Restaurant Event Plan: Golf Tournament Dinner in Ontario, FBMP201

This project presents a comprehensive restaurant event plan designed for a golf tournament dinner in Ontario, catering to 45 guests. The plan begins with an overview, followed by a comparative analysis of three restaurant locations: Sixty Thirty Nine, Bistro54 Italiano, and Mrs. Mitchell's Restaurant, ultimately selecting Mrs. Mitchell's due to its advantages. A medieval theme is chosen, with detailed decoration planning including specific items, colors, and materials. The food and beverage service includes food stations with Italian, Indian, and Brazilian cuisines, and a price of $550 per person. Entertainment and A/V requirements are specified, along with a floor plan, rental quotes, and considerations for the time of year. A preliminary budget is provided, including expenses, income, and a profit and loss statement, alongside graphical representations. The report concludes with a bibliography of the sources used.

Running head: PROJECT MANAGEMENT
Event planning and management
Name of the student
Name of the university
Author Note:

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PROJECT MANAGEMENT
Table of Contents
Introduction......................................................................................................................................5
Overview of the planning............................................................................................................5
Locational Planning.........................................................................................................................5
Name............................................................................................................................................5
Location.......................................................................................................................................6
Concept........................................................................................................................................6
Brief Description.........................................................................................................................6
Advantages and Disadvantages...................................................................................................7
Theme Planning...............................................................................................................................8
Detailed Theme of the Event.......................................................................................................8
Reason for Choice of this particular theme.................................................................................8
Decoration Planning........................................................................................................................8
Specific Items required for the event...........................................................................................8
Color, Dimensions, material, product name................................................................................8
Food and Beverage Service.............................................................................................................9
Food Stations...............................................................................................................................9
Family Style.................................................................................................................................9
Silver Service...............................................................................................................................9

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PROJECT MANAGEMENT
Plated Service..............................................................................................................................9
Cocktail Style...............................................................................................................................9
Style of Food and Cost..................................................................................................................10
Italian, Indian and Brazilian......................................................................................................10
Appetizers or 10 Courses...........................................................................................................10
Price per Person.........................................................................................................................10
Entertainment &A/V......................................................................................................................10
Audio.........................................................................................................................................10
Video..........................................................................................................................................10
Lightning....................................................................................................................................11
Projector Screens.......................................................................................................................11
Microphones..............................................................................................................................11
Floor plan.......................................................................................................................................11
Table’s w/seating.......................................................................................................................11
Room Layout.............................................................................................................................11
Rental Quotes.................................................................................................................................12
Linens........................................................................................................................................12
Chairs.........................................................................................................................................12
Centerpieces...............................................................................................................................12
Time of Year & Other....................................................................................................................12

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Season ability & Weather Conditions........................................................................................12
Preliminary Budget........................................................................................................................13
All estimated costs for the above items.....................................................................................13
Table No 1: Expenses Budget of the Event...............................................................................14
Table No 2: Income Budget of the Event..................................................................................15
Table No 3: Profit & Loss Statement of the Event....................................................................15
Figure No 1: Graph Showing the Actual Profit and Loss..........................................................16
Bibliography..................................................................................................................................17

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PROJECT MANAGEMENT
Introduction
The following report is based on an event management planning for a dinner to be
organized in a restaurant during a Golf Tournament in Ontario, Canada. The dinner event will be
involving an organized and effective planning in a stepwise manner to ensure success. The
overview provided in the next part of the assignment will be crucial to get a brief yet detailed
view on the assignment.
Overview of the planning
As discussed earlier, the report will be concentrating on the different processes and
elements that will be needed to successfully complete a dinner event in a restaurant for a golf
tournament. The report consists of the different elements like geographical location, the planning
based on the locations, planning of the themes, financial planning, decorations, the foods to be
served and many more as such. The overview part of the report provides the basis for throwing a
light into the contents of the study.
Locational Planning
Name
The main consideration for planning the dinner event has been the selection of three
different restaurants in Ontario in order to critically analyze them, discuss the foods and the
quality of services, analyze the environment of the eatery and finally analyze the advantages and
disadvantages of the restaurant to select the best restaurant for arranging the dinner event for the
golf tournament to be organized in River Edge Golf Club of Ontario. The names of the
restaurants selected for the following events are as follows;

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a. Sixty Thirty Nine
b. Bistro54 Italiano
c. Mrs. Mitchell’s Restaurant
Location
All of the restaurants are located in Ontario with each of them located in different
addresses. These are as follows;
a. Sixty Thirty Nine- 639 Peel Street, Woodstock Ontario (Phone No- 519 536 9602)
b. Bistro54 Italiano- 54 Foster Street, Perth, ON, K7H 1S1 (Downtown Perth)
c. Mrs. Mitchell’s Restaurant- Violet Hill, Highway 89 between Shelburne and Alliston,
887395 Mono Mulmur Townline, Mulmur, Ontario, Canada, L9V 2W1
Concept
Being a dinner event, the event management team has decided to provide the participants
of the dinner the best experience that can make them feel that they are in a club. The event has
been designed with a smooth and charming music and arrangement have been made for couples
and other young people to have a gala time in the restaurant.
Brief Description
As said earlier, there will be arrangements for a dance floor with music and unlimited
drinks for the selected 45 participants. There will be variety of food starting from Indian,
Brazilian and Italian. The selection will be totally based on the people who are invited to
participate in the dinner event. Each of the restaurants has its own style. While Mrs. Mitchell’s
restaurant has an upscale restaurant atmosphere where fine dining is offered by means of a casual
elegance. On the other hand the other two restaurants especially Sixty Thirty Nine serve its

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customers delicious Canadian Cuisine. Lastly Bistro 54 Italiano, as the name suggests specializes
in Italian food.
Advantages and Disadvantages
The advantages and disadvantages of the three different restaurants are provided in the
table below;
Sixty Thirty Nine Bistro 54 Italiano Mrs. Mitchell’s
restaurant
ADVANTAGES
 Local Cuisine
 Food derived
from local farm
produce
 Large space of
Dining
 Hand Made
products
 Great Italian
Cuisine
 Casual Dining
 Fine Dining
experience
 Arrangement of
weeding and
other medium
sized events
 Dinner concerts
available
DISADVANTAGES
 35 seats
available
 Absence of
variation
 Absence of any
other special
cuisine
 Small floor
place
 Medium sized
sitting
arrangement
The analysis of the advantages and disadvantages of the three restaurants clearly shows
the competitive advantage for Mrs. Mitchell’s Restaurant and thus it will be chosen to organize
the event.

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Theme Planning
Detailed Theme of the Event
The event has been themed medieval by the event manager. The plan of the manager is to
take the participants back to the age of the kings and the queens, and the knights that can help to
enjoy the gala dinner in a great style. Medieval decoration will involve the different arms, coats,
prop armaments from the special period which will be depicted accordingly.
Reason for Choice of this particular theme
The choice for the particular theme is mainly because the event management team has
completed a survey before the golf tournament. The data for the survey that was collected mostly
from the participants of the gala dinner event of the Golf tournament showed their liking towards
a medieval themed event.
Decoration Planning
Specific Items required for the event
The decoration has to be based on the medieval style and thus different sample items like
swords, medieval suits, medieval coats and other items. Apart from this the waiters will have to
wear medieval style dresses. The restaurant will be decorated with flowers and different lights.

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Color, Dimensions, material, product name
The colorful flowers of red, yellow green, blue can be used to decorate the gates and the
tables. The special lights will create a mesmerizing atmosphere within the restaurant. Blue and
green can be used effectively in this event.
Food and Beverage Service
Food Stations
The food stations in the event will include snacks like pizza, Indian snacks and some
Brazilian delicacies as starters while dinner will again include different Indian, Brazilian and
Italian dishes.
Family Style
The family style service will be kept available because most of the people will be glued
to their seats as they will enjoy the music and other cultural events that will be organized during
the event.
Silver Service
The snacks at the start of the event will only be provided to the invitees through silver
service food style. The event management team has restricted silver service during dinners to
avoid collusion as such a service will leave a little space in the restaurant to operate.
Plated Service
Plated service is unavailable in the current event.

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Cocktail Style
The guests will have to collect their drinks from the cocktail counter arranged for them in
a particular side of the restaurant.
Style of Food and Cost
Italian, Indian and Brazilian
All the three different styles of food will be available in the event. The dominance of
these three different styles is mainly due to the large number of Italian, Indian and Brazilian
Nationals among the invitees.
Appetizers or 10 Courses
1. Italian- Pizza, Pasta
2. Indian- Spiced chicken, Roasted chicken, Bread, Snacks, Indian Style Rice, Chili Chicken
3. Brazilian- Pao de Queijo, Feijoada, Brazilian Style Rice, Brigadeiro Ice Cream
Price per Person
The price per person is $550. On payment of this sum, the participants will be able to
enjoy unlimited drinks and food in the event.

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Entertainment &A/V
Audio
The audio video presentation of the event consists of the inclusion of the musical boxes,
other musical instruments and most importantly the arrangement of a Dolby digital sound
system.
Video
A video recording professional and his team of experts will be in charge of making video
of the total event.
Lightning
The lightning will be provided by a local company. Lightning will include both outside
and inside lightning.
Projector Screens
The presence of live show by different artists does not needs a projector screen.
Microphones
4 different microphones will be arranged for the event.
Floor plan
Table’s w/seating
The availability of less space in Mrs. Mitchell’s restaurant is a problem for the event
organizers. Therefore the management has to ensure the utilization of the least possible space in
an organized and scientific manner. There will be round table seating arrangement, with each

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table holding around 5 persons. Therefore 9 tables will be required in total to arrange the seating
of the invitees.
Room Layout
The square shaped room of the restaurant and the scientific seating arrangement makes
the layout of the room the best in class to complete the golf dinner event in a successful manner.
Rental Quotes
Linens
Wooden architecture with old fashioned furnitures adores the restaurant.
Chairs
Pure wooden chairs and tables with a medicated pillow attached to each chair.
Centerpieces
An exclusive fireplace present in the restaurant will remind one of the olden days.
Time of Year & Other
Season ability & Weather Conditions
Summer is the best time for the arrangement of the dinner as most of the golf
tournaments take place in the summer time.