Enhancing Communication Skills in Group Discussions Analysis

This report examines the development of effective communication skills within group discussions, focusing on key elements like language proficiency, report structuring, email communication, and editing/proofreading techniques. It identifies strengths such as language skills and report structure, while pinpointing weaknesses in email writing and editing/proofreading. The analysis draws evidence from a provided reading list to support these findings. Recommendations are provided to address the identified weaknesses, including strategies for improving email clarity and developing meticulous proofreading habits. The ultimate goal is to enhance overall communication effectiveness in group settings, fostering improved confidence and collaborative capabilities among individuals. Desklib provides access to more solved assignments and past papers for students.

Communication Skills

Table of Contents
EXECUTIVE SUMMARY.............................................................................................................3
INTRODUCTION...........................................................................................................................4
Findings............................................................................................................................................4
Identification and explanation of communication factors......................................................4
Identification and interpretation of evidence..........................................................................5
Recommendation....................................................................................................................7
CONCLUSION................................................................................................................................7
REFERENCES................................................................................................................................9

EXECUTIVE SUMMARY
This report is about the development of effective communication skills in group
discussions by using the trends and types of communication. The skills that need to be developed
for effective group communication skills include Language, Report Structure, Email
communication and Editing & Proof reading. From the given reading list, the skills are to be
identified and improved for effective communication. The report will also cover the
recommendations on how to improve the weak skills from the evidence list for effective
communication.

INTRODUCTION
Communication skills refer to the ability to read, write and listen carefully and
understand clearly the information being conveyed through texts or speeches etc. Some people
take them skills for granted and some put their extra efforts in enhancing their skills to be a
fluent speaker as well as reader for effective communication. Learning communication skills
does not only help in understanding the information but also helps in developing the confidence
to speak up in the large audience, in the class and while giving presentation in the university or
institution. Students need to develop connectivity network in the college to enhance their
communication skills. They are required to interact with the teachers , students and other
individuals to speak fluently. The following report will cover the identification and explanation
of communication factors such as email, paraphrasing etc. It will also cover the identification and
interpretation and importance of evidence from the given reading list.
Findings
Identification and explanation of communication factors
Types and trends of Communication Skills
 Language : It refers to the way of interacting and acting as a good human being. It is the
fundamental factor in making the communication effective and in conveying the thoughts
and information to another person. It helps in better exchange of information among
group discussions in the class that helps in successful execution of projects and
assignments.
 Editing and Proofreading : It is considered as the final step in reading by identifying
the mistakes done while preparing any assignment or report. It helps the individual in
finding the errors such as grammatical mistakes , spelling or punctuation mistakes by
rereading the content. Proofreading assists in making the content error free and
conveying the correct information through written communication.
 Email writing : It means communicating through electronic mails. Email communication
helps in exchanging the information among groups that facilitates better execution of
group projects. It is a convenient, cheap as well as mostly used type or trend of
communication that facilitates effective and efficient communication among all group
members.

 Report structure : Reports are documents prepared to record and convey the
information to the reader. It should be well structured to provide convenience while
reading through clear understanding of the decoded texts to make interpretation of the
reader easy. The report should contain proper and appropriate data, conclusion and
recommendations to make the communication or convey of information in clear and
understandable manner.
Identification and interpretation of evidence
Strengths
 Language : From the reading list, language is identified and evidenced as strength in the
group communication skills as it is the most fundamental skill to use while
communicating and conveying the information. It provides the very basis for
communication. Language is a method of communication that provides a traditional and
structured way of conveying the thoughts. This method of communication focuses on
grammatical aspects by considering two elements i.e. active voice or passive voice. It
provides people to access the information in efficient manner. It is a proper method that
tells whether the actions are taken in active or passive voice (How to Improve Your
Communication Skills, 2022). But active voice is considered as more appropriate for
effective communication as it provides direct communication as compared to passive
voice that avoids direct communication. As of me, from the evidence of given reading
list, I have developed better language skills for effective communication in group
communication. It is evidenced from the given reading list that the language factor is a
strong part in defective communication. so. In group communication skills, it is
considered as the strength for effective communication in class forum as well.
 Report Structure : It consists of literature review , methods used in preparing report, the
discussions and evaluation of the research. It is considered as a strength in group
communication skills as it provides structured and formal way of communicating the
information. It provides easy understanding of the of the report to the group members.
The components of report include introduction, tasks or description of the topic,
recommendations and conclusions (Report Writing Skills : Definition and Examples,
2022). The report should be prepared in an understandable manner to make interpretation
of the reader easier. The report structure provide the written mode of conveying the

information to the reader in a formal and structured way to make the communication
effective. So, in group communication skills , it is identified as strength. According to the
evidence from reading list, I have developed Report structure way of communicating in a
formal way for class discussions, it will facilitate me in the class forum in group
discussions. So, from the evidenced reading list, I consider my language and report
structure to be my strengths for effective communication. It basically involve presenting
the information for reports or presentation for detailed understanding of the topic that
includes highlights of the report.
Weaknesses
 Email Writing : It refers to sending, receiving, accessing, storing or composing the
messages or mails through electronic communication system. From the given reading list
and communication skills, email writing is identified as one of the key weaknesses in
group communication skills. In email communication, the aim of the email should be
clear in the initial texts such as a “Good Morning ” message sent by the individual to the
group members. Email communication is used for communicating with professors and
other group members for discussing about the assignments , reports or presentations. It
depends on the purpose of sending emails as the messages differ according to their
formality, intended audience and desired results (Effective Email Communication, 2022).
Email communication is also used to send a similar message to all the group members as
an intimation or formal announcement. But as of me, I am not able to develop effective
email communication for group discussion. And thus email communication is identified
as a weakness from the given reading list. In group communication skills, it has not
contributed to efficient communication with professors and other individuals. Thus, it is
identified as a weakness from the interpretation of evidence.
 Editing and Proofreading : Proofreading is the final stage of editing process. Editing
involves correcting the errors or mistakes of the document or content. After the report or
document gets prepared, it is the time to proofread the document to find the mistakes
such as grammatical or spelling errors, punctuation or wrong formation of sentence etc. It
provides satisfaction to the conveyor by getting the overview of its content to be
communicated to the reader (Editing and Proofreading , 2022). A proofreader looks for
the textual or numerical inconsistencies in the document or content. It requires a careful

check of the entire document to ensure accuracy to make it error-free. Before sharing the
document fro convey of information, it is imperative to check it by careful proofreading.
This approach has not been adopted by the group members. They have not developed the
skills of proofreading that eventually leads to the disrupted or inconvenient reading.
Thus, editing and proofreading is identified as an another weakness in group
communication skills. So, it is evidenced from the given reading list that editing and
proof reading is a weakness in this case that does not allow efficient interpretation of the
document.
Recommendation
From the above discussion about the weaknesses of effective communication, it has been
recommended to the students or individuals to improve the weaknesses of ineffective email
communication and editing & proofreading. For improving email communication , it is
recommended to not over communicate via email as it can create disturbance for other members
of group. The messages in email should be clear and brief to make them understandable.
Individuals must make good use of effective lines for a disciplined mail. They should use correct
email accounts and be specific while writing the email messages.
For improving editing and proofreading skills for effective communication, it is
recommended to develop the habit of reading for improving spellings, grammar and
punctuations. Individuals should develop organizational and time management skills to meet the
deadline. They should pay proper attention to the titles , headings and lists to make the document
error free. It is recommended to double check the prepositions for creating convenience reading
for the reader by presenting the document as effective source of conveying written information.
So, for group communication skills, individuals need to improve the above skills for the purpose
of efficient communication.
CONCLUSION
From the above discussion, it has been concluded that communication skills need to be
developed for increasing the confidence and morale of the individuals while communicating with
the teachers or other individuals. There are various methods to develop verbal as well as written
communication, formal as well as informal communication such as Language for verbal and
written communication , report structure for formal communication, email communication etc. to

support group communication skills. Individuals need to identify their strengths and improve
their weak communication skills.

REFERENCES
Books and Journals
How to Improve Your Communication Skills, 2022 [online] available through
<https://www.nu.edu/resources/how-to-improve-communication-skills-in-english/>
Report Writing Skills : Definition and Examples, 2022 [online] available through
<https://www.indeed.com/career-advice/career-development/report-writing-skills>
Effective Email Communication, 2022 [online] available through
<https://writingcenter.unc.edu/tips-and-tools/effective-e-mail-communication/>
Editing and Proofreading , 2022 [online] available through <https://writingcenter.unc.edu/tips-
and-tools/editing-and-proofreading/>