Global Treps Case Study: Video Procurement, Contracts, and Selection

This case study examines Global Treps' video procurement process, detailing key aspects such as brainstorming techniques, potential suppliers, and the development of a service contract. The analysis includes a discussion of the brainstorming method employed, specifically the Group Ideation storming, and relevant questions to guide the procurement process. It identifies potential video suppliers and outlines a service contract agreement, including terms, authority, additional charges, and reassignment clauses. Furthermore, the study presents source selection criteria, evaluating proposals based on management and technical approaches, sample videos, past performance, and pricing to determine the best video provider. Finally, it suggests potential clauses to be included in the contract to ensure quality and satisfaction. This assignment provides a comprehensive overview of the procurement and contract management processes within a business context.

Case Study
Global Treps
0

Table of Contents
Answer: 1.......................................................................................................................................................................1
Answer: 2.......................................................................................................................................................................1
Answer: 3.......................................................................................................................................................................2
Answer: 4.......................................................................................................................................................................3
References......................................................................................................................................................................4

Answer: 1
Brainstorming is a method, to stay motivated, productive and successful.
Brainstorming for the Procurement
Among various brainstorming methods, it is better to opt Group Ideation storming
method, as it helps to get many ideas from the group members (Boitnott, 2014).
The brainstorming question are listed below (Patel, 2016):
a) Research what is the current trend.
b) Tell the required needs in the video, so that the supplier can have a clear
persona of what we need. This will help to get the anticipated requirements.
c) Check the cost and budget.
d) Enquire delivering time.
e) Ensure conducting market research, before giving the order.
f) Identify the seller's capabilities in the market.
g) Ensure insurance contracts and bonds before purchase.
Potential Suppliers
The following are the potential video suppliers:
1) Revolution Productions
2) Animoto
3) Kizoa
Answer: 2
Service Contract
This agreement for Video creation service for Global Treps Company is made out as of
December, 2017 by and between;
First Party: Global Treps Company, The Buyer
And
Second Party: XYZ, Service provider
The agreement of the service between the two parties comprises the following terms and
conditions:
1

 The php platform must be used.
 The start date is November 28th, 2017 and the end date is December 10th, 2017.
 The video must be customizable for future needs.
 The quality of the deliverable must be met.
 The video must be creative and presentable.
Authority
The Second Party XYZ, Service provider is appointed for creating a video for the company's
website. The first part can change the date of the deliverable.
Additional Charges
The Second party is entitled for the other charges, only if the first party confirms the charges.
Failure of meeting the service requirements could cause disappointment, for the requested
service.
Reassign
The First party has the rights to reassign the service to the other service provider, when the work
is not satisfactory.
Answer: 3
The source selection Criteria for creating the videos is shown below.
2

To create the video for the website, it contains the following criteria like, management approach,
technical approach, sample videos, past performance and prices. These criteria weights 15%,
25%, 30%, 10% and 20%, respectively. The Global Treps team provides three proposals for
creating the videos. Each proposal contains the ratings and scores. To select the perfect source
criteria, the ratings for criteria are calculated. The total ratings of the three proposal are:
 Proposal - 1 19.2
 Proposal – 2 19.3
 Proposal – 3 20.8
So, the perfect source criterion for creating the video is proposal 3. Because, it has high
rating and score rate when compared with the other proposals.
Answer: 4
The potential clauses in the contract that can be added as listed below:
1) Creative video
2) Quality product
3) Satisfying response
4) On-time delivery
5) Documentation of the service.
Satisfaction of the above factors will ensure the satisfaction level.
If the requirements are not met, the service provider must refund the advance amount paid, and
the same service will be reassigned to other service provider.
3

References
Boitnott, J. (2014). 10 Longtime Brainstorming Techniques that Still Work. Inc.com. Retrieved
27 November 2017, from https://www.inc.com/john-boitnott/10-longtime-brainstorming-
techniques-that-still-work.html
Patel, A. (2016). How To Brainstorm Productively For Your Company Video. Revolution
Productions. Retrieved 27 November 2017, from
http://www.revolution-productions.com/brainstorm-productively-for-your-company-video/
4