Globex TAHS Project: Teamwork, Charter & Reflection Report

This report details the teamwork and reflection aspects of the Globex Training and Apprenticeship program for High School students (TAHS) project. It includes a team charter outlining team member skills, roles, responsibilities, communication methods, and team expectations. The report also covers project meetings, stakeholder communication strategies, and a personal reflection on the project management learning experience, emphasizing the importance of leadership, communication, and stakeholder management. The project aims to develop a computer-based system for Globex to manage student data and apprenticeship tracking, with Virtucon assisting in the development process.

Assignment-2
Coversheet: Please insert the details of student id, name, lecturer name
Part 1
1.1 Project name: Training and Apprenticeship program for High School
students (TAHS): Globex will be providing training to the high school students on
the subject of agricultural business. The computer based system that is to be
developed will help in storing the details of the student, apprentice tracking and the
skills requirements associated with the student.
1.2 Team details: In order to manage the team and to ensure that the project is
managed and lead in an efficient manner, a team has been developed. The details of
the team formed are represented in the following table.
First Name Last Name Mobile Email
Please Fill Please Fill Please Insert
the mobile
number
Please Insert
the Email
Please Fill Please Fill Please Insert
the mobile
number
Please Insert
the Email
Please Fill Please Fill Please Insert
the mobile
number
Please Insert
the Email
Please Fill Please Fill Please Insert
the mobile
number
Please Insert
the Email
Table 1: Representing the personal details of the team formed
1.3 Project description
The Training and Apprenticeship program for high School Student (TAHS) is undertaken by Globex.
The corporation Globex is to help the farmers increase their productivity and to significantly reduce
the time, effort and cost needed for production. Since the farm has over 30 years of experiences in
the field of agricultural business, any training provided by the corporation to the high school student
will act as a good addition to the their academic qualification. The additional experience that the
student will be gaining will help in better understanding of the agricultural business and will further
help the high school students in securing good job in future. The training program that has been
planned will help the students to gather different business skills that the students might be needed
in the different sectors. Prior to the training program, the course details along with the personal
details of the high school students would be collected. In order to efficiently store the details,
Globex is in need of a computer based system that will help in storing the data collected from the
students. Virtucon has been a long standing client of Globex and therefore, the project of developing
a computer based system has been given to Virtucon. Virtucon will be managing the development
of a computer based system free of charge. It is expected that the project will be delivered within
the set time frame.

1.4 Team charter
In order to ensure that the project team has required skills and knowledge for
implementation of a project, a team charter is prepared listing the skills and
knowledge of each member of the project team. The details about the skills, roles
and responsibilities, communications and the team expectations are represented in
the table below-
Skills & knowledge
inventory
Member 1: Please Fill This team member
possesses leadership
skills, communication
skills and skills for
efficient team
management. The
member has
knowledge about the
different project
management tools and
techniques that are
required efficient
management of a
project. Therefore, the
member can be a good
project manager.
Member 2: Please Fill This member has
efficient
communication and
negotiation skills that
can help the team in
implementation of the
software development
project. The team
member possess
knowledge of different
project methodologies
that can be used for
implementation of the
computer based
system.
Member 3: Please Fill The member has
efficient knowledge
about Java and other
programming
languages. The
member has efficient
coding skills that can
be used for coding the
computer based

system that is required
for TAHS project.
Member 4: Please Fill The member has skill
of development of
project plan,
appropriate project
scheduling and
preparation of budget
of a project. The
member has
knowledge about the
different tools and
techniques that are
needed for efficient
planning and
scheduling of the
project.
Roles and
Responsibilities
Member 1: Please Fill The member has been
provided with the
responsibility of
managing the team.
Since the member has
appropriate project
management
knowledge, it is
expected that the
member will be able to
perform the role of
project manager quite
efficiently.
Member 2: Please Fill The team member has
the responsibility of
resource management
and allocation of the
resources to the team
member. Thus, the
team member is
assigned with the role
of the resource
manager.
Member3: Please Fill The team member is
assigned with the role
of a coder. The team
member is therefore
responsible for
providing assistance to
the coding team of
Virtucon in ensuring
that the project is

completed according to
the specifications
provided by Globex.
Member4: Please Fill The team member is
given the role of a
project negotiator. This
member therefore has
the responsibility of
implementation of the
project in as much
affordable cost as
possible.
Team
communications
Week-5: Discussion
about the
specifications and need
of computer based
system
Time: 11 am
Location: Globex head
Office
Week-6: Finalizing the
Project Requirements
and development of
Project Plan
Time: 4 pm
Location: Virtucon
Office
Week-7: Development
of Schedule and
estimation of the
resource required in
the project.
Time: 11 am
Location: Virtucon
project site
Communication and sharing methods
The project team will be following a planned
communication method in order to ensure that
every details associated with the computer
based project are communicated to the team
members. In order to efficiently communicate
the project needs, different communication
vehicles such as telephonic conversation, email,
conference and face to face meetings will be
used. The communication will be documented in
a regular manner in order to communicate the
project status to the stakeholders of the project.
The major team meetings will be documented
according in form of both soft copy and hard
copy. Hardcopy consisting of meeting outcomes
will be retained till the completion of the project.
Team rules &
expectations
(previous experience
as team member ,
team values, code of
Member1: Please insert Previous Experience:
This member has a
good experience of
managing similar
software development
projects.

ethics, rules &
expectations)
Team Value: The
team member will
efficiently carry on the
responsibility assigned
with utmost sincerity
and honesty.
Code of Ethics: The
entire project team is
expected to maintain
honesty and integrity
in their work
performed.
Team Rules and
Expectations:
According to the rules
set by the project
team, the project team
members are expected
to report the project
status and the progress
of the project to the
different stakeholders
associated with the
development and
implementation of the
computer based
system. It is expected
that all the team
members will abide by
this rule and will
ensure appropriate
project reporting to the
stakeholders
associated with the
project
Member 2: Please
insert
Previous
Experience: This
team member although
does not has much
experience in the field
of project
management,
appropriate guidance
can assist the team
member in successful
project execution.

Team Value: The
members of the team
are expected to help
each other with their
knowledge of project
management so that
the development of the
computer based
system can be
successfully executed
with minimum effort.
Code of Ethics: The
team is expected to
work as a composite
team where each team
member should be
given an opportunity of
putting forward their
views regarding the
project.
Team Rules and
Expectations:
According to the rule of
the project team, a
single project plan will
be followed while
executing the project.
The project team that
is set up is expected to
follow the project plan
prepared while
assisting Virtucon in
development of the
computer based
system for record
keeping.
Member 3: Please
insert
Previous
Experience: This
member of the project
team has appropriate
coding experience that
can be used while
implementation of this
project.
Team Value: The

team members are
expected to ensure
timely resolution of the
disputes or conflicts
that might arise in the
project team.
Code of Ethics:
Safety of the
participants of this
project will be ensured
while implementation
of the project.
Team Rules and
Expectations:
According to the rule of
the team, it is
expected that the each
deliverable of the
project will be
delivered within the set
time.
Member 4: Please
insert
Previous
Experience: This
member has worked on
similar project in past
and therefore has a
positive experience of
implementation of a
project.
Team Value: The
team will ensure that
the project is being
implemented at a
minimum cost and with
a minimum delay.
Code of Ethics:
Transparency will be
maintained while
development and
execution of the
computer based
system software.
Team Rules and

Expectations:
According to the team
rule, it is expected that
Virtucon will be able to
deliver the project to
Globex within the set
project deadline.
Signatures Member 1: Please
insert the name of the
Member
Please Insert the
Signature of the
Member
Member 2: Please
insert the name of the
member
Please Insert the
Signature of the
Member
Member 3: Please
insert the name of the
Member
Please Insert the
Signature of the
Member
Member 4: Please
insert the name of the
member.
Please Insert the
Signature of the
Member
Part 2
In order to discuss the requirements and to plan the project that is to be
implemented, different meetings will be held, the details of the meeting and the
expected outcomes are represented in the table below-
Week-5 Organiser Scribe
Discussion about the
specifications and need
of computer based
system
Member 1: This
member will be
organising this meeting
Member 3: The
responsibility of
documenting the
meeting is given to this
member. Globex is
expected to provide
detailed specification in
this meeting
Week-6 Organiser Scribe
Finalizing the Project
Requirements and
development of Project
Plan
Member 2: This
member will be
organizing this meeting
Member 4: The
documentation
responsibility is given
to this member. The
meeting outcome is

expected to finalize the
requirements that are
needed to be followed
while implementation
of the project.
Week-7 Organiser Scribe
Development of
Schedule and
estimation of the
resource required in
the project.
Member 3: The
meeting will be
organized by this
member
Member 2: This
member will be in
charge of documenting
this meeting. The final
schedule is expected to
be discussed in this
meeting.

Part 3
The stakeholders and their mode of communication is represented in the table
below-
Stakehol
der
name
Informati
on to be
shared
Frequen
cy of
informati
on
exchang
e
Location
of
informati
on
exchang
e
Purpose of
communica
tion
Mechani
sm
Who what when Where Why How
Virtucon Project
Progress
Monthly Project
Site
In order to
communicat
e the project
progress to
the
stakeholders
Pdf and
doc
Globex Project
Needs
Weekly Virtucon
Project
Site
For
communicati
ng the
project
needs
Ppt and
hardcopy
Project
Team
Project
Status
Daily Project
Site
TO discuss
the project
issues
Doc
High
School
Committe
e
Project
specificati
ons
Once School
Committe
e Head
office
To discuss
the project
specification
s
Hardcopy

Part 4
4.1 Reflection
The project has been a great learning experience for me as I have understood the need and
importance of various project issues, project management tools and techniques that can help in
mitigation of the issues associated with the project. I have understood that in order to successfully
lead a project is essential for a project team to have basic knowledge about the various project
management tools, project management methodology and techniques associated with a project.
Apart from that, I have understood the importance of having appropriate leadership qualities. A
good project leader is expected to lead the team in an efficient manner so that the major
requirements of the project are fulfilled. A project manager is needed to possess a good
communication and negotiation skill. The project management experiences I had helped me in
understanding the leadership qualities is a project. I have understood the importance of appropriate
communication and management of the stakeholders of the project. Project manager further needs
to understand the importance of time management is project management. A project manager is
considered a vital resource of the project. I have understood that with efficient team management it
is possible to achieve project success. Along with the team management, it is essential to manage
the tasks and the activities associated with the project as well. This will ensure that the project is
delivered within the deadline set by the project owner.

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