Companies
30 days Fri 4/20/18Thu
5/31/18
3
6 3 System
Development
53 days Tue
5/22/18
Thu 8/2/18
7 3.1
Developing
Web Portals
15 days Tue
5/22/18
Mon
6/11/18
8 3.1.1
Create user
friendly
15 days Tue
5/22/18
Mon
6/11/18
4
9 3.2 Create
interactive
flight seats
scheme
21 days Tue
6/12/18
Tue
7/10/18
7
10 3.3 Payment Portals14 days Tue 6/12/18Fri 6/29/18
11 3.3.1 PayPal 14 days Tue 6/12/18Fri 6/29/188
12 3.3.2 E-Pay 11 days Tue 6/12/18Tue 6/26/187
13 3.4
Integrating
Web Portals
with Payment
24 days Mon
7/2/18
Thu 8/2/1811
14 4 System
Integration and
Delivery
57 days Wed
6/27/18
Thu
9/13/18
15 4.1 Define
User
Requirement
27 days Wed
6/27/18
Thu 8/2/1812
16 4.2 Define
System
Requirement
30 days Fri 8/3/18 Thu
9/13/18
13
17 5 Support System20 days Fri 9/14/18Thu 10/11/1816
Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Qtr 1, 2018 Qtr 2, 2018 Qtr 3, 2018 Qtr 4, 2018
Figure 2: Project schedule
Source: (Chen, Ling and Chen, 2003)
3.5. Objectives & Constraints
The objective of the project schedule is to manage all the task of the project of ‘Getaways
Travels’ in proper sequence, and in a very consistent manner leading to the best execution of the
task planned. As it helps in scheduling the entire task performed in ‘Getaways Travels’ project
which further results in minimizing the time.The constraints of project schedule are that if all
10

team members are not agreeing on same things and if conflicts arise than it leads to delay in the
complete schedule and things get postpone leads to bad management.
11

4. Proposed strategic alignment plan
Figure 3: Strategic Alignment Plan
In the strategic alignment plan, initially Goals are decided for the project of ‘Getaways Travels’
which includes development an online travel system that ensures the user to purchase online
tickets of flights, enquiry of flight schedule, searching a flight, checking its future schedules,
tracking of flights etc. We want to achieve several Desired Outcomes of making a system for
‘Getaways Travels’ that must be user-friendly and reliable for granting additional features and
achieving passenger ease. We will get there by following several Strategies that divides the task
among all team members and distributing the responsibilities by forming a work breakdown
structure. Also the project is being scheduled so that the task can be done in minimum time and
effectively. We can measure the success of the ‘Getaways Travels’ project by measuring the
Targets that needs to be achieved which can be done by properly analyzing the desired Results.
12
GoalsDesiredOutcomesStrategiesMeasuersandtargetsResults
Where we want to go?
How we will get there?
How do we measure success?
How did we do?
How can we improve?
Mission