Information System Project Management: A Detailed Analysis

This report provides an in-depth analysis of information system project management, focusing on project quality management within a global context. It examines the challenges faced by organizations in achieving their goals in global projects, including cultural and legal complexities. The report explores strategies for managing global teams, emphasizing the importance of cultural awareness and addressing legal issues that impact communication and project success. It outlines project management practices, including the development of a project quality management plan using MS Project, and discusses the value and impact of legal issues and cultural differences. Furthermore, the report presents a detailed project plan with task breakdowns, resource allocation, and a Gantt chart, offering a comprehensive overview of global project management methodologies and challenges. The report highlights the necessity for cultural sensitivity, effective communication, and proactive risk management to enhance project outcomes.

INFORMATION SYSTEM PROJECT MANAGEMENT

Executive Summary
Many organizations are struggle to reach their goals, quality levels and effectiveness from the
global projects. Because the global projects tools, practices and methods are not adapted to a
global multicultural environment. It involves the various cultures and languages. The project
quality management provide the adequate standards and controls to manage the global teams
in project. Also provide the adequate argument for the need of cultural awareness and legal
issues. The globalization forces that shaped out present economy that creating the customer
needs and demands. It facing the various challenges to raise their performance. It using the
availability of advanced technology system to manage the project effectively. The global
project management teams should be pay close attention to the cultural difference and legal
issue their effects on communication among the project sponsor and stake holders. The
project managers are dealing with international project should be trained to develop the
cultural difference and environmental standards and regulations. Because the cultural
difference is necessary for the communication. Also, the project managers are should be
cognizant of the culture difference and its impact on strategies to solving and analysing the
problems. The global projects have the major cultural risk based on the project effectiveness.
so, reduce the cultural risk by considering the following issues before deciding the global
project. These are organization culture, contacts and negotiation, foreign agent selection,
project selection and networking. The project managers are must be identified the global
projects complexity project to manage the project. These are different time zones, different
rules and regulation, political pressures, greater public visibility of the projects and diverse
cultures. The global projects are considered to promote the culture of learning, trust and
collaboration. The global projects are managed by the project quality management teams. It
will be discussed. The access to legal issues and cultural differences will be discussed.
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Table of Contents
Executive Summary...............................................................................................................................1
1. Introduction...................................................................................................................................3
2. Analysis.........................................................................................................................................3
3. Access the value and impact of legal issues and cultural difference for global projects................5
4. Project Management Practices.......................................................................................................7
5. Conclusion...................................................................................................................................13
References...........................................................................................................................................13
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1. Introduction
Main scope of this project is analyse the project quality management plan and it provide
the adequate standards and controls to manage the global teams in project. Also provide the
adequate argument for the need of cultural awareness and legal issues. The Project quality
management plan will be done by using the MS project. It manages the global projects by
using the one or more strategies. These are will be analysed and discussed in detail. The legal
issues and cultural difference will be analysed. The project management practices will be
done.
2. Analysis
Many organizations are struggle to reach their goals, quality levels and effectiveness
from the global projects. Because the global projects tools, practices and methods are not
adapted to a global multicultural environment. It involves the various cultures and languages.
So, to resolve these problems by using the project quality management plan. The Project
Quality management plan and controls the global projects. It reviews the key framework
concepts and knowledge to achieve a goal, high level of efficiency on global projects. The
project quality management profession already has a best tools, methods and processes to
resolve the global projects issues. The Project quality management plan managing the global
project by using the below strategy ("10 Rules for Managing Global Innovation", 2017).
They are,
Identify and define Global project scope
Deal with the global project sponsor to determine the high-level goals and scope. The
project management team must identify the key functions and countries for the global
projects that will be impacted by the project.
Appoint sub-project managers
Once identify the global project goals and scope, after appoint the project managers.
The sub project managers are must be based on the country to enhance the local culture and
practices for the global projects.
Assign the sub-project scope
The Sup project scope is managed by sub project managers. The Sub project
managers are lead to control the projects and changes in the global scope. It sub-project
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managers are changing the project scope and you will review the scope document and
approved by the management.
Review and approval
Now create the work break down structure for the project scope from a global, macro
and micro level. The work breakdown structures must be reviewed and approved by a global
project committee and sponsor (Clark, 2017).
Provide the project plan details to team members
After provide the project plan to the team members by using the matrix approach. It is
used to captures the all of the functions identified in the project scope. The Team members
are,
 Business team
 Project management team
 Quality team
 Organization team
 Finance team
 Global team
 Communication team
Assign people to jobs
In global project, the matrix approach is most recommended because it should be
straight forward and the sub project managers are assigned by using the matrix approach
because the managers are will do the most of the assignment. The matrix approach is used to
auditing the plans and providing the feedback to the sub project managers. It prepares the
consolidated global plan.
It ensures the project infrastructure is appropriate to the project size. It involves the
setting up a project wit project communication teams, coordinators and finance staff. It
generally crosses the various financial reporting line and should meet the finance
management to ensure the financial report for the global project ("The Global Project
Management Framework", 2017).
Must manage the expectation
The Project quality management plan should manage expectations. It should have the
detailed and cost consolidated global project plan, consolidated the risk, consolidated the
open issues and prepare the one or more implementation scenarios. The global team members
are expected to the sub project managers are ability to reduce the high risk and address the
cost concerns by using the matrix approach.
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Manage the margin for error
The Project quality management team also manage the margin error in the global
project to sign off on the plan and use an appropriate leadership style.
Consider the key leadership issues
Also, the project quality management team consider the key leadership issues such as
communication, virtual meetings, broadcast communications, direct communication and time
zones.
Provide the Good Practices for Global project management
The project quality management team also provide the good practices for global
project. The Project quality management practices is used to increase the collaboration over
the distance. It helps to manage the virtual and multi-cultural teams. These are grouped by the
global management team ("Global projects : how to manage them successfully - Project
Teams", 2017). It basically meets the global project challenges. It considers the project plan
and risk assessment. The Global management practices is used to solving the critical issues
during the project execution, monitoring and controlling.
Performance bonus
Also provide the performance bonus the team members. It provides the 100%
successfully managed a global project.
3. Access the value and impact of legal issues and cultural difference for
global projects
Legal Issues
The legal environment facing the many organization is becoming the more complex
and it affecting the business directly. It is difficult for businesses to resolve without
encountering the law and regulations. It operates the project planning, insurances, taxation
laws, environment regulations and safety licensing. These are basically defining the project
entire plan and it creating the reasonable accuracy. It mainly affects the client’s activity
through factors like building regulations, planning law and safety. It makes the influences of
the good relationship within the projects (Guerrera, 2017).
The Project teams are facing the number of challenges related to the cultural and
global issues. Also, project team members facing the communication issues. these issues are
requiring the various activities. The activities are carried out without permission from
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national authority. Once obtaining their approval and information is used to avoid the
sensitive issues that can be affect the project progress. Key issues are listed below.
 Identifying the role of global project control and its benefit to the community.
 Legal and ethical issues consideration that arise during the project
development.
 Involvement and attraction of political leaders, stakeholders and related
projects team members.
 the Organization public lecture, seminaries and workshop about the project
and its expected outcomes and objectives.
 Good relationship between the partners and sponsors.
 Participation of organization educational programmes and community leaders
that inform the community about the project creates the behavioural changes
needs to be reduce the population of vector.
Cultural difference
The cultural differences teams can provide a source of experience and creative thinking
to enhance the organization positions. It interferes with the successful project completion in
multicultural global business community. The project managers are should be culturally
motivate, create the promote through the flexible leadership and it is used to achieve the
project goals and avoid the cultural misunderstandings ("The Role of Human Factors in
Home Health Care", 2017). To manage the global project, the project managers are should be
use the cultural differences to succeed the projects through the culturally aware leadership,
mutual respect and cross-cultural communication.
The project managers are need to be well versed in managing the global multi-cultural
teams but it is critical for project managers to understand the communication difference. It
focuses on three key areas for managing the multi-cultural global teams such as influences
that culture and diversity have on project management efforts, project managers are using the
specific technique and tools when managing the global teams and challenges related to the
communication and cultural issues. Many organizations are managing the global projects
with international team members. We think about the team members are only managing the
project but the team members are think about the different time zones and distance. The
project quality members are mainly focus on the importance of managing and also
understanding the culture and diversity.
Also, many organization facing the cultural problems like power distance, individualism
versus collectivism, long term versus short term orientation and masculinity versus
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femininity. So, to motivate the project team members may encounter the barriers in global
projects. The global projects include the cultural diversity. The project managers are
recognized the cultural aspect of project management.
4. Project Management Practices
The Project Quality management manage the global project by using the Project management
plan. It is shown below. The Global Project Task details is shown below.
Task Name
Project Quality Management
Cultural values
Global business environment
Legal and political issues
Integration management
Project organizational structure
Global procedure management
Planning, execution and control
Fast and reliable information systems
Global Communication
Stakeholders and communication channels
Rules and Templates
Global Communication Strategy
Global Communication Techniques
Global Creativity
Global Organizations
Global Project Structures
collection of international human resources
Global program ad project offices
Organizational support
Global collaborative networks
Collaborative Tools
Audio and video tools
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Test and image tools
Knowledge sharing tools
Project management software
Collaborative Techniques
Audio and videio techniques
Online meetings
Knowledge sharing techniques
Collaborative Project management
The Resources are shown below.
Resource Name
Project management Team
Quality Team
Global Team
Business Team
Communication Team
Organizations Team
Gantt chart is shown in below.
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The Global Project Overall plan is shown in below.
The Project start date is 22-09-2017 and end date is 26-12-2017.
Task Name Duration Start Finish Resource Names
Project Quality Management 68 days Fri 22-09-
17
Tue 26-12-
17
Cultural values 1 day Fri 22-09-
17
Fri 22-09-
17 Business Team
Global business environment 2 days Mon 25-
09-17
Tue 26-09-
17 Communication Team
Legal and political issues 3 days Wed 27-
09-17
Fri 29-09-
17 Organizations Team
Integration management 2 days Mon 02-
10-17
Tue 03-10-
17
Organizations Team,
Project management
Team
Project organizational structure 2 days Wed 04-
10-17
Thu 05-10-
17
Business Team, Global
Team, Organizations
9

Team
Global procedure management 2 days Fri 06-10-
17
Mon 09-
10-17 Global Team
Planning, execution and control 10 days Tue 10-10-
17
Mon 23-
10-17
Organizations Team,
Project management
Team, Quality Team
Fast and reliable information
systems 6 days Tue 24-10-
17
Tue 31-10-
17
Project management
Team
Global Communication 15 days Wed 01-
11-17
Tue 21-11-
17
Stakeholders and
communication channels 3 days Wed 01-
11-17
Fri 03-11-
17 Communication Team
Rules and Templates 3 days Mon 06-
11-17
Wed 08-
11-17 Organizations Team
Global Communication
Strategy 2 days Thu 09-11-
17
Fri 10-11-
17
Communication Team,
Organizations Team
Global Communication
Techniques 3 days Mon 13-
11-17
Wed 15-
11-17 Communication Team
Global Creativity 4 days Thu 16-11-
17
Tue 21-11-
17
Business Team, Global
Team
Global Organizations 12 days Wed 22-
11-17
Thu 07-
12-17
Global Project Structures 3 days Wed 22-
11-17
Fri 24-11-
17
collection of international
human resources 3 days Mon 27-
11-17
Wed 29-
11-17
Global Team, Project
management Team
Global program ad project
offices 2 days Thu 30-11-
17
Fri 01-12-
17
Global Team,
Organizations Team,
Project management
Team
Organizational support 2 days Mon 04-
12-17
Tue 05-12-
17
Business Team, Global
Team, Organizations
10

Team
Global collaborative networks 2 days Wed 06-
12-17
Thu 07-12-
17
Global Team,
Organizations Team
Collaborative Tools 7 days Fri 08-12-
17
Mon 18-
12-17
Audio and video tools 2 days Fri 08-12-
17
Mon 11-
12-17
Communication
Team,Quality Team
Test and image tools 2 days Tue 12-12-
17
Wed 13-
12-17
Organizations
Team,Project
management
Team,Quality Team
Knowledge sharing tools 1 day Thu 14-12-
17
Thu 14-12-
17
Global
Team,Organizations
Team
Project management software 2 days Fri 15-12-
17
Mon 18-
12-17
Project management
Team
Collaborative Techniques 6 days Tue 19-12-
17
Tue 26-12-
17
Audio and video techniques 1 day Tue 19-12-
17
Tue 19-12-
17
Global Team,Quality
Team
Online meetings 1 day Wed 20-
12-17
Wed 20-
12-17
Global
Team,Organizations
Team,Project
management Team
Knowledge sharing techniques 1 day Thu 21-12-
17
Thu 21-12-
17
Global Team,Project
management Team
Collaborative Project
management 1 day Fri 22-12-
17
Fri 22-12-
17
Project management
Team
Project Progress Report 2 days Mon 25-
12-17
Tue 26-12-
17
Organizations
Team,Project
management Team
Resource status is shown in below.
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Name Start Finish Remaining
Work
Project management Team Mon 02-10-17 Tue 26-12-17 256 hrs
Quality Team Tue 10-10-17 Tue 19-12-17 120 hrs
Global Team Wed 04-10-17 Thu 21-12-17 168 hrs
Business Team Fri 22-09-17 Tue 05-12-17 72 hrs
Communication Team Mon 25-09-17 Mon 11-12-17 96 hrs
Organizations Team Wed 27-09-17 Tue 26-12-17 272 hrs
Resource status graph is shown below.
Project management Team
Quality Team
Global Team
Business Team
Communication Team
Organizations Team
0 hrs
50 hrs
100 hrs
150 hrs
200 hrs
250 hrs
300 hrs
Actual Work Remaining Work Baseline Work
Cost over view is shown below.
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5. Conclusion
The project quality management plan provides the effective project plan to manage the
global project. The Project plan is done by using the MS project. The Project quality
management plan effectively manage global teams in projects. It provides the adequate
standards and controls to manage the global project. Also provide the adequate argument for
the need of cultural awareness and legal issues. These are discussed and analysed in detail.
The access to the legal issues and cultural differences are discussed in detail.
References
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