HAT301 - Event Proposal: Charity Video Game Tournament for Aged Care

This presentation provides a comprehensive proposal for a charity event centered around a video game tournament, specifically designed to raise funds for elderly care. The event features a Fortnite Battle Royale competition with 200 participants vying for a AUD 500,000 prize. The primary goal is to support residential aged care homes in Sydney, addressing the increasing need for aged care services in Australia. The proposal details key aspects such as the event's theme, location at Dawes Point in Sydney, operational considerations including vendor engagement (transportation, logistics, IT infrastructure, catering, security), human resources management (job roles, training, responsibilities), volunteer roles (audience management, guest chaperoning, feedback collection), and financial resources (bank loans, sponsors, ticket sales, donations, crowdfunding). Furthermore, it includes a risk assessment and a contingency blueprint to ensure the event's success even with limited resources. The event aims to bring together the youth of Australia to support the health and wellbeing of the elderly, with the capacity to accommodate over 5000 attendees.

Charity Event
To pay for elderly care

Introduction
Event proposal for a charity event
Type of event: Video Game Tournament
Benefactors: Residents at an aged care center
Money collected from: sales of tickets; sales of
souvenirs and merchandise; individual
contributions; crowd funding; participation fee
Prize money would be given to the winner of
the competition (AUD 500,000).
Same: Fortnite Battle Royale Game
Number of competitors: 200

Purpose
The number of aged people in Australia in increasing
As of 2017, one out of every 7 Australians are aged 65 years
of older (15% of the population)
By 2097, it is expected that 25% of the populated would be
aged 65 years and older
Care needs of people increases with age, especially after 65
years
The needs of aged care services in Australia is therefore on a
rise
Adequately funding all the aged care providers is often a
challenge
The event will therefore aim to support better aged care by
funding the care in residential aged care homes in Sydney

Theme
The event would be a video game tournament
200 games will compete for the first prize of
AUD 500,000
The competition would be on Fortnite Battle
Royale game
The theme of the tournament would be
Fortnite Battle Royale game
The tournament would bring together the
youth of Australia to support the health and
wellbeing of the elderly

Location
The event would be held in Dawes Point,
Sydney
The event would involve 200 contestants and
5000 attendents/audiences
Indoor stadium would be a good choice for
the venue.

Operational Consideration: Vendors
Specific vendors who needs to be engaged to
execute the event successfully includes vendors for:
Transportation
Logistics
Event management
Sound and light equipments
IT infrastructure (like computers, network servers,
routers)
Catering services
Hospitality services
Security services

Operational Consideration: Human
Resources
The HR considerations necessary for the event
includes:
Outlining the job roles and job descriptions of people
for the event
Conducting interviews with volunteers, vendors and
event managers/coordinators
Managing training programs
Allocation of key responsibility areas for the event
Management and evaluation of performance and
expectations
Managing rewards and payments for the members
Safety assessments

Operational Consideration: Volunteers
Volunteers would be required for the
following purposes
 Managing the seating arrangements for the
audiences
 Chaperoning the guests
 Collecting feedbacks from people
 Liaising with the participants
 Handing gifts to the residents in elderly care
 Purchasing medications for the elderly
 Handing out tickets

Operational Consideration: Financial
Resources
The financial resources that can be utilized
for this event includes:
Bank Loans
Event sponsors
Media Sponsors
Pre-booking and sales of tickets
Individual donations
Crowd funds
Merchandise sales
Participation Fee

Operational Consideration: Risk Assessment
1.
Activity
or area
of
concern
2.
Hazards
identifie
d
3.
Persons
at risk
4.
Current
Risk
Factor
5.
Actions
to be
taken to
minimize
each risk
6. New
Risk
Factor
Setting
up the
venue
Injuries
while
handling
heavy
equipmen
t
Technicia
ns, venue
personnel
,
Medium Ensure
proper
manual
handling
of
equipmen
t,
monitorin
g the
process
Low
Setting Electrocu Electricia Low Proper Low

Operational Consideration:
Contingency Blueprint
In the event the event is unable to collect
enough resources, additional resources can
be obtained by:
Developing tie ups with aged care centers
Attract funding from CSR programs on aged
care
Using a fundraiser’s diner event

Conclusion:
The video game tournament is a charity event
that will raise funds for an aged care center
An online multiplayer game called Fortnite
would beused for the tournament
200 participants would compete for the first
prize of AUD 500,000
The venue can accommodate more than 5000
audiences
Additional funds would also be obtained from
sales of merchandise, individual and group
fundraising

References:
Bray, R.F., Hume, M.S., Lemesurier, C.A. and Wheaton, J.A.,
International Business Machines Corp, 2018. Reparsing Unsuccessfully
Parsed Event Data in a Security Information and Event Management
System. U.S. Patent Application 15/235,177.
Field, J.P., Polansky, R.M., Ganti, V. and Graham, S., EMC IP Holding
Company LLC, 2018. Distributed security information and event
management system with application-injected remote components. U.S.
Patent Application 12/982,288.
Khan, A., Pundalik, A., Shinde, T., Gupta, S. and Patil, S.J., 2019. Event
Management System.
Savita, K.S., Muniandy, M. and Mathiyazhagan, K., 2018, August. Smart
Event Management Waste Bin. In 2018 4th International Conference on
Computer and Information Sciences (ICCOINS) (pp. 1-6). IEEE..
Villanustre, F., 2018. Security Alerting and Event Management in the
Era of Machine Learning: Our Experience in the Industry.

Thank you

Questions?