Evaluation and Reflection Report: Handicrafts Fair at GSM London

This report presents a student's reflective analysis of their experience managing a week-long art and handicrafts fair hosted by GSM London. The report details the event's context, the student's role in project management, including work breakdown structure and budget allocation. It highlights the application of project management techniques and Gibbs' Model of Reflection to evaluate the event's successes and shortcomings. The student reflects on the significance of the event in gaining practical business management experience and identifies areas for improvement in future projects. The report concludes with an action plan for future endeavors, emphasizing the importance of teamwork and effective budget management. The student also explores alternative reflective models, comparing their suitability to Gibbs' Model for this specific learning experience.

Running Head: EVALUATION AND REFLECTION
Task 1a - Reflection on a One Week Event
Name of the Student
Name of the University

1EVALUATION AND REFLECTION
Table of Contents
Introduction......................................................................................................................................2
Description of the Event..................................................................................................................2
Significance of the Event (Personal Reflection)..............................................................................2
Technique / Model Used..................................................................................................................3
Reason for Occurrence of the Event and Reflection on the Event..................................................9
Choice of Different Model / Technique.........................................................................................11
Effectiveness of Learning through Reflection...............................................................................11
Conclusion.....................................................................................................................................12
References......................................................................................................................................13

2EVALUATION AND REFLECTION
Introduction
During my course in this university, I have encountered a large number of events and
incidents that help me grow and enhance my problem solving skills. Furthermore, I also learned
to apply suitable models and techniques in order to address various requirements and manage
events as per the requirements.
This report is mainly a reflective journal that involves the description of an event that I
was involved in and the techniques and models that I used during the occurrence of the event.
Description of the Event
The particular event that I have chosen for discussion in this report is a week-long art and
handicrafts fair hosted by GSM London in the event ground. In this event managed by the
students of GSM, various art and handicrafts items created by the rural people of various parts of
Europe including UK were brought for exhibition and selling. The entire event was managed by
the students who took active role in the execution of the event including setting up the event
ground, preparing various stalls, inviting participants from various parts of Europe, managing
event costs and others (Kumashiro 2015). While the event was hosted to promote rural handicraft
and art, it was also a part of our learning module to gain firsthand experience of managing the
event and learn the application of various models and tools related to business and project
management.

3EVALUATION AND REFLECTION
Significance of the Event (Personal Reflection)
The event was very much significant for me to gain firsthand experience in business
management by managing the business and project management aspects of the event.
Furthermore, I was also required to apply some reflective models in order to understand exactly
what I learned from managing the event. Hence, I considered this event as one of major sources
of my learning that will further help me develop in my academic as well as my future
professional career.
Technique / Model Used
While this event was hosted, I was assigned for the project management part of the event
with specific emphasis on the business aspect of the event (including budget calculation, budget
allocation and others). Hence, during the event, I deployed project management techniques to
develop an accurate plan for the event.
As a requirement of the project, I developed the following work breakdown and allocated
resources to determine the project budget.
WBS Task Name Duration Start Finish Resource Names Cost
0
Hosting a One
Week
Handicrafts
Fair
69.25
days
Mon
9/3/18
Thu
12/6/18
$51,750.00
1 Discussion
Regarding
11 days Mon Mon $4,400.00

4EVALUATION AND REFLECTION
Event 9/3/18 9/17/18
1.1
Meeting with
the Professors
1 day
Mon
9/3/18
Mon
9/3/18
Business Manager and
Planner (My Position),
Event Manager
$400.00
1.2
Receive
instructions
regarding the
proposed
handicrafts fair
1 day
Tue
9/4/18
Tue
9/4/18
Business Manager and
Planner (My Position),
Event Manager
$400.00
1.3
Prepare an
Event
Management
Proposal
5 days
Wed
9/5/18
Tue
9/11/18
Business Manager and
Planner (My Position),
Event Manager
$2,000.00
1.4
Submit the
Proposal
2 days
Wed
9/12/18
Thu
9/13/18
Business Manager and
Planner (My
Position),Event Manager
$800.00
1.5
Approval of
the Proposal
2 days
Fri
9/14/18
Mon
9/17/18
Business Manager and
Planner (My Position),
Event Manager
$800.00
2 Event 27 days Tue Wed $19,500.00

5EVALUATION AND REFLECTION
Planning 9/18/18 10/24/18
2.1
Create Event
Management
Team
2 days
Tue
9/18/18
Wed
9/19/18
Event Supervisor $400.00
2.2
Allocate
Duties to the
Members of the
Event Team
1 day
Thu
9/20/18
Thu
9/20/18
Event Supervisor $200.00
2.3
Start
Planning for the
Event
1 day
Fri
9/21/18
Fri
9/21/18
Business Manager and
Planner (My Position)
$200.00
2.4
Prepare
Event Charter
2 days
Mon
9/24/18
Tue
9/25/18
Business Manager and
Planner (My Position),
Event Manager
$800.00
2.5
Develop the
Schedule for the
Event
1 day
Wed
9/26/18
Wed
9/26/18
Business Manager and
Planner (My Position),
Event Manager
$400.00
2.6 Determine
the Net
Expenditure and
Budget for the
2 days Thu
9/27/18
Fri
9/28/18
Business Manager and
Planner (My Position),
Event Manager
$800.00

6EVALUATION AND REFLECTION
Event
2.7
Send
Invitations to the
Handicraft
Makers across
Europe
5 days
Mon
10/1/18
Fri
10/5/18
Business Manager and
Planner (My Position),
Event Manager
$2,000.00
2.8
Procure
Budget from the
University
3 days
Mon
10/8/18
Wed
10/10/18
Business Manager and
Planner (My Position),
Event Manager
$1,200.00
2.9
Set Up Event
Ground
10 days
Thu
10/11/18
Wed
10/24/18
Total Material
Resources[1], Volunteers
$13,500.00
3 Event Initiate 12 days
Thu
10/25/18
Fri
11/9/18
$15,800.00
3.1
Welcome the
Guests
1.5 days
Thu
10/25/18
Fri
10/26/18
Event Manager, Volunteers $2,100.00
3.2
Provide
Accommodations
to the Guests
0.5 days
Fri
10/26/18
Fri
10/26/18
Event Manager, Volunteers $700.00
3.3 Collect
Specimens from
1 day Mon Mon Event Manager, Volunteers $1,400.00

7EVALUATION AND REFLECTION
the Makers 10/29/18 10/29/18
3.4
Arrange the
Specimens in
different stalls of
the Event
2 days
Tue
10/30/18
Wed
10/31/18
Event Manager, Volunteers $2,800.00
3.5
Mark the
Specimens for
Sale or Display
Only
1 day
Thu
11/1/18
Thu
11/1/18
Event Manager, Volunteers $1,400.00
3.6
Set Up the
Stalls
3 days
Fri
11/2/18
Tue
11/6/18
Event Manager, Volunteers $4,200.00
3.7
Add
Amenities
2 days
Wed
11/7/18
Thu
11/8/18
Event Manager, Volunteers $2,800.00
3.8
Proceed to
the Event
1 day
Fri
11/9/18
Fri
11/9/18
Event Manager, Event
Supervisor
$400.00
4
Event (One
Week)
5.25 days
Mon
11/12/18
Sun
11/18/18
$8,250.00
4.1 Event Day 1 0.75 days
Mon
11/12/18
Mon
11/12/18
Volunteers $900.00
4.2 Event Day 2 0.5 days Tue Tue Volunteers $600.00

8EVALUATION AND REFLECTION
11/13/18 11/13/18
4.3 Event Day 3 1.13 days
Wed
11/14/18
Wed
11/14/18
Volunteers $1,350.00
4.4 Event Day 4 1.13 days
Thu
11/15/18
Thu
11/15/18
Volunteers $1,350.00
4.5 Event Day 5 1.13 days
Fri
11/16/18
Fri
11/16/18
Volunteers $1,350.00
4.6 Event Day 6 1.13 days
Sat
11/17/18
Sat
11/17/18
Volunteers $1,350.00
4.7 Event Day 7 1.13 days
Sun
11/18/18
Sun
11/18/18
Volunteers $1,350.00
5
Closing and
Reflection
14 days
Mon
11/19/18
Thu
12/6/18
$3,800.00
5.1
Review the
Event
3 days
Mon
11/19/18
Wed
11/21/18
Event Supervisor $600.00
5.2
Apply
Models to
Reflect on Event
5 days
Thu
11/22/18
Wed
11/28/18
Business Manager and
Planner (My Position),
Event Manager
$2,000.00
5.3 Prepare 5 days Thu Wed Business Manager and $1,000.00

9EVALUATION AND REFLECTION
Document on the
Event
11/29/18 12/5/18 Planner (My Position)
5.4
Submit
Document for
Grading
1 day
Thu
12/6/18
Thu
12/6/18
Business Manager and
Planner (My Position)
$200.00
Reason for Occurrence of the Event and Reflection on the Event
The event was hosted by the university as a part of cultural as well as academic
development of the students. While the students were exposed to the various arts and handicrafts
around Europe, there were also provided with the opportunity to handle the event and gain
management experience. When I first learnt about the event, I was excited to receive the
planning and management responsibility for the event and immediately started enquiring about
the requirements of my duties in the event.
After the event was over, in order to reflect on the event, I used Gibbs’ Model of
Reflection that enabled me to analyze the lessons I gained from the project. I applied the model
as explained below (Gould and Taylor 2017).
Description – The event was for hosting a one week long handicraft fair in which art and
handicrafts specimens from all over Europe were to be displayed and sold.
Feelings – I was excited about the event as I was eager to gain practical experience
regarding the management of the business aspect of the events.

10EVALUATION AND REFLECTION
Evaluation – The good part of the experience was that I was able to work with my
teammates and completed all the duties successfully. The bad part of the experience was that I
made some mistakes regarding budget management and allocation as it was my first time
involvement in such a scale of event.
Analysis – From the event, I learned that team work is essential in any significant scale
venture that requires the involvement of a large number of people. Furthermore, I learned some
important techniques for handling and managing budget for a particular project.
Figure 1: Gibbs’ Model of Reflection
(Source: Baldwin 2016, pp.25)
Conclusion – Although I ultimately completed the event successfully, there were some
errors and problems that I faced during the same. Hence, I will not consider this project as
entirely successful but will definitely use the valuable experience in future projects.

11EVALUATION AND REFLECTION
Action Plan – For future projects, I will use my valuable lessons I gained from this
project and will try to avoid any major errors that I faced this time.
Choice of Different Model / Technique
Although I used Gibbs’ Model for reflection, there are other models that can be used to
reflect on a particular event. For instance, there are Kolb’s Model, NC Reflection Model,
Schön’s Model and others (Marsick and Watkins 2015). All these models emphasize on different
aspects of learning from a project. However, I found that Gibbs’ Model is more suitable for me
as it is more detailed and also allows me to reflect on both positive and negative experiences in
the project.
Effectiveness of Learning through Reflection
Learning through reflection has been very effective for me as I gained a lot of lesson
from the event. In addition to gathering experience through practical work, I also learned what I
did right and what I did wrong. I reflected on both where the positive parts gave me confidence
and the negative parts gave me encouragement to never repeat the mistakes again in future
ventures.
Conclusion
In this report, my learning process through reflection has been discussed with focus on
the event that I was a part of during my course in this university. Participation in the event gave
me a lot of confidence on myself as also valuable lessons that will help me greatly in my
professional career.

12EVALUATION AND REFLECTION

13EVALUATION AND REFLECTION
References
Baldwin, M., 2016. Social work, critical reflection and the learning organization. Routledge.
Bevan, B., Gutwill, J.P., Petrich, M. and Wilkinson, K., 2015. Learning through stem‐rich
tinkering: Findings from a jointly negotiated research project taken up in practice. Science
Education, 99(1), pp.98-120.
Easterby-Smith, M. and Cunliffe, A.L., 2017. From reflection to practical reflexivity:
Experiential learning as lived experience. In Organizing reflection (pp. 44-60). Routledge.
García, O., Johnson, S.I., Seltzer, K. and Valdés, G., 2017. The translanguaging classroom:
Leveraging student bilingualism for learning. Philadelphia, PA: Caslon.
Gould, N. and Taylor, I., 2017. Reflective learning for social work: research, theory and
practice. Routledge.
Johns, C. ed., 2017. Becoming a reflective practitioner. John Wiley & Sons.
Kumashiro, K.K., 2015. Against common sense: Teaching and learning toward social justice.
Routledge.
Luederitz, C., Schäpke, N., Wiek, A., Lang, D.J., Bergmann, M., Bos, J.J., Burch, S., Davies, A.,
Evans, J., König, A. and Farrelly, M.A., 2017. Learning through evaluation–A tentative
evaluative scheme for sustainability transition experiments. Journal of Cleaner Production, 169,
pp.61-76.
Marsick, V. and Watkins, K., 2015. Informal and Incidental Learning in the Workplace
(Routledge Revivals). Routledge.