Project Management Plan: Development of HRM System for Globoforce

This project management plan details the development of a human resource management (HRM) system for Globoforce, an HR consulting organization in Australia. The plan addresses the challenges of their current manual system, including data inconsistencies and security issues. It outlines the system capabilities, such as centralized employee databases and automated HR processes, and quantifies project approval factors through time estimations, cost breakdowns, and annual operating costs. A cost-benefit analysis highlights anticipated tangible benefits like reduced labor costs and intangible benefits such as improved client and staff satisfaction. The plan also performs risk and feasibility analyses, considering organizational, technological, resource, and schedule risks. Furthermore, it establishes the project environment, including information capture, work environment descriptions, and processes, concluding with a detailed work breakdown structure (WBS) and a Gantt chart for scheduling.

Running head: PROJECT MANAGEMENT
Development of human resource management system in Globoforce
Name of the Student
Name of the University
Author’s note

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PROJECT MANAGEMENT
Table of Contents
1. Problem identification............................................................................................................3
1.1 Problem description.........................................................................................................3
1.2 System capabilities...........................................................................................................3
1.3 Business benefits..............................................................................................................3
2. Quantifying project approval factors.....................................................................................4
2.1 Table with breakdown of estimated time for project completion....................................4
2.2 Table with the summary of costs for the project..............................................................7
2.3 Table estimating annual operating costs........................................................................10
2.4 Cost benefit analysis......................................................................................................10
2.4.1 Anticipated benefits................................................................................................10
2.4.2 Estimated annual benefits.......................................................................................11
3. Perform risk and feasibility analysis....................................................................................11
3.1 Determining organizational risks and feasibility...........................................................11
3.2 Evaluating technological risks and feasibility................................................................12
3.3 Assessing resource risk and feasibility..........................................................................12
3.4 Identification of schedule risks and feasibility...............................................................13
4. Establishing project environment.........................................................................................13
4.1 Table outlining information...........................................................................................13
4.2 Description of the work environment............................................................................14
4.3 Processes and procedures that are used..........................................................................14
5. Scheduling of work..............................................................................................................15
5.1 Work breakdown structure.............................................................................................15
5.2 Gantt chart......................................................................................................................17
Bibliography.............................................................................................................................18

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PROJECT MANAGEMENT
1. Problem identification
1.1 Problem description
The paper mainly reflects on the development of human resource management system
for the organization “Globoforce” which is one of the HR consulting organization of
Australia. Currently, the organization uses manual system in order to manage the operations
of the organization but faces number of challenges and issues including inconsistency in data
entry, time consumption, lack of security as well as high chances of data duplication. In order
to resolve the problems as well as challenges, the organization wants to develop human
resource management system.
1.2 System capabilities
The system capabilities of the human resource management system are mainly
elaborated below:
 The HRM system will be able to centralize the database of the employees of the
organization
 The new system will be helpful in managing the problems of HR department of the
organization in an automated way
 Helps in create HR reports for various departments of the organization
1.3 Business benefits
The benefits that are achieved by the organization due to the development of HRM
are generally elaborated below:
Flexibility: The new human resource management system helps in increasing the
flexibility of work with old applications.

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Automated processes: The HRM system will be helpful in automating the entire
processes of HR department in order to smoothen the entire work flow.
Easily scalable: It is found that the development of HRM system helps in matching
fast paced HR operations in a quite scalable way.
2. Quantifying factors for project approval
2.1 Table with breakdown of time estimation
It is found that the time which is generally needed for implementing the HRM within
the organization “Globoforce” is given in the table below:
WBS Task Name Duration Start Finish
0
Development of human resource
management system for Globoforce
organization, Australia
85 days
Mon 26-11-
18
Fri 22-03-19
1 Project initiation phase 12 days
Mon 26-11-
18
Tue 11-12-
18
1.1 Determining the business requirements 5 days
Mon 26-11-
18
Fri 30-11-18
1.2 Development of project plan 4 days
Mon 03-12-
18
Thu 06-12-
18
1.3 Testing project feasibility 3 days Fri 07-12-18
Tue 11-12-
18
1.4
Milestone 1: Initiation phase
completion
0 days
Tue 11-12-
18
Tue 11-12-
18
2 Project planning phase 25 days Wed 12-12- Tue 15-01-

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18 19
2.1 Project tasks scheduling 5 days
Wed 12-12-
18
Tue 18-12-
18
2.2 Estimation of project resources 3 days
Wed 19-12-
18
Fri 21-12-18
2.3 Resource allocation 6 days
Mon 24-12-
18
Mon 31-12-
18
2.4 Development of communication plan 7 days
Tue 01-01-
19
Wed 09-01-
19
2.5 Team allocation 4 days
Thu 10-01-
19
Tue 15-01-
19
2.6
Milestone 2: Completion of planning
phase
0 days
Wed 09-01-
19
Wed 09-01-
19
3 Project execution phase 48 days
Wed 16-01-
19
Fri 22-03-19
3.1 Deployment of project device 8 days
Wed 16-01-
19
Fri 25-01-19
3.2 Development of project prototype 8 days
Mon 28-01-
19
Wed 06-02-
19
3.3 Testing of accounting software 5 days
Mon 28-01-
19
Fri 01-02-19
3.4
Database development for accounts
department
7 days
Thu 07-02-
19
Fri 15-02-19
3.5 Database connection with the device 8 days Mon 04-02- Wed 13-02-

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19 19
3.6 Time testing device response 7 days
Mon 18-02-
19
Tue 26-02-
19
3.7 Testing of database system 7 days
Thu 21-02-
19
Fri 01-03-19
3.8 Real time data transfer testing 5 days
Thu 14-02-
19
Wed 20-02-
19
3.9 Adding features with HR department 7 days
Wed 27-02-
19
Thu 07-03-
19
3.10 Software testing 8 days
Wed 13-03-
19
Fri 22-03-19
3.11 Connectivity testing 7 days
Mon 04-03-
19
Tue 12-03-
19
3.12
Milestone 3: Completion of execution
phase
0 days
Thu 07-03-
19
Thu 07-03-
19
4 Closing Phase 5 days
Wed 13-03-
19
Tue 19-03-
19
4.1 Sign off from the stakeholders 3 days
Wed 13-03-
19
Fri 15-03-19
4.2 Review of entire project 2 days
Mon 18-03-
19
Tue 19-03-
19
4.3
Milestone 4: Completion of closure
phase
0 days Fri 15-03-19 Fri 15-03-19

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2.2 Table with the summary of costs for the project
The budget that is generally assumed to be required for developing the HRM for the
organization “Globoforce” is given in the table below:.
WBS Task Name Duration Resource Names Cost
0
Development of human
resource management
system for Globoforce
organization, Australia
85 days $49,960.00
1 Project initiation phase 12 days $2,760.00
1.1
Determining the business
requirements
5 days Project Manager $1,200.00
1.2
Development of project
plan
4 days Project Manager $960.00
1.3 Testing project feasibility 3 days
System Analyst, System
Designer
$600.00
1.4
Milestone 1: Initiation
phase completion
0 days $0.00
2 Project planning phase 25 days $5,720.00
2.1 Project tasks scheduling 5 days Project Scheduler $800.00
2.2
Estimation of project
resources
3 days Financial Manager $480.00
2.3 Resource allocation 6 days Team Leaders, Volunteers $1,440.00
2.4
Development of
communication plan
7 days
Project Manager, Team
Leaders
$2,520.00

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2.5 Team allocation 4 days Team Leaders $480.00
2.6
Milestone 2:
Completion of planning
phase
0 days $0.00
3 Project execution phase 48 days $40,120.00
3.1
Deployment of project
device
8 days Financial Manager $1,280.00
3.2
Development of project
prototype
8 days Project Manager $1,920.00
3.3
Testing of accounting
software
5 days System Designer $400.00
3.4
Database development
for accounts department
7 days
Business Consultant,
System Analyst, Hardware
[1]
$5,400.00
3.5
Database connection with
the device
8 days
Project Manager, Software
[1]
$6,920.00
3.6
Time testing device
response
7 days
Project Manager, System
analyst, System Designer
$3,080.00
3.7
Testing of database
system
7 days
Risk Manager, System
analyst, System Designer,
Additional cost [1]
$6,520.00
3.8
Real time data transfer
testing
5 days
Risk Manager, System
analyst, System Designer,
Team Leaders
$2,400.00

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3.9
Adding features with HR
department
7 days
Project Manager, Project
Scheduler, Risk Manager,
System Analyst, System
Designer, Team Leaders
$6,160.00
3.10 Software testing 8 days
Financial Manager, Risk
Manager, System Analyst
$3,520.00
3.11 Connectivity testing 7 days
Risk Manager, System
Analyst, System Designer
$2,520.00
3.12
Milestone 3:
Completion of execution
phase
0 days $0.00
4 Closing Phase 5 days $1,360.00
4.1
Sign off from the
stakeholders
3 days Project Manager $720.00
4.2 Review of entire project 2 days
Business Consultant,
Project Manager
$640.00
4.3
Milestone 4:
Completion of closure
phase
0 days $0.00
2.3 Table estimating annual operating costs
The table that is given below reflects on the annual cost that is needed for operating
the HRM system.
Recurring expenses Amount

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PROJECT MANAGEMENT
Server for the HRM system $7,000
License $5,000
Domain $4,000
Training $4,000
Total Costs $20,000
2.4 Cost benefit analysis
2.4.1 Anticipated benefits
The anticipated benefits are generally categorized into tangible benefits as well as
intangible benefits which are generally elaborated below:
Tangible benefits: The tangible benefits of the project are elaborated below:
 Reduced cost of labour: It is found that with the development of HRM
system, the labour cost that is required for managing the organizational
resources reduces.
 Increased benefits: It is found that the time with the human resource
management system, the work of the organization is properly managed which
helps in enhancing the yearly revenue of the organization, Globoforce.
Intangible benefits: The non-tangible benefits of the project are generally illustrated
below:
 Improved feedback from the clients: With the human resource management
system, the clients of the organization will get proper and timely help from the
organization.
 Improved satisfaction among the staffs: The staffs of the organization will get
happy with the new system as they do not need to face any type of issues related
to their salary or any other queries due to the development of HRM system.

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2.4.2 Estimated annual benefits
The table which is provided below reflects on the annual benefits that are assumed
from the development of human resource management system.
Benefit or cost saving Amount
Reduction in the labour cost $45,000
Reduction cost in management $40,000
Enhanced benefit $50,000
Total $135,000
3. Perform risk and feasibility analysis
3.1 Determining organizational risks and feasibility
The organization Globoforce manages the human resource department of the
organization with the help of the manual system. However, in order to resolve the problems
as well as issues that are associated with the manual paper-based system, the organization is
developing human resource management system. In spite of the advantages, there are some
organizational issues that the few systems will face. The organizational risks are mainly
elaborated below:
Not familiar with the new system: It is found that the as the employees of the
organization are not familiar with the new system therefore they will face issues in operating
the new HRM system which can rise number of operational issues and challenges.
Fear of losing employment: It is found that the development of HRM system
generally affects the working time of the employees and therefore feel fear in losing
employment and therefore they create issues and wants to avoid the development of the HRM
system.

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3.2 Evaluating technological risks and feasibility
The technological risks and challenges that are related with the new system are
generally elaborated below:
Improper testing: Due to improper testing, number of technological challenges as
well as issues can occur which further can impact the working of the new system.
Not compatible with the existing system: It is found that the existing server of the
organization generally runs on the Centos OS and thus the new system will not be compatible
with the new servers.
3.3 Assessing resource risk and feasibility
It is found that the resource management generally plays a great role in managing the
project successfully. It is found that if the organization does not have sufficient resources
then it will create number of risks as well as challenges in the project. Some of the challenges
are elaborated below:
Improper skills and experience: It is found that due to improper skills and
experience, it become quite difficult to develop the human resource management system
within the expected budget and time.
IT managers are not available at necessary time of the project: The IT managers
are not available all the time and whenever necessary, their unavailability can cause delay
within the entire project.
3.4 Identification of schedule risks and feasibility
The development of schedule for the development of human resource management
system can generally create number of challenges and risks. It is found that if the schedule of
the project is not managed effectively then it will be quite problematic to finish the project
activities within the assumed time and budget. In order to resolve this issue, it is quite