A Comprehensive Report on Govdept's Enterprise Architecture and IT

This report provides a comprehensive analysis of Govdept's enterprise architecture, focusing on the ineffectiveness of its IT department and its impact on the company's growth and performance. The report outlines a roadmap for improvement, including an analysis of the current IT systems, the development of technology reference models, and the implementation of a business capability model. Key roles of improved IT, such as better communication, data management, and increased flexibility, are discussed. The report also details the key artifacts delivered by external consultants, including technology reference models, business capability models, roadmaps, landscape diagrams, and solution designs. The business capability model is chosen as the preferred operating model. The role of standards and landscape in implementing Govdept’s EA are also discussed. The report explores various initiatives important for GovDept's EA, such as understanding stakeholder needs, defining the EA team structure, and using innovative technology. Different subtype visions for effective EA implementation are also presented. The report emphasizes the importance of aligning IT infrastructure with organizational objectives to gain a competitive advantage. The report is a valuable resource for understanding and improving enterprise architecture within organizations.

ENTERPRISE
ARCHITECTURE
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TABLE OF CONTENT
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
1 Comprehensive Roadmap.........................................................................................................3
2 Key role....................................................................................................................................4
3 Key EA artifacts.......................................................................................................................4
4 Taxonomy of documentations..................................................................................................5
5 Operating model.......................................................................................................................6
6 Role of standard and landscape in implementation of Govdept’s EA......................................6
7 Types of initiatives important for GovDept’ EA......................................................................7
8 EA Artifacts that will deliver in GovDept’s EA’.....................................................................7
9 Subtype vision in EA Artifact implementation........................................................................8
CONCLUSION................................................................................................................................8
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INTRODUCTION
Enterprise architecture helps in effective implementation of strategies by organising IT
infrastructure and organisational standardise with company objectives. Therefore enterprise
architecture helps in identifying various strategies that firm can use to achieve its current and
future objectives in order to gain competitive advantages. This report is about an case study of
enterprise architecture that explains ineffectiveness of IT department that impact on growth and
performance of company. Thus, Govdept has decided to take appropriate measures to improve its
IT department for growth and success of company.
MAIN BODY
1 Comprehensive Roadmap
The organisation GovDept needs to work on some of the aspect critically where they need to
develop a specific roadmap where the Technological development and improvement of
enterprise structure will be the key projects that need to be undertaken (Chorafas, 2016). The
road map for both these activities can be developed in following manner:
The current status of the existing IT system and enterprise structure can be identified. This can
be done by the analysis of al the systems that have been implemented, the capacities of such
implemented systems and the practices that are being adopted in the organisation. On evaluation
of the current systems it can be identified that redundancy is the key failure in both IT systems
and Enterprise structure at GovDept. This will take approximately 6 months.
Next stage in the improvement is the actual roadmap where the different projects will be
undertaken for improving IT and this can be done by categorising separate capabilities or
resources for different tasks (Dang and Pekkola, 2017). For instance, the IT professionals that
have been hired in the organisation but are redundant can be employed on this project and rather
than the differentiated attitude, the collective betterment of organisation can be sought. For EA
as well, the experts that have been hired can be closely observed and they can be asked to
explain in detail what activities are the performing i.e. how are they planning to improve existing
EA. This will help in implementing correct actions in future as well and will require an estimated
1 to 1.5 years.
The third stage is the one which is the target stage i.e. the stage at which GovDept should be
after the entire planning is implemented for both the projects. This is also the evaluation stage
where it is verified that whether the targeted state is achieved or not. This is done in 5– 6 months.
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2 Key role
If the Information Technology is successfully improvised in GovDept, then the key role that it
will play is:
Better Communication: While developing new enterprise architecture, it is necessary to keep in
mind the fact that communications challenges are clear and precise between different
departments of the structure (Safari, Faraji and Majidian, 2016). This ca be achieved by
implementing more clear and transparent IT systems in GovDept. This will also help in reducing
the redundancy of the organisation and its productivity.
Data Management: This is the best aspect of implementing robust IT systems for GovDept as
these will play a key role in ensuring that the entire data of the company is stored safely and
other important aspects such as management information systems etc. can also be taken into
consideration.
IT Architecture: Implementation of an architecture system that is extremely robust and updated
with the latest technology is an additional factor in developing a competent Enterprise
Architecture (Niemi and Pekkola, 2017).
Increased Flexibility: Implementation of robust IT systems also helps in increasing the
collaboration between different departments and the flexibility in the decision making. This can
quicken the overall process of decision making and implement the EA in a better manner.
Improved Blueprints: Use of technological assistance leads to creation and development of
better blueprints of the proposed EA for GovDept thus improving the vision and expectations
and also simplifies the entire procedure.
3 Key EA artifacts
By the activities being undertaken by external consultants, the key artifacts delivered by them
will be:
Technology reference models: The consultants will be analysing the best manner in which IT
can be integrated with all the departments in GovDept and this is the very purpose of technology
reference model (Shanks and et.al., 2018). In this artifact, the technological requirement sin the
entire infrastructure is ascertained.
Business Capability Models: All the strategies and business structure of the company is mapped
here so that the capability of the existing systems that are being used can be ascertained. This
will also be delivered as they developing current state and the targeted state of business
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capabilities.
Roadmaps: Roadmaps are the strategies or planned structures that will be used in order to gain
maximum return by a thoroughly planned IT investment. This is the major goal of external so
this will be delivered.
Landscape Diagrams: Through this artifact, all the connections, linkage and interaction of the
entire systems presented or developed (Hinkelmann and et.al., 2016). There are certain hilgh
level connections as well within the systems. This will also be achieved by GovDept through
these external teams.
Solution Designs: This is the key artifact and the purpose for which external have been brought.
They will devise an appropriate solution for the GovDept Company.
4 Taxonomy of documentations
Taxonomy signifies the manner in which all the artifacts interact and this can be prepared in
following manner:
Rules Structures Changes
Business
Focused
Business Capability
Models
Identified Artifacts:
Different business
capability, value
generation models and
architectures
Typical Purpose:
Alignment of IT
infrastructure with
objectives
Expected Benefits:
Increased effectiveness
of IT systems
Roadmaps
Identified Artifacts: Idea
development, outlines,
document summaries,
solutions
Typical Purpose: Helps
in ascertaining the
process for EA
implementation
Expected Benefits: Will
increase IT effectiveness
IT Focused Technology Reference
models
Identified Artifacts: IT
Landscapes
Identified Artifacts:
platform architectures,
Designs
Identified Artifacts:
Detailed blueprints,
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models, technology,
patterns
Typical Purpose:
Improve the technical
integration and
consistency
Expected Benefits:
Increase productivity and
reduce costs
roadmaps, portfolios for
application and
integration
Typical Purpose:
Manages lifecycle of IT
improvement and EA
development
Expected Benefits:
Flexibility increases and
improves
solution specification
Typical Purpose: Helps
in implementation of IT
projects better
Expected Benefits:
Increase in the quality of
solution developed for
better EA
5 Operating model
Out of the two prominent models i.e. Zachman Framework and Business Capability Model, the
business capability model will be used for GovDept. This model has been selected because it has
been developed on the basis of real life experiences from the industry and therefore follows
bottom up approach (Lapalme and et.al., 2016). It is extremely practical and does not get
affected commercially. Additionally, it analyses the entire system before developing a blueprint
or solution thus developing an integrated model that will help in addressing all the issues that are
prevalent in GovDept.
6 Role of standard and landscape in implementation of Govdept’s EA
Standard and landscape helps in effective implementation of Govdept’s EA by describing
the step that needs to be taken by describing set standard of company. Standard helps in effective
formulation of policies and procedure that need to be followed for effective implementation of
enterprise architecture and achievement of goals. It helps in distribution of various roles and
responsibilities that need to be performed by IT department so that Govdept goals can be
achieved (Rurua, Eshuis and Razavian, 2019). It also helps in ethical operation of business and
IT department to meet need and demand of customers and helps in growth and success of
company. Standard helps in maintaining definite organisational structure and effective
performance of all departments for predetermined goals. Govdept can monitor and evaluate
performance of IT department through standard set by organisation and take various steps to
improve IT so that it can gain competitive advantages. It also helps in maintaining quality of
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performance of employees that are working in IT department for organisational goals. Landscape
of IT department also play important role in implementation of enterprise architecture as it helps
in building strong interpersonal relationship among employees. At the same time good working
environment and innovative design of landscape motivate employees to improve their
performance so that company mission and vision can be achieved.
7 Types of initiatives important for GovDept’ EA
Various initiatives that can be taken by Govdept EA for achievement of company
objective and goals are understand need and requirement of interested and participative
stakeholder of company. For effective implementation of enterprise architecture structure of
team member of EA has to be clearly defined so that there is no confusion between employees
regarding activities to be performed (Ding and et.al., 2019,). Size of EA team has to appropriate
defined as per number of products and services, revenue generated by firm and profitability.
Govt dept has to improve its technology and bring innovation by using talent factors that helps in
bring leadership talent and effective design of IT system. Another initiative that can be taken by
GovDept EA is to use operating model that helps in interconnection with stakeholders and
employees within firm by use of innovative technology. Appropriate standard and rules helps in
effective operation of various function and roles and responsibilities of each employee.
Therefore various initiatives taken by company help in achievement of goals and effective
implementation of enterprise architecture.
8 EA Artifacts that will deliver in GovDept’s EA’
Enterprise architecture artifacts are documents that provide information about company
from point of view of various stakeholders in decision making and implementation of IT system.
EA Artifact of Govdept has to considered quality of product and services while giving priority
from the point of view of customers. It also has to considered innovative technology in EA
Artifacts while delivering services to customers in order to satisfy their needs (van Steenbergen,
Slot and Versendaal, 2018.). EA artifact of Govdept also has to consider factors that can reduce
cost of products and services from point of view of investors. Effective quality management and
innovative technology are delivered in EA artificat in order to maximise shareholder fund and
increase their profit margin. Visions of govdept is delivered in enterprise architecture artifacts so
that goals of company can be achieved. Standard set by director of company also considered in
EA artefact delivery so that standard quality can be maintained and various function can be
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performed smoothly and effectively. Outline is also delivered in EA artifacts that focus on
business changes and provide high level description for particular it project. Landscape is
another consideration for effective structure of technology and achievement of organisational
goals.
9 Subtype vision in EA Artifact implementation
Various subtype vision for effective implementation of enterprise architecture in
Govdept are improvement in technology and use of innovative techniques in order to meet needs
and demand of customers. Another subtype vision of Govdept is to develop strong relationship
with business and IT leaders so that they can be easily coordinated to work for achievement of
company objectives (Da Silva and et.al., 2017). It subtype vision is to increase its market share
and improve brand image by continuous innovating technologies. It subtype vision is to renovate
its organisational structure or landscape so that activities of various individual can be easily
coordinated as per goals and objective of firm. It subtype vision is to improve its brand image by
bring various changes and motivating employees to work in an coordinate manner (Kitsios and
Kamariotou 2019.). At last subtype vision of EA Artifact is to meet needs and demand of all
stakeholder of company such as customers, investors, shareholder, director, supplier for
achievement of goals. It has planned to increase its quality and reduce wastage by using
innovative technology and avoiding obstacle technology in use to satisfy need of stakeholders.
Therefore all such subvision of Artificat helps in achievement of goals by improving structure
and information technology.
CONCLUSION
From the above report it can be concluded that enterprise architecture help in analysis of
enterprise design, structure and IT implementation in firm. This report helps to know about
various roles that information technology play in growth and development of firm. It also
explains those 5 key artificats that are delivered within 2-3 month and various operating model
that are used by Govdept. It can also be concluded from above report that standard and landscape
plays an important role in implemnetatiobn of govdept enterprise architecture.
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REFERENCES
Books and journals
Rurua, N., Eshuis, R. and Razavian, M., 2019. Representing Variability in Enterprise
Architecture. Business & Information Systems Engineering, 61(2), pp.215-227.
Kitsios, F. and Kamariotou, M., 2019. Business strategy modelling based on enterprise
architecture: a state of the art review. Business Process Management Journal.
van Steenbergen, M., Slot, R. and Versendaal, J., 2018. The Enterprise Architecture Value
Framework.
Lapalme, J., and et.al., 2016. Exploring the future of enterprise architecture: A Zachman
perspective. Computers in Industry. 79. pp.103-113.
Hinkelmann, K., and et.al., 2016. A new paradigm for the continuous alignment of business and
IT: Combining enterprise architecture modelling and enterprise ontology. Computers in
Industry. 79. pp.77-86.
Shanks, G., and et.al., 2018. Achieving benefits with enterprise architecture. The Journal of
Strategic Information Systems. 27(2). pp.139-156.
Niemi, E. and Pekkola, S., 2017. Using enterprise architecture artefacts in an
organisation. Enterprise Information Systems. 11(3). pp.313-338.
Safari, H., Faraji, Z. and Majidian, S., 2016. Identifying and evaluating enterprise architecture
risks using FMEA and fuzzy VIKOR. Journal of Intelligent Manufacturing. 27(2).
pp.475-486.
Dang, D.D. and Pekkola, S., 2017. Systematic Literature Review on Enterprise Architecture in
the Public Sector. Electronic Journal of e-Government. 15(2).
Chorafas, D.N., 2016. Enterprise architecture and new generation information systems. CRC
Press.
Da Silva and et.al., 2017, October. A Viewpoint for Analyzing Enterprise Architecture
Evolution. In 2017 IEEE 21st International Enterprise Distributed Object Computing
Conference (EDOC) (pp. 20-29). IEEE.
Ding, B and et.al., 2019, April. ArchiMate Customization and Architecture Repository
Management Practices: for a Technology-Intensive Enterprise. In Journal of Physics:
Conference Series (Vol. 1187, No. 4, p. 042049). IOP Publishing.
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