Happy Campers Australia Information System Project Report PRM701

This report details the project for Happy Campers Australia, a company aiming to develop an information system to enhance its business operations. The report outlines the project background, goals, and objectives, including increasing brand awareness, reaching remote customers, and developing a performance-monitoring business environment. It covers project deliverables such as project plans, data analysis, compliance reports, feasibility studies, and risk management reports. Strategic alignment focuses on international visitors and hybrid approaches. Risk management, encompassing operational, strategic, and marketing risks, is discussed with contingency plans. The project budget includes detailed cost breakdowns, resource allocation, and a communication management plan with internal and external strategies, incorporating meetings, emails, and SharePoint for internal information management and conferencing for external communications. The report also includes recommendations and references to support the project's success.

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Table of Contents
Project background.................................................................................................................2
Project goal.............................................................................................................................2
Project objective......................................................................................................................2
Project Deliverables.................................................................................................................2
Strategic alignment of project..................................................................................................3
Risk Management...................................................................................................................3
Project Budget.........................................................................................................................4
Communication management plan..........................................................................................8
Purpose of Communication Strategy.......................................................................................9
Communications Strategy........................................................................................................9
Internal Information Management..........................................................................................9
Day or weekly meetings.........................................................................................................................................9
External Information Management.......................................................................................10
Conferencing/ meetings.......................................................................................................................................10
Internal Communication Plan...............................................................................................10
Internal Information Management Plan................................................................................11
Report on internal communication activities..........................................................................11
External Communications Plan......................................................................................................12
Report on external communication activities.........................................................................13
Recommendations.................................................................................................................13
References.............................................................................................................................15

Project background
The happy campers Australia is a 7-year-old company, and now it has become one of the most
recognized companies in the country. The happy campers Australia is conducting a project of
essential systems development through which they are going to process their new software,
hardware and support of IT systems to make their project a success. In this assignment, we will
discuss the goals and objectives of the development of an information project of happy campers
Australia that will make their ideas into a reality.
The proposed project of development information system is aiming to build high-quality
caravans in the Australian market as they have established themselves in the manufacturing field
by providing facilities in Sydney and Brisbane. They also deal with another network where they
can sell their products through the eastern seaboard. The company’s CEO is thriving to do a
sustainable business for its company.
Project goal
Following are critical goals of the proposed project:
 To increase brand awareness.
 To reach to remote area customers.
 To develop a business environment that monitors the performance of the organization.
 The development information project will focus on the customers that can eventually lead
them to build an excellent reputation by increasing the manufacturing, production, timely
delivery, warranty repairs and with unique designs (Agresti, 2018).
 Increased company growth in Western Australia due to the rise of potential customer
density
Project objective
With the implementation of the development of information system, the company is aiming to
satisfy their organizations operational, informational and management requirements. The
objective of the proposed project is to relate to the systems that have already been developed and
also to operate an effective and efficient manner.
Project Deliverables
Following are key deliverables of the proposed project:
 Plan on the project: The document will include all the aspects which the project has and all
the aspects which a product has to fulfil in the given time.
 Data analysis on the report: This document will include the result which is needed to be
procured or the project already has in it.

 Compliance reports: This document will address all the results of ethical and legal
compliance.
 Feasibility report: This report will include the determination which needs to be taken with
technical and operational feasibility (Ferenczi, 2019).
 Completion Report: The final report on the management will be given to the CEO, product
designs team and management team of the project.
 Risk management report: This document will comply with all the risks which are associated
with the project and the efforts the project team and manager can take to minimize it.
Strategic alignment of project
The project management staff primary strategy is to change their business direction by
continuing to focus more on international visitors to bring in more potential buyers for their
campervan business. Another strategy approaches the business is taking is to give more focus on
the hybrid approaches and to the wholesaling by bogging down the other dealers’ operations.
Even though there are many risks attached to it, the main objective of the strategic alignment is
to focus on the goals and objectives of the business (Friese, 2019).
Risk Management
Risk
Id
Name & Description Risk
Owner
Impact Contingency Plans
1. Operational Issues: The issue
may come to arise in the
allocation of budgets to grow
the companies in another area
of Australia.
Project
owner
5 The outsourcing of
financial allocations
can be conducted
through government
help, and funding
plans form people.
2. Strategically issues: The
hybrid approaches of the
business can cause major
strategical issues in the
business.
Project
owner
5 The strategic business
approaches can be
minimized by
analyzing the
approaches of internal
markets and scope of
business and the

potential buyers.
3. Marketing risks: The
company marketing schemes
are as crucial as its working
and of allocation of resources.
The marketing risks must be
eliminated to profit the
organization's growth.
Project
owner
4 The marketing risk
can be analyzed can
be minimized by
taking potential
marketing schemes by
adding new products
and by engaging more
people in the national
and international
market.
4. Budget: The budget
allocation is one of the most
significant risks that the
project has as it hinders the
growth o the project.
Project
owner
5 The companies can
allocate their budgets
by taking the
necessary steps to
raising funding and
through government
help.
Project Budget
Cost management
Following table shows the cost of each task along with its duration and resources involved. The
cost of the resources has been estimated on the basis of past similar projects done.
WBS Task Name Duration Start Finish Predecessors Resource
Names
Cost
1 Information system
development
52.5 days Tue 28/05/19 Thu
08/08/19
$41,260.00

1.1 Project initiation 7.5 days Tue 28/05/19 Thu
06/06/19
$4,560.00
1.1.1 Gap analysis Three days Tue 28/05/19 Thu
30/05/19
Project
Manager
$2,280.00
1.1.2 Create project
charter
Three days Fri 31/05/19 Tue
04/06/19
3 Project
Manager
$2,280.00
1.1.3 Review from
management
0.5 days Wed 05/06/19 Wed
05/06/19
4 Project
Sponsor
$0.00
1.1.4 Sign-offs project
charter
One day Wed 05/06/19 Thu
06/06/19
5 Project
Sponsor
$0.00
1.1.5 Milestone 1:
project charter
0 days Thu 06/06/19 Thu
06/06/19
6 $0.00
1.2 Project planning Nine days Thu 06/06/19 Wed
19/06/19
$7,880.00
1.2.1 Create a scope
statement
Two days Thu 06/06/19 Mon
10/06/19
7 Project
Manager
$1,520.00
1.2.2 Hire project team Two days Mon 10/06/19 Wed
12/06/19
9 Project
Manager
$1,520.00
1.2.3 Finalise time and
budget
One day Wed 12/06/19 Thu
13/06/19
10 $0.00
1.2.4 Finalize risk and
monitoring
Two days Wed 12/06/19 Fri 14/06/19 10 Systems
Analyst
$1,280.00
1.2.5 Create a project
plan
Two days Fri 14/06/19 Tue
18/06/19
12,11 Project
Manager,
Systems
Analyst
$2,800.00
1.2.6 Sign-off project
plan
One day Tue 18/06/19 Wed
19/06/19
13 Project
Manager
$760.00
1.2.7 Milestone 2:
Project plan
0 days Wed 19/06/19 Wed
19/06/19
14 $0.00

1.3 Project execution 21.5 days Wed 19/06/19 Thu
18/07/19
$15,000.00
1.3.1 Design
Document
Four days Wed 19/06/19 Tue
25/06/19
$4,720.00
1.3.1.1 Create
wireframe
Two days Wed 19/06/19 Fri 21/06/19 15 Designer $1,120.00
1.3.1.2 Analyse content
requirements
Two days Wed 19/06/19 Fri 21/06/19 15 Information
Architect
$1,040.00
1.3.1.3 Finalize IS
architecture
Two days Wed 19/06/19 Fri 21/06/19 15 Information
Architect
$1,040.00
1.3.1.4 Finalize visual
design
2 days Fri 21/06/19 Tue
25/06/19
18,19,20 Project
Manager
$1,520.00
1.3.1.5 Milestone 3: IS
Design document
0 days Tue 25/06/19 Tue
25/06/19
21 $0.00
1.3.2 Business logic
development
10.5 days Tue 25/06/19 Tue
09/07/19
$6,080.00
1.3.2.1 Create a code
design document
2 days Tue 25/06/19 Thu
27/06/19
22 Programmer $1,280.00
1.3.2.2 Create Code
control document
1.5 days Thu 27/06/19 Fri 28/06/19 24 Programmer $960.00
1.3.2.3 Implement front
end
2 days Mon 01/07/19 Tue
02/07/19
25 Programmer $1,280.00
1.3.2.4 Execute data
abse scripts
Two days Wed 03/07/19 Thu
04/07/19
26 Programmer $1,280.00
1.3.2.5 Integrate front
end with back end
Two days Fri 05/07/19 Mon
08/07/19
27 Programmer $1,280.00
1.3.2.6 Unit testing One day Tue 09/07/19 Tue
09/07/19
28 $0.00
1.3.3 Testing Seven days Wed 10/07/19 Thu
18/07/19
$4,200.00

1.3.3.1 Setup Testing
Environment
Two days Wed 10/07/19 Thu
11/07/19
29 QA tester $1,200.00
1.3.3.2 Create a test
plan
Three days Fri 12/07/19 Tue
16/07/19
31 QA tester $1,800.00
1.3.3.3 UAT Two days Wed 17/07/19 Thu
18/07/19
32 QA tester $1,200.00
1.3.3.4 Milestone 4:
Tested system
0 days Thu 18/07/19 Thu
18/07/19
33 QA tester $0.00
1.4 Project
deployment
3.5 days Fri 19/07/19 Wed
24/07/19
$2,260.00
1.4.1 Application
Integration
Two days Fri 19/07/19 Mon
22/07/19
34 Designer $1,120.00
1.4.2 Operations
finalization
1.5 days Tue 23/07/19 Wed
24/07/19
36 Project
Manager
$1,140.00
1.5 Project closure Nine days Wed 24/07/19 Tue
06/08/19
$6,600.00
1.5.1 Document lesson
learnt
Two days Wed 24/07/19 Fri 26/07/19 37 Project
Manager
$1,520.00
1.5.2 Release all
resources
Two days Fri 26/07/19 Tue
30/07/19
39 Project
Manager
$1,520.00
1.5.3 Create user
manual
Three days Tue 30/07/19 Fri 02/08/19 40 Project
Manager
$2,280.00
1.5.4 Create an admin
manual
Two days Fri 02/08/19 Tue
06/08/19
41 Programmer $1,280.00
1.6 Go-Live Two days Tue 06/08/19 Thu
08/08/19
42 Database
Administrator
, Designer,
Project
Manager, QA
tester
$4,960.00

10% contingency shall be planned for the project. The cost shall be estimated using Time-phased
estimation technique.
Following resources are involved in the project:
Resource Name Type Std. Rate
Project Manager Work $95.00/hr
Project Sponsor Work $0.00/hr
Systems Analyst Work $80.00/hr
Account Director Work $75.00/hr
Marketing consultant Work $80.00/hr
Database
Administrator
Work $70.00/hr
Designer Work $70.00/hr
Information Architect Work $65.00/hr
Programmer Work $80.00/hr
Analyst Programmer Work $80.00/hr
QA tester Work $75.00/hr
Communication management plan
The happy campers Australia project on the development of information system is emerging to
be as one of the most robust industries that can give the Australia people a life to represent its
adventure, freedom, wanderlust in the vast possible way. The communication plan will help the
project to determine their lows and ups, which can eliminate the barriers that are stopping them
from going into the international market. As, well as the communication management plan will

help the business to identify the prospects of allocating budgets with effective communication of
team members all together (Braun et al. 2019).
Purpose of Communication Strategy
The fundamental purpose of the project is to inform about the progress made in developing the
proposed project. The communication strategies of the project can be shared with the external
and internal stakeholders of the project. The external stakeholders of the project are:
 Paul and Gary
The internal stakeholders of the project through which the communication plan and strategies
can be discussed are as follows:
 Product development team
 Project managers
 Steering committee
 Reference group
The communication strategy can also be discussed to set up the goals and objectives of the
project and to plan out the aspects of risks and development plans with effective communication
(Krippendorff, 2018).
Communications Strategy
Internal Information Management
Day or weekly meetings
 The project managers and teams can conduct meeting on daily or on a weekly basis so
that the growth and failures of the project can be discussed and could be eliminated in the
short interval of time (Silverman, 2018).
 The meetings are one of the most effective internal management strategies that the
project managers can conduct to steer out the objectives and goals by discussing with the
team members on time and guiding the team on how they can give their best on the
project.
 Meetings can also be conducted to grow and motivate the team members to give out the
best to benefit the project as well as for their career progression.
Emails

 The project managers and stakeholder can use emails to give the reports and updates on
urgent requirements to the team members of the project.
 The steering committee and management can also discuss the plans and updates on email.
The email communication can also be used as a tool to discuss any confidential topic of
the project (Cox, 2018).
SharePoint
The internal stakeholders, project managers and project team members can upload their day
to day reports and documents to analyze their progress on the project.
External Information Management
Conferencing/ meetings
 The external communication medium can be taken to discussing external information.
The project managers and team leaders can conduct a meeting with their employees on
the project updates and the progression daily or weekly basis (Morgeson, 2019).
 The project team members can also conduct conference meetings on a daily basis where
they can discuss the projects report and updates from the individual.
Emails
 The project managers can take the help of email tool to give out external information's
related to services and products to their customers and potential buyers. The project
managers can also take this medium to discuss with dealers on the prices and shipment of
their products.
 Email external management tool can also be one of the media through which the
managers and team members can take the most benefit out as it helps to give information
related to growth and progress to the potential buyers.
 Through emails, the project managers and team members can also discuss their queries,
updates and plans.
SharePoint
SharePoint can be used as a medium of the online management plan of the project where the
team members, stakeholders and the project managers can upload their reports and documents on
a daily basis (Merriam et al. 2019).
Internal Communication Plan
Internal Information Management Plan

Medium Activity Responsibility Frequency Comment
1. SharePoint Uploading the
project daily
updates and
reports
Project
Manager
Upload the
internal
reports on
the
projects.
It helps in discussing
the day to day updates
and helps in
minimizing the risks.
2. Internal
Database
It can be used to
store the
necessary
information of
the team
members that
are working for
the project
(Johnston,
2018).
Project
Manager
The contact
information
of the team
members
should be
updated as
per the
changes in
the
operations
and team
leads.
The information on
the contacts of team
members will help to
analyze the stage of
the project.
3. Internal
Communicato
r
To store and
exchange the
messages
between the
external and
internal
communications,
Project Leader As per the
need in the
project
Helps to see the
engagement of
messages in real time.
Report on internal communication activities

For internal communication, share point can be used as one of the useful tools to manage and
store the documents. The SharePoint can also be effectively used to collaboration with the
workspaces and also to minimize the privacy and security risks that are engaged with the
confidentiality of documents and reports. For the projected growth share point, can also be used
to add the private contact information about the employees working for the project so that the
stakeholders can track their information whenever they need (Chorley, 2019).
External Communications Plan
Medium Activity Responsibility Frequency Comment
SharePoint To access the
documents and
daily reports of
the team
member in day
to day basis.
Project
Manager
The project
deliverable and the
objectives will be
uploaded on the
report.
Helps in maintaining
the documents of the
project.
External Database Can be used to
store out the
details and
information
about the team
members
working in the
project
(Rockafellar,
2018).
Project
Manager
The required
information can be
rectified according
to the changes in
tracking details of
the team members.
It helps in ensuring that
the information is
available in case of
emergencies.
Social media
channels
It helps in
exchanging the
information
Project Leader It is according to
the project demand
It helps in sharing out
the real-time messages.

related to the
product in
social media
sites.
Report on external communication activities
The SharePoint can be used by the project managers to store the external documents, reports and
latest updates on the project. The SharePoint can also be used to minimize the data risks and the
security concerns that may be pervading in a business. The SharePoint can also be used as a tool
in the project to upgrade it for the security concerns of the business (Fryer, 2019).
The SharePoint can also be used for the interior individuals working the project to transfer the
reports and documents to the inner stakeholders in the project. The external communications
activity of the project also recommends that they can take advantage of social media platforms to
gain popularity and to tell the people in masses about the products and services of the project.
Recommendations
As every organization is putting their best efforts to emerge as market lead and wants to attain
sustainable growth, it is important for the organization to develop information system which the
company can use to access the information related to the organization.
The project development of information system needs to make sure that they take necessary
actions to prevent their budget issues, operational issues, financial issues and risks related to
entering into the new markets. The project can take the help of PMBoK methodology to make
various changes in the departments and also to emerge in the international markets of caravans to
explore more dealers and the potential buyers through their computer networks.
It is also recommended for the project that their goals and objectives must be in a confidential
manner as there are many other businesses that are emerging like them to make the popularity
among Australia. It is also recommended for the project that, to store their day to day updates,
project reports they can use the SharePoint as a medium to exchange of documents, report and
daily updates of the can operations. The SharePoint can also be used as a tool to minimize the
risks of security associated with the networks. For, the project it is also recommended that they
can use the various styles and networking styles to show their business over the other projects
that may include exhibiting in the markets (Little, 2019).

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