Design and Implementation of a Gym Management Information System

Desklib provides past papers and solved assignments for students. This project details the design and implementation of a gym management system.

GYM MANAGEMENT

Contents
BUSINESS INFORMATION............................................................................................................................5
Executive Summary.................................................................................................................................5
Organization Chart...................................................................................................................................5
SYSTEM VISION DOCUMENT.......................................................................................................................7
PROJECT MANAGEMENT CHART...............................................................................................................10
Worksheet.............................................................................................................................................10
Cash Flow...............................................................................................................................................11
Cost Overrun.........................................................................................................................................12
Gantt chart............................................................................................................................................13
Resource Sheet......................................................................................................................................14
PERT Chart.............................................................................................................................................14
SIMPLIFIED RISKS AND COST BENEFIT ANALYSIS.......................................................................................15
Cost-Benefit Analysis.............................................................................................................................15
Risk Analysis..........................................................................................................................................16
FEASIBILITY ANALYSIS................................................................................................................................17
INTRODUCTION.........................................................................................................................................19
FACT FINDING DOCUMENTS......................................................................................................................20
Questionnaires......................................................................................................................................20
Research and visits the sites..................................................................................................................20
Interviews..............................................................................................................................................21
USE CASE DIAGRAM..................................................................................................................................22
Table To Understand the Use Case............................................................................................................26
ER Diagram................................................................................................................................................28
CLASS DIAGRAM........................................................................................................................................29
SEQUENCE DIAGRAM................................................................................................................................30
ACTIVITY DIAGRAM...................................................................................................................................31
Gantt chart................................................................................................................................................32
CONCLUSION AND RECOMMENDATION...................................................................................................33
REFERENCES..............................................................................................................................................34

Figures
Figure 1: Organization Chart........................................................................................................................7
Figure 2: Worksheet..................................................................................................................................11
Figure 3: Cash Flow....................................................................................................................................12
Figure 4: Cost Overrun...............................................................................................................................13
Figure 5: Gantt chart..................................................................................................................................14
Figure 6: Resource Sheet...........................................................................................................................15
Figure 7: PERT Chart..................................................................................................................................15
Figure 8: Cost Overrun...............................................................................................................................16
Figure 9: Cash Flow....................................................................................................................................17
Figure 1 Users Diagram..............................................................................................................................23
Figure 2 CEO Diagram................................................................................................................................23
Figure 3 Shop Attendant Diagram.............................................................................................................24
Figure 4 Fitness Manager Diagram............................................................................................................24
Figure 5 IT Consultant Diagram.................................................................................................................24
Figure 6 Consultant Diagram.....................................................................................................................25
Figure 7 Manager Diagram........................................................................................................................25
Figure 8 Manager of the marketing Diagram.............................................................................................25
Figure 9 Manager of Finance Diagram.......................................................................................................26
Figure 10 Workers Diagram.......................................................................................................................26
Figure 11: Use Case Diagram.....................................................................................................................28
Figure 12: ER Diagram...............................................................................................................................29
Figure 13: Class Diagram...........................................................................................................................30
Figure 14: Sequence Diagram....................................................................................................................31
Figure 15: Activity Diagram........................................................................................................................32
Figure 16: Gantt Chart...............................................................................................................................33
Tables
Table 1: Questionnaires.............................................................................................................................21
Table 2: Interview...............................................................................................................................22
Table 3: Understand Use case...................................................................................................................27

Part A

BUSINESS INFORMATION
Executive Summary
‘You Can Fit In’ is a fitness company based on various cities of Victoria and NSW. There is a
total of 13 centers of the company across the various cities of Victoria and NSW. The company
provides various services to the customers like gym services, health consultancy services, sports
availability and many other health services. Recently, the company has decided to expand its
branch by opening a new supercenter in the location of Gold Coast, Queensland. For the purpose
of expanding the business the CEO of ‘You Can Fit In’, Adam Apple has planned to add many
different kinds of personal services for the customers and also decided to implement special
interactive programs for the members of the company. According to Adam Apple, if the new
Gold coast branch will become successful, then it can be very beneficial for the future growth of
‘You Can Fit In’. For the successful implementation of all the needed strategies in the CEO has
decided to appoint a consultant who can help the company for taking better decisions regarding
the betterment of company. The CEO Adam Apple wants that the new ‘Super Fitness Centre’
will provide more services to the customers like having a large equipped exercise area having all
the latest exercising equipment, a big sport shop containing all the goods related to sports, a food
store that will provide healthy food to the people, a snack and drink bar that can serve healthy
snack and smoothie to the people associated with the ‘You Can Fit In’. The CEO also thought of
an idea of implementing an online training program for providing service of online training. A
specific progress report of the online training program will be also maintained by the online
system. Hiring an IT consultant can be very beneficial for implementing all such services.
Organization Chart
For any organization, the organization chart is a graphical representation of the business
hierarchy that represents the position of each and every member associated with the organization.
Every organization maintains an organization chart for understanding the hierarchy of the
business or organization in a better way. The organization chart consists of every department that
is present in the organization. The position of the employees and their corresponding position in
the organization is easily represented with the help of the organization chart. The organization
works on a top-down approach, where all the higher authorities are represented at the topmost

position while all the lower level workers are represented at a lower hierarchy of the organization
chart. (McDermott, 2018).
Figure 1: Represent the organizational hierarchy of ‘You Can Fit In’ company.
Figure 1: Organization Chart
Figure 1 is the organization chart of ‘You Can Fit In’ organization. It is the hierarchical
representation of positions and the level for the people working in the organization. Adam Apple,
CEO of company is at the top-most level of the company hierarchy. Finance manager, sales
manager, operation manager, and IT consultant works under the supervision of the CEO. The
CEO directly contact with the finance manager, sales manager, and operation manager. The
receptionist of the company who manages all the finance related transaction works under the
supervision of the finance manager. The work of managing the stock and payment is done by
Stock and Payment personnel who work under the sales manager, Sally Molly. The branch
manager of all the 13 branches of company reports to the operational manager Chia Chen. The
fitness manager Mark Lewis manages the work of all the fitness trainers. Under the IT
consultants, there is Information system personnel who work on the online system of the
company.
Operations and Functions for new information system

For the purpose of extending the business of ‘You Can Fit In’ the CEO of the company, Adam
Apple has decided to implement some services in the new Super Centre, which can help the
company to gain a larger amount of business benefits. CEO has decided some implement some
of the ideas in the new Centre like opening a healthy snack and smoothie bar for all the fitness
freaks which can enjoy the taste without being conscious for their health. The main reason
behind opening the Super Centre at Gold Coast is due to the fact that many tourists visit the Gold
Coast region. So opening a Centre at the location where a large number of tourist visits will
ultimately increase the business of the company. An idea has been given that in the new branch
there will be a facility of paying an hourly basis by keeping in mind tourist visitors as the
customers. There is a need to update the current ‘OnAllAccount’ system that is payment access
and another access system in the currently running branches. Though the system is working
properly and there is a problem with this access system, still the CEO feels that more
technological advancements should be implemented in the access system of the new Gold Coast
branch.
The ‘You Can Fit In’ always hires a company named Hire gates for the purpose of implementing
new software systems in all the branches of the company. So for installing a new access system
in the Gold coast Centre, all the work related to the information system and software
development has been given to Hire Gates. The has also decided to appoint an IT consultant who
can give the best advice regarding the software development for the company. An IT consultant
expert Nina has been appointed for this job. For implementing the system in a better way, Nina
has decided to understand the currently running system so that she can incorporate the best
features in the new system for gaining better benefits. (Leśniewska, 2014)
By analyzing all the aspects, it has been decided that there will be a division between the type of
customers as full-time customers and hourly customers. There will be different schemes for both
types of customers. The full-time customers can utilize the fitness program facility and other
super Centre offers on a regular basis and they can pay on a regular interval of time. While the
hourly customers must have to pay as per the hourly basis for utilizing all the facilities of the
company.
Talking about the functionality of the new information system, the new information system will
provide 24x7 customer support using online payment system which was not present in the old
system. This allows the customers to make faster payment checkout which is beneficial for both
customers and for the company workers. If the new system will be successful then the system
can also be implemented in all the other branches so that more profit can be earned. The web-
based service of the new information system is one the best feature of newly designed
information system. So with a better decision support system, the company can take better
decisions which can result in better growth for the company. (Ghaffarzadeh, 2018).
SYSTEM VISION DOCUMENT
System Overview

A fitness company ‘You Can Fit In’ is planning to expand its business by opening a branch at the
Gold Coast area. The company had decided to give a name to the new Centre as a Super Centre.
The CEO of the company wants to make many changes in the system that can be implemented in
the new branch. The company wants to add special programs and personal services for the
members of the company. The new Centre will have a large infrastructural area for providing
luxuries services to the member and customer of the company. As all the other Centre uses a
very popular accounting package, OnAllAccounts software for managing all the receivable
amount, payable amount and all the general ledger entries. It is very efficient software, but still,
the CEO wants that new and more efficient software should be developed at the new Super
Centre. He wants that the software developed for the Super Centre branch will have more
technologically advanced features. The new system will provide 24x7 customer support for the
customers and the members. The customer will be able to do transaction any time irrespective of
the opening timings of the company.
Purpose
The main purpose behind the development of a totally new information system for the super
Centre branch is to increase the customer experience by increasing the services of the company.
The new system will provide customers with the 24 hour online services to the customer of the
company of ‘You Can Fit In’. Increasing the services for customers and members of the Gold
coast branch will result in making the Gold coast branch a trademark for the ‘You Can Fit In’.
Scope
The scope of opening the new Gold coast branch and developing a new information system for
the branch is to attract the number of customers toward the business of You Can Fit In.
Attracting more number of customers of the company will ultimately result in increasing the
profit earning capability of the company. (Obiwan, 2018)
Design Constraints and Considerations
Every company has some kind of constraints that are followed by the system designer and for the
applicability of the new developing system for the company. During the starting phase of the
development, some of the assumptions need to be applied. They are as follows:
1. Assumptions and Dependencies
During the designing of the system, the company has made some kind of the assumptions
like the company has assumed that as the new branch is opening at the location of Gold
Coast, where a large number of tourist visits. So the company has assumed that there will
more chances of tourists visiting the company. During the development of the system, all the
systems have been connected to the local area network. The client machines of the system of
all the branches of the company are using the LAN connection. The servers used in the

system are highly scalable that enable the system for completing all the transaction of the
system.
2. Design Drives
All the design technologies related to the system are focused in such a way that the customers
of the company feel free to use the system. The system should be designed by making it easy
to understand by the user and the members of the company.
3. System Usage
The usability of the system is one of the major aspects of the development of a highly
efficient and standard system. All the hardware and software components of the system must
be analyzed and implemented in a way by keeping in mind the entire possible requirement
needed for the successful implementation of the system. There should be all the necessary
pages present in the software system like login page, database operation capability and all the
other possible requirements.
System Requirements and Supporting Features
All the user requirements and the user requirements of the system are discussed in this section.
All these requirements are necessary to be implemented for the successful outcomes of the
company ‘You Can Fit In’.
System Requirements
Feature Rationale
Browser Access There should be an easy process for the
accessibility of the browser so that the user of
the system can easily access the web browser
without any difficulty.
Database access There should be good data storage and
accessing capability of the system which can be
able to store data of heterogeneous type.
Reliable system usability The system must an efficient and reliable
system which can users to easily use the system.
User Requirements and system features
User Requirement Supporting Features
The accessing system in a reliable and efficient
way.
The interface of the system should be so that
everyone can access the system in an easy way.

Adding a new infrastructural feature in the new
Centre.
There will be a feature in the system that can
help in the interaction of new system and the
old system.
Assurance for system reliability A middleware component can help in making a
reliable system.
PROJECT MANAGEMENT CHART
Worksheet

Figure 2: Worksheet

Total calculation for the cost involved in the gym is £ 8320.00
Cash Flow
Figure 3: Cash Flow