Event Planning and Management Report: Greater Local Council Community

This report presents a comprehensive event plan designed to unify the community of Greater Local Council, addressing the recent amalgamation of smaller councils and the resulting negativity. The event, an entertainment, art, and cultural celebration, will feature food, music, films, and comedy, aiming to bring families with primary school-aged children and various stakeholders, including human rights organizations and the local government, together. The chosen venue is the sports fields, offering ample space and amenities. Scheduled for December, the event's theme emphasizes peaceful coexistence with white shirts for attendees. The report outlines a detailed timeline, budget, and risk assessment, including considerations for weather and security. With a budget of $30,000, the event aims to create a positive community spirit, promote ethical considerations, and foster understanding among residents, making it a valuable initiative for the council.

Running head: EVENT PLANNING
Implementation of an event Planning and Management
Name
Institution
Author’s Note

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Introduction
Uniting all members of the community appears to be one of the most fundamental things
that are geared towards taking it to the next level where people can be able to express quite a
number of ethical considerations among themselves (Birkmann et al. 2016). As a result, this
report is therefore focused towards implementing various aspects of entertainment, art together
with various aspects of cultural events that aims towards unifying the entire community thereby
creating some positive related conditions across all the members (Zachos et al., 2016). On the
other hand, the event will be held under various conditions and circumstances to ensure that
conditions related to discrimination are eradicated as much as possible.
What type of event will it be?
In order to make sure that all the targeted individuals are brought together according to
all the requirements, the type of event that will be adequately implemented will majorly involve
an entertainment, art and cultural event where different types of wines and foods will be prepared
(Zhang & Grossmann, 2016). Moreover, a wide variety of music, films and even comedy will
also be taken into consideration as one of the major aspects of unifying all the community
members.
Where the event should be held
The venue of each and every event normally becomes and essential factor towards the success of
the entire event and at the same time, it is capable of determining the level at which the targeted
audience are comfortable. Since this report targets to bring together all the community members
by uniting them as a whole, there is the need to choose a suitable and reliable place within the
boundaries of greater local council. Due to this, there will therefore be the need to make good

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use of the sports fields as the venues where the entire event is to be held. Reason being this is an
area that is full of quite a number of amenity blocks together with quite a number of wide open
spaces that can easily accommodate a large population without any difficulties (Yago & Alcover,
2016).
When the event will be held
The timing for the event is also another essential factor that will determine the rate at
which all the targeted personalities will be united by coming together as one family (Damodaram
et al., 2010). Due to this, the timing should be carried out when nearly all the targeted
personalities are around and can be able to attend the event with a lot of ease. It is therefore
appropriate and reliable to carry out the event in the month of December when most people are
normally in their Christmas holiday thus making it much easier for them to find time to attend
the event and be able to feel the entire experience (Sikka, Rao & Rao, 2016). On the other hand,
this is the time when most schools are closed and therefore, families are likely to attend the
events together and be able to positively gain from it.
Who will be targeted by the event?
It will be able to target different types of families most so the ones who are known to be
having school going children at primary level. On the other hand, the whole event also targets
quite a number of stakeholders which majorly includes various organizations that champion for
human rights together with the entire government at large. Finally, as far as the relevant parties
are concerned, the mayor for the entire regions holds a distinct position as one of the major
targeted party who is supposed to encounter the experience of the whole event.

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Why the event is being conducted.
Firstly, the entire event adequately event aims towards unifying the whole city and creating quite
a number of positive outcomes for the entire local community. On the other hand, another key
success factor that is likely to show that the event is successful is when the initial concept will be
able to showcase the entire city and at the same time be able to build a positive sense of the
whole community.
Theme for the event
The event theme in terms of style will consist of white shirts for all the targeted
audience thus this will give a clear picture of peaceful coexistence among themselves (Müller,
2015). On the other hand, the set and décor will also consist of quite a number of things with the
major ones consisting of round tables with chairs that will be used to unite various personalities
as one family thus making them to share different types of foods and drinks within the round
tables.

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Timeline
The following are some of the major milestones that the whole event will have to attain in order
to make sure that the targeted outcomes are met within the stipulated time frame;
Time
taken
Types of milestones
1 week Appropriate communication- This involves the communication of various issues
associated with the event
2 week Decision making- selection of various personalities including vendors
4 weeks Designing- Involves the implementation of various types of designs in relation to the

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event
3 weeks Resource implementation
Risks and considerations
One of the major risks is the risk of climatic conditions that is likely to interfere with the
event, this major include heavy rains (Bloom & Menefee, 2015). Moreover, among the major
consideration within the event will be a tight security to ensure that the life of each and every
personality is well taken care of. On the other hand, there will also be ethical considerations that
will make sure that will make sure everything is carried out according to the rules and
regulations.
Budget
Event Budget
Looking for various resources $5,000
Planning $5,000
Food and drinks $10,000
Entertainment $10,000
Conclusion
This is likely to be one of the most important events that will be valued by various targeted
groups due to its capability of bringing people together and making sure that high standards of
ethical considerations are well taken into account. At the same time, it is geared towards making

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sure that the entire society is capable of moving forward to greater levels where they can easily
understand one another and carry out various issues as one family.

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References
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planning: emerging research issues. Journal of Extreme Events, 3(04), 1650017.
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Productivity & Management Review, 223-230.
Damodaram, C., Giacomoni, M. H., Prakash Khedun, C., Holmes, H., Ryan, A., Saour, W., &
Zechman, E. M. (2010). Simulation of Combined Best Management Practices and Low
Impact Development for Sustainable Stormwater Management 1. JAWRA Journal of the
American Water Resources Association, 46(5), 907-918.
Müller, M. (2015). The mega-event syndrome: Why so much goes wrong in mega-event
planning and what to do about it. Journal of the American Planning Association, 81(1),
6-17.
Sikka, A., Rao, B., & Rao, V. (2016). Agricultural disaster management and contingency
planning to meet the challenges of extreme weather events. Mausam, 67(1), 155-168.
Yago, M., & Alcover, S. (2016). Selecting statistical procedures for quality control planning
based on risk management. Clinical chemistry, 62(7), 959-965.
Zachos, L., Swann, C., Altinakar, M., McGrath, M., & Thomas, D. (2016). Flood vulnerability
indices and emergency management planning in the Yazoo Basin, Mississippi.
International journal of disaster risk reduction, 18, 89-99.

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Zhang, Q., & Grossmann, I. (2016). Planning and scheduling for industrial demand side
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