Project Management Plan: Grand Finale 2019 at LSBM

This project plan details the organization of a one-day charity fundraising event, "Grand Finale 2019", for the London School of Business and Management (LSBM). The project aims to raise at least £2,019 through a party with a DJ and photographer. The plan includes a comprehensive project overview with scope, assumptions, constraints, and organization details. It outlines project cost management with resource and costing analyses, and a project cost baseline. Time management is addressed through a project schedule, Gantt chart, and network diagram. The plan also incorporates communication and risk management strategies, including risk identification, analysis, and a risk matrix. The project is structured with clear roles, responsibilities, and a responsibility assignment matrix (RACI). The plan covers initiation, planning, execution, and closure phases, detailing activities, dependencies, and durations. The goal is to provide a structured approach to successfully manage the project, ensuring it meets its objectives within the specified budget and timeframe.

Running head: PROJECT MANAGEMENT
Organizing an event for London School of Business and Management
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
Section 1: Project Overview............................................................................................................2
1.1 Project description.............................................................................................................2
1.2 Project scope.....................................................................................................................3
1.3 Assumptions......................................................................................................................3
1.4 Constraints........................................................................................................................3
1.5 Project organization..........................................................................................................4
1.6 Estimated cost/budget of the project.................................................................................4
1.7 Project risks and concerns.................................................................................................5
1.8 Project work-breakdown structure....................................................................................5
Section 2: Project organization........................................................................................................6
2.1 Project team and organization...............................................................................................6
2.2 Roles and responsibilities......................................................................................................6
2.3 External stakeholders.............................................................................................................8
2.4 Responsibility Assignment matrix.........................................................................................8
Section 3: Project activities and schedule......................................................................................12
3.1 Project activity/Time/Dependency......................................................................................12
3.2 Project schedule of deliverables..........................................................................................16
3.3 Project Gantt chart...............................................................................................................17
3.4 Project network diagram......................................................................................................18
Section 4: Project cost management..............................................................................................18
4.1 Resource analysis.................................................................................................................18
4.2 Costing analysis...................................................................................................................19
4.3 Project cost baseline............................................................................................................21
Section 5: Communication management plan...............................................................................22
5.1 Communication management approaches...........................................................................22
Section 6: Risk management.........................................................................................................23
6.1 Risk identification................................................................................................................23
6.1.1 Risk analysis.....................................................................................................................23
6.1.2 Project risk matrix.............................................................................................................24
Bibliography..................................................................................................................................26

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Section 1: Project Overview
1.1 Project description
Project background/purpose/aim
The paper mainly reflects on an event that was mainly organized by the London School
of Business and management in order to celebrate the end of the academic year with a `one-day
charity fundraising event. It is found that the event will take place in May 2019. The main aim of
the project is to raise at least £2,019 from the fundraising event. The entire event is a party with
professional DJ and photographer.
Project Objectives
The objectives of the project are listed below:
 To organize an event for celebrating the academic year in the London School of
Business and management
 To organize an event with one day of charity fundraising event
 To raise at least £2,019 from the fundraising event
Project Rationale
The organization “London School of Business and Management” involves in celebrating
the academic year with one day of fund raising event within the organization. It is found that the
event that was organized by the organization will be held in May 2019 with the main of raising
£2,019 amount of money. As a project manager, it is quite necessary to complete the entire work
of the project within the expected time as well as budget by accomplishing the goals and
objectives of the project.

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PROJECT MANAGEMENT
1.2 Project scope
Scope of the project includes:
 Organizing an event for celebrating the London school of Business and management
 To undertake marketing as well as selling of different types of tickets
 Selection of proper venue for organizing the event
 Managing food and drink facility
 Arranging the facilities of entertainment
1.3 Assumptions
The assumptions that are generally made within the entire project are generally
elaborated below:
 It is assumed that the project that was undertaken will generally raise at least £2,019
from the fundraising event.
 The project manager makes an assumption and according to which the event will take
place on May 2019.
 The resources that are assigned within the project will be enough for completing the
entire project successfully within the expected time and budget.
1.4 Constraints
The constraints or limiting factors which generally helps in restricting the options of the team
regarding the planning, budgeting, scheduling as well as management of the project are generally
listed below:
Budget: If the project is unable to raise at least £2,019 from the fundraising event then it is
quite difficult for the project team to achieve the aims and objectives of the project.

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PROJECT MANAGEMENT
Schedule: If the event will not be undertaken in May 2019 then the completion date of the
project will get extended which further helps in rising the financial budget of the project.
Scope: If scope creep occurs within the project then it can cause number of issues and
challenges in completing the entire project within the expected budget and time.
1.5 Project organization
The key members of the project team who are generally involved within the project from
the initiating phase to the project closure phase are generally listed below:
 Project planner
 Project manager
 Event planner
 Organizer
 Electrical engineer
 Catering team
 Team members
 Decorators
1.6 Estimated cost/budget of the project
The estimated cost/budget of the project including the anticipated ongoing cost is generally
provided in the table below:
Items Cost
Human resource cost £1724
Material cost (Posters x400) £ 300
Cost of the venue £200

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PROJECT MANAGEMENT
Additional cost (Vegetable sushi plater 33
pcs x10.5 platers+ Canapé selection large box
60 pcs)
£200
Total cost £2424
1.7 Project risks and concerns
The possible risks as well as concerns that are mainly related with the completion of the
project are generally listed below:
 Schedule slippage
 Lack of budget
 Improper management
 Improper arrangement of food
1.8 Project work-breakdown structure
The work breakdown structure for the project is generally provided below:
Grand Finale 2019
Initiation phase
Development of
business case
Undertaking
feasiability analysis
Estabilishing project
charter
Appointing team
members
Milestone 1:
Completion of
initiation phase
Planning phase
Development of
project plan
Development of
resource plan
Development of
financial plan
Development of
quality plan
Development of risk
management plan
Milestone 2:
Completion of
plaanning phase
Execution phase
Marketing and selling
ticket
Posters
Leaflets
Social media
Ticket selling
Venue
Finding venue
Hiring venue
Decorating venue
Volunteers waiters
Food and drinks Buy party food
Halal
Vegetarian
Buy alcohol
Buy soft drinks
Entertainment
Hiring DJ
Hiring photographer
Finding host
presenter
Fund raising event
Milestone 3:
Completion of
execution phase
Closure phase
Post project review
Stakeholder sign off
Milestone 4:
Completion of
closure phase
Figure 1: Work breakdown Structure

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(Source: Created by Author)
Section 2: Project organization
2.1 Project team and organization
The external and internal stakeholders who are mainly associated with the project are
generally reflected with the help of the figure that is given below:
Figure 2: Project organization
(Source: Created by Author)
2.2 Roles and responsibilities
The roles and responsibilities of the project team members are generally elaborated in the
table below:
Roles Responsibilities
Project manager The project manager is the person who takes
the entire responsibility of successfully
initiating, planning, monitoring as well as

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PROJECT MANAGEMENT
designing of the project.
Project planner Project planner are the individuals who
maintains project schedules and keep the
entire project resources on track for providing
update on project.
Financial manager The financial managers are the individuals
who generally engages in financial reporting,
direct investment related activities as well as
development of proper strategies for
managing budget.
Hr. manager The human resource managers are the people
who generally helps in maintaining as well as
enhancing the human resources in planning,
implementing as well as properly evaluating
the relations of the employees.
Designer The designer are mainly responsible of
developing proper design for the entire event.
Marketing and sales manager The marketing and sales manager are the
persons that engages in managing the
marketing as well as selling of tickets for the
entire event.
Event planner Event planner are the person who engages in
planning the entire fundraising event.

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Organizer The organizer generally arranges the event
for raising funds.
Electrical engineer Electrical engineer are the individuals who
takes the entire responsibility of managing the
entertainment.
Catering team The catering team arranges food and alcohol
facility for the entire event.
Decorators The decorators are the person who takes the
responsibility of decorating the venue for the
event.
2.3 External stakeholders
The external stakeholders and the level of interest that is associated with the project is
generally reflected in the table below:
External stakeholders Interest
Suppliers Medium
Event organizer High
Event planner High
Project sponsors High
2.4 Responsibility Assignment matrix
The responsibility assignment also known as responsibility accountability matrix is one
of the key component that helps in completing the entire project successfully. In RACI matrix,
R=Responsibility,

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A=Accountability,
C =Consulted and
I = Informed.
Team
members
Project
manage
r
Project
planner
s
Financi
al
manage
r
Hr.
manage
r
Designe
r
Event
planne
r
Caterin
g team
Decorator
s
Developm
ent of
business
case
I R, A C
Undertaki
ng
feasibility
analysis
I C R, A
Establishi
ng project
charter
I R, A C
Appointin
g team
members
I C R,A
Developm
ent of
I R, A C

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PROJECT MANAGEMENT
project plan
Developm
ent of
resource
plan
I C R,A
Developm
ent of
financial
plan
I C R, A
Developm
ent of
quality plan
I C R,A
Developm
ent of risk
managemen
t plan
I R, A C
Ticket
selling
I C R, A
Finding
venue
I C R,A
Decorati
ng venue
I C R,A
Food
and drinks
I C R,A
Buy I C R,A

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PROJECT MANAGEMENT
alcohol
Buy soft
drinks
I C R,A
Hiring
DJ
C I R,A
Hiring
photograph
er
I C R,A
Finding
host
presenter
I C R,A
Fund
raising
event
C R,A I
Post
project
review
I R, A C I
Stakehold
er sign off
I R, A C I
Section 3: Project activities and schedule
3.1 Project activity/Time/Dependency
The schedule table which is given below mainly showcases the activities, predecessor as
well as on the duration of the project.