Grant Proposal: Budget and Personnel for Homeless Shelter

This document presents a grant proposal for a homeless shelter, detailing the budget and personnel required. The proposal includes a comprehensive budget justification, outlining the costs for personnel, including an executive director, project director, HR manager, healthcare doctor, receptionist, superintendent, cooks, and helpers, along with their respective FTEs, monthly salaries, and annual costs. The operational budget covers expenses such as internet, telephone, travel, rent, repairs, and miscellaneous costs. The document explains the difference between line-item and program budgets and calculates the total FTEs needed for the project. The budget is broken down into personnel and operational costs, with a detailed explanation of each expense. The proposal provides a clear understanding of the financial requirements and allocation of resources for the shelter project.

Running head: GRANT PROPOSAL
GRANT PROPOSAL
Name of the Student
Name of the University
Author Note

1
GRANT PROPOSAL
Table of Contents
Budget justification:...................................................................................................................3
Personnel budget:...................................................................................................................3
Operational budget:................................................................................................................4
Difference between a Line-item Budget and a Program Budget...............................................4
Number of FTE required:...........................................................................................................4

2
GRANT PROPOSAL
Line budget:
The human being
Project “shelter for homeless” timeline
Fiscal year 12/7/2018 to 11/25/2019
Personnel FET Monthly Range
(FET)
Monthly Yearly
Executive director 0.1 $ 7000- $ 10000 700 $8400
Project director 1 4000- 5000 4000 48000
HR manager 1 4000- 5000 4000 48000
Doctor for
healthcare
0.5 3000- 4000 3000 18000
Receptionist 0.5 2000- 3000 2000 12000
Superintendent
(Warden)
0.5 2000- 3000 2000 12000
Cooks 0.5 1000- 2000 1000 6000
helper 0.5 1000- 2000 1000 6000
Subtotal personnel $158,400
Benefits @ 23% 36432
Total personnel $194,832
Operational
expenses
Internet and
Telephone
$400 4800
Travelling expenses 800 9600

3
GRANT PROPOSAL
Rent for rooms 1200 14400
Repairs and
maintenance cost
800 9600
Miscellaneous 300 3600
Mileage at 0.575
(GSA rate )
Subtotal operating
Subtotal project
budget
Indirect at 10% total
budget
Grand total
Budget justification:
Personnel budget:
 Executive director will spend 0.1 FTE and will be paid $700 per month as per the contact
which accounts for (700 *12) $8400 per year.
 Project director will spend 1 FTE with a monthly salary of 4000 dollar which accounts for
48000 (4000 *12) dollar a year.
 HR manager will spend 1 FTE with a monthly salary of 4000 dollar which accounts for 48000
(4000 *12) dollar a year.
 Doctor for healthcare will spend 0.5 FTE with a monthly salary of 3000 dollar which
accounts for 18000 (3000 *6) dollar a year

4
GRANT PROPOSAL
 Receptionist will spend 0.5 FTE with a monthly salary of 2000 dollar which accounts for
12000 (2000 *6) dollar a year
 Superintendent (Warden) will spend 0.5 FTE with a monthly salary of 2000 dollar which
accounts for 12000 (2000 *6) dollar a year
 Cooks will spend 0.5 FTE with a monthly salary of 1000 dollar which accounts for 6000
(1000 *6) dollar a year
 Helper will spend 0.5 FTE with a monthly salary of 1000 dollar which accounts for 6000
(1000 *6) dollar a year
Operational budget:
 Internet and Telephone cost accounts for 4800 per year with monthly rate of $400
 Travelling expenses cost accounts for 9600 per year with monthly rate of $800
 Rent for rooms cost accounts for 144,00 per year with monthly rate of $1200
 Repairs and maintenance cost accounts for 9600 per year with monthly rate of $800
 Miscellaneous cost accounts for 3600 per year with monthly rate of $300
Difference between a Line-item Budget and a Program Budget
 In line item budget statements related to financial activities are classified according to the cost
centers and departments
 In Program Budget, budget is prepared in reference to the funding levels approved in the
program
Number of FTE required:
The appendix A has helped to calculate the number of required FTE for the project. It has
helped to know that what FTE means, how it should be considered for the project and how to relate
that with the number of the FTE required for the project.
It has helped to calculate and assign different FTE according to the roles and responsibility for the
project.
 Executive director spend 0.1 FTE which means 10 hours per week and 520 hours per year.
 Project director will spend 1 FTE which means 40 hours per week and 1664 hours per year.
 HR manager will spend 1 FTE which means 40 hours per week and 1664 hours per year
 Doctor for healthcare will spend 0.5 FTE which means 20 hours per week and 1040 hours
per year
 Receptionist will spend 0.5 FTE which means 20 hours per week and 1040 hours per year
 Superintendent (Warden) will spend 0.5 FTE which means 20 hours per week and 1040 hours
per year
So total hours per year = (520+1664+1664+1040+1040+1040) = 6968
So number of FTE required= 6968/ (8 hours a day x 5 days a week x 52 weeks a year) =
(6968/2080) = 3.35 FTE