Systems Analysis Report: Giant Eggplant Revenue and Expenditure Cycles

This report provides a detailed analysis of the revenue and expenditure cycles within Giant Eggplant, a fruit and vegetable supplier. It begins by defining and outlining the processes involved in both cycles, including the roles of sales staff, customers, and finance clerks. Data flow diagrams illustrate the movement of information and cash within these systems. The report identifies internal control weaknesses, such as manual data entry, limited payment options, and inefficient order processing. Recommendations are made to address these weaknesses, including hiring more staff, implementing automated systems, using databases for data storage, adopting new technologies, and improving payment options to enhance efficiency and improve the organization's profitability. The report concludes by emphasizing the importance of efficient systems for Giant Eggplant's continued success.

Running head: SYSTEMS FOR BUSINESS AND ENTERPRISE
Systems for business and enterprise- Giant Eggplant
Name of the Student
Name of the University
Author Note

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Table of Contents
Introduction........................................................................................................................2
About the Revenue cycle...................................................................................................2
About the Expenditure cycle..............................................................................................2
Data flow diagram for revenue cycle.................................................................................3
Data flow diagram for expenditure cycle...........................................................................4
Internal control weakness..................................................................................................5
Recommendation for Giant Eggplant system....................................................................5
Conclusion.........................................................................................................................6
References.........................................................................................................................7

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Introduction
The aim of the report is to identify the process that takes place within the revenue
cycle and expenditure cycle for the organization. Giant eggplant is an organization that
aims at supplying fruits and vegetables towards the market in the Rowville, Victoria.
Giant Eggplant aims at offering foods and other edible products towards the market.
Over the years the organization has gained huge place in the market. However it has
been observed that the manager has faced several issues at the recent working of the
organization and thus it becomes essential to identify the key process that takes place
within the organization. The report will focus on evaluating the key process that takes
place within the organization.
About the Revenue cycle
The revenue cycle is considered as one of the important process within the
organization and thus it becomes essential to ensure that the process flow is efficient so
that it can enhance the business process. Once the customer has push their shopping
carts towards counter it has been managed by the sales staffs. The sales staff are
responsible for the purpose of processing the pay related aspects. The shop has
organized the different counters effectively so that it becomes easy to process the
payment and order related data. The customers are provided with different sized carts
so that they can shop for their products efficiently. The staffs associated with the sales
team are responsible for the purpose of processing with the sales. Each products and
sales related data needs to be stocked up by the sales manager so that it becomes
easy to manage the performance of the store.
Before dispatching any product it is the responsible of the supervisor to sign a log
that is used for verifying the custody that is maintained for each drawer. With the help of
this process it becomes easy to maintain the cash registers. At each beginning of the
shift the store supervisor is responsible for collecting five cash register. The sale
procedure is carried away with the help of different methods. The customers are
allowed to pay the money either via cash or with the help of credit cards. The customer
can make the payment via clicking on EFTPOS terminal that are located in the front of
the register. All the data are provided towards the customers once they successfully
completes the transaction process. By the shift end the supervisor is responsible for
returning the cash register drawers with all the earned credits and the receipts of the
payments that are made via credit cards. The finance clerk is responsible for counting
the cash and the credit card related data. Lastly the deposit slip and the deliveries of the
cash towards the local bank are processed by the finance clerk. This are the major
processes that takes place within the revenue cycle.
About the Expenditure cycle
The expenditure cycle is referred to the set of activities that are mainly related
with the acquisition of payments for particular services and goods. The three basic
activities that are carried out within the expenditure cycle are ordering the desired
product, storing and receiving the products, and making payment for the selected
product. The expenditure cycle is considered as one of the most essential cycle within
the Giant eggplant and hence the need of identifying the processes within the

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organization also increases. Each files are checked and updated manually by the clerk
so that it becomes easy to manage files and payment related invoices. The invoice is
filled against each transaction by the clerk so that it becomes easy to manage the data.
The invoice created are further mailed towards the supplier so that it becomes easy to
manage the data related to each transaction. The journal voucher is printed by the
responsible accounting clerk so that it becomes easy to manage the data. The journal
voucher is mainly is printed by the accounting clerk for the purpose of managing each
transaction related data. Each cash related data are successfully stored within the
journal so that it becomes easy to manage the data within the system. Lastly the system
aims at updating the journal with the help of financial clerk so that it becomes easy to
manage the finance department of the organization.
Data flow diagram for revenue cycle
The revenue cycle of Giant eggplant is responsible for managing the cash flow
within the organization. The key members that are responsible for interacting with the
subsystem are supervisors, sales staffs, customers and finance clerk. The finance clerk
is responsible for signing the log and sending the cash towards the system. The
customer order the product and proceeds to the checkout section. The sales staff is
responsible for receiving the cash from the system and ensures that the stock related
sakes are updated within the system (Elmasri and Navathe 2017). This helps in
managing the performance within organization. The register and data related to cash

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and supply needs to be organized properly so that it becomes easy to manage the
performance of the system.
Data flow diagram for expenditure cycle
Expenditure cycle is considered as one of the most important cycle that is
executed within the organization. This offers wide range of processes for the purpose of
offering a better customer services. The key actors that are interacting directly with the
Giant Eggplant expenditure cycle are vendor, finance clerk, accounting clerk and
warehouse clerk (Jaffari and Yoo 2019). The warehouse clerk is responsible for
reviewing the shelves related data from the expenditure system and also ensures that
the e-record are updated within the system along within self-restocks. Accounting clerk
is responsible send invoice towards the Giant eggplant subsystem. The voucher copy is
further shared from the subsystem towards the accounting clerk. The cheque records
are shared towards the accounting clerk so that it becomes easy to manage the data.

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The vendor shares products related data and supplies the data towards expenditure
cycle. The invoice for the products are shared by the expenditure cycle towards the
vendor so that it becomes easy to manage the vendor processes (Dennis et al. 2018).
The finance clerk are allowed to access the stock records that are fetched from the
expenditure cycle.
Internal control weakness
The organization is facing major issues with the present cycle. In order to
improve the performance of the organization it is important to identify the issues that lies
within the key subsystems of the organization so that it becomes easy to improve the
sales and profit ration of the organization. The internal control weaknesses that are
identified within the organization are listed below:
The organization at present have less number of staffs and thus it becomes very
difficult for the members to handle the performance.
The payment and counter related data are maintained manually that is time
consuming process. Thus the service offered towards the customers gets hampered.
The cash submitted towards the clerk are counted manually and this process
takes wide range of time. Thus the chances of mistake in cash counting can increase
and hence this increases the need of automated system that will be capable of counting
the money.
The receipt related to the card transaction are store within the drawer and there
are huge chances of data loss.
The Giant Eggplant currently offers only cash and credit card payment options.
The Giant Eggplant organization aims at recording the documents in the ancient
accounting system and thus it becomes essential to implement the database for the
purpose of managing the performance (Coronel and Morris 2016).
The orders are placed with the method of calling or via emails that hampers the
business process. The organization needs to emerge with new ordering techniques so
that the time can be minimized.
Excessive time is wasted on reviewing the files.
Recommendation for Giant Eggplant system
Giant eggplant aims at providing dairy and food products towards the corresponding
markets. However in the recent years it has been observed that the organization is
facing several issues with the sale and profit. Thus in order to enhance the performance
it is important to enhance the efficiency within the process of each system. With the help
of the recommendation it will become easy to improve the performance (Kopp and

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Orlovskyi 2018). This will also ensure that the efficiency of the systems has also
increased. The ways through which the system performance can be enhanced are listed
below:
The organization must focus on hiring more employees for managing each phase
effectively.
The organization does not have any automated system for storing the data
related to sales and this increases the total time needed for executing the process
(Baskaran et al. 2016). Thus it is recommended that with the help of a proper
automated system it will become easy to manage the performance within the system.
For each subsystem it is important to maintain a subsystem that will be capable
of storing and maintaining the data. With the help of an effective database it will become
easy to ensure that all data are protected without any major data loss (Sion et al.2019).
The system needs to adapt towards the emerging technologies so that it
becomes easy to improve the overall performance of the system.
The data processed within the system must be reviewed properly before
transferring it towards the subsystems.
The cash counting machine needs to be designed within the subsystem of the
Giant Eggplant so that it becomes easy to calculate the overall earning by the end of the
day. This will ensure that the amount is calculated exactly so that the system
performance has increased over the time period.
The payment options should be increased so that it can provide ease of access
towards the customers.
Each staffs should have enough knowledge regarding the way system needs to
be managed.
Conclusion
Thus after analyzing all the data and processes it can be stated that with the use
of an efficient technology it will become easy to organize activities that are carried out
within the system. The Giant Eggplant needs to improve the process so that it becomes
easy to improve the efficiency within the system. An efficient system ensures that the
profit margin has increased within the organization. The above report has identified the
data flow that is taking place within the revenue and expenditure cycle. There are
several issues that are impacting the current process and thus it is important to
recommend an effective procedure that will enhance the performance and will also
increase the sale ratio. The last part of the report has provided with some
recommendation that will help in ensuring that the performance of the organization has
increased. Thus it can be stated that with the help of an efficient procedures it will
become easy to improve the performance of the organization. The production and profit
percentage will also increase with the help of an effective strategy.

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References
Baskaran, T., Brender, A., Blesse, S. and Reingewertz, Y., 2016. Revenue
decentralization, central oversight and the political budget cycle: Evidence from Israel.
European Journal of Political Economy, 42, pp.1-16.
Coronel, C. and Morris, S., 2016. Database systems: design, implementation, &
management. Cengage Learning.
Dennis, A., Wixom, B.H. and Roth, R.M., 2018. Systems analysis and design. John
wiley & sons.
Elmasri, R. and Navathe, S., 2017. Fundamentals of database systems. Pearson.
Jaffari, A. and Yoo, C.J., 2019. An Experimental Investigation into Data Flow Annotated-
Activity Diagram-Based Testing. Journal of Computing Science and Engineering, 13(3),
pp.107-123.
Kopp, A.M. and Orlovskyi, D.L., 2018. An approach and tools for business process
mapping diagrams analysis (Doctoral dissertation, НТУ" ХПІ").
Sion, L., Dewitte, P., Van Landuyt, D., Wuyts, K., Emanuilov, I., Valcke, P. and Joosen,
W., 2019, March. An Architectural View for Data Protection by Design. In 2019 IEEE
International Conference on Software Architecture (ICSA) (pp. 11-20). IEEE.