Comprehensive Report: Health and Safety in the Business Workplace

This report provides a comprehensive overview of health and safety in the business workplace, focusing on the legal requirements and regulations that organizations must adhere to. It uses the NHS as a case study to illustrate these principles. The report examines the legal framework, including the Health and Safety at Work Act 1974 and workplace regulations, and describes the responsibilities of employers and employees in maintaining a safe environment. It also details the requirements for a healthy and safe workplace, covering the physical environment, equipment, and emergency procedures. Furthermore, the report explores the roles and responsibilities of key personnel, such as managers and employees, in ensuring health and safety. Finally, it outlines the process of planning a risk assessment within an administrative work environment. The report emphasizes the importance of a proactive approach to health and safety to prevent accidents and ensure the well-being of all staff members.

UNDERSTANDING
HEALTH AND SAFETY
IN THE BUSINESS
WORKPLACE

Table of Contents
INTRODUCTION...........................................................................................................................3
P1 Explain the legal requirements and regulations for ensuring the health, safety and security
of those employed in business................................................................................................3
P2 Describe the requirements for a healthy and safe workplace, as applied to the physical
environment and equipment used, in a selected business.......................................................5
P3 Explain the roles and responsibilities for health and safety of key personnel in a selected
workplace...............................................................................................................................6
P4 Plan a risk assessment for a selected administrative work environment...........................8
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
Health and safety within the organisation plays very important role. It is the procedure
used by every organisation in order to prevent staff members from any kind of hazardous
environment. According to the Health and Safety at Work Act 1974, it is the act which is
required to be followed by each and every organisation in order to provide safety and security to
the employees working within the company. It is the most essential and primary piece of
regulation which covers health and safety within the organisations of UK (Almond and Gray,
2017). Therefore, it is the act which is very important for the growth and success of the
company. In the present report NHS is chosen as the base company, which is a health and social
care corporation. It is the company established in the year 1948 with the motive to provide
services to visitors with the funds provided by government through tax payment. It is the report,
divided into various parts which includes numerous affect of health and safety rules and
regulations within the organisation. In addition to this, it has been discussed in this report which
includes various requirements for healthy, safe as well as productive working conditions. Apart
from this, it involves various roles and responsibilities of an employer and employee working
within the organisation in order to maintain safe working environment. At the end, various ways
in which how risk is being managed and assess within the organisation in context of health and
safety.
P1 Explain the legal requirements and regulations for ensuring the health, safety and security of
those employed in business
There is a need of legal requirements of a company in an organisation. In every
organisation the organisations have various problems like deaths, injuries, occupational diseases
and dangerous occurrences and this helps in identifying how and where risks occur in the
workplace. Any kind of accident or incident which takes in a workplace is responsibility of
employer and there should be no such kind of activity that should occur in the workplace. Some
legal rules and regulations are made for employees for making them feel secure and safe in the
workplace (Ashkanasy, Bennett and Martinko, 2016). These are required for health, safety and
security of employees of business. It is important for a company to analyse various health and
safety regulations for ensuring the positive environment at workplace. The various regulations
followed in an NHS hospital are described below-

Health and Safety at work regulations, 1999
Health and safety in a workplace are required in each and every organisation. It is
important for every organisation to understand responsibility of every employer. Employees of
the company nowadays have more rights to fight against any discrimination that occurs with an
employee. There are different responsibilities of employer as well as employees. In context of
NHS hospital all managers and staff are given equal rights to do their work effectively while
treating patients in an appropriate manner (Aziz and et. al., 2015). The management of this
hospital manages and reviews that no danger and hazard can affect staff of this hospital.
Health and Safety at Work act 1974
According to this regulation, employees can protect their rights and rules at workplace.
This regulation is put into place for reducing harm and requiring assessment of all potential risks
and creating action plans if any emergency occurs. This regulations puts duty on employers and
managers for analysing risk that can harm workers and staff of the hospital. The employers of
NHS hospital ensures that health and safety of worker is the most important thing as they are
most essential asset of the organisation. A healthy employee will work more effectively.
Workplace Regulations 1992
According to this Act, different workplaces have to adopt some basic requirements that
will help in doing work in an organisation effectively. The different facilities provided at
workplace to staff and employees are reasonable temperature, room space, lightning, cleanliness,
seating, workstation, etc. the main objective of this regulation is to provide welfare to employees
and staff. The employees can work more accurately if they are getting all basic needs and
requirements.
Reporting of injuries, diseases dangerous occurrences regulations 1995
According to this regulation, various duties of employers, self employed and individuals
in control of work premises for reporting in a certain workplace accidents, dangerous
occurrences and occupational diseases are recorded (Balch, 2015). The individuals and
premises must keep records of the following activities -
 work related accidents which cause death
 work related accidents that cause certain serious injuries
 diagnosed cases of certain industrial diseases
 certain dangerous occurrences

P2 Describe the requirements for a healthy and safe workplace, as applied to the physical
environment and equipment used, in a selected business
Every business organisation seeks to develop healthy environment for employees so that
they can work effectively without facing much trouble for the same. With reference to NHS, it
has been analysed that there are numerous of requirement for a healthy and safe workplace
environment in order to make it easier for employees to work in effective manner. This clearly
means that requirement of healthy and safe workplace relies upon three different types which has
their own sub section. All three kind of requirement are described below in detailed manner
(Bruening and et. al., 2015).
Physical environment requirement: It can be said that management team of NHS is required to
focus on providing healthy environment to employee so that can work effectively without facing
trouble at the time of performing the work.
 Impact of working environment- It is essential for employer to create healthy working
environment for the company so that they can easily perform and attain their business
objective in effective manner. Here, in order to convert effective environment both the
employer and employee has to take equivalent initiative so that accidental cases can be
reduced at workplace. These accidents might occur because of moving objects, hand tools
and falling objects. All of these incidents could develop negative influence over the
working environment in negative manner
 Evacuation assembly areas: It has been analysed that in every industry lots of people
dies due to carelessness of employees. Therefore, it is essential for the company to take
certain initiatives so that influence of these can be minimised in less period of time.
Equipments requirement: It has been analysed that for developing an effective environment at
workplace NHS requires numerous of equipments so that a healthy environment can be
developed in effective manner (Burke, 2016Cooper, 2015). It is important for employees of NHS
to take certain safety guards. Safety guards are the individuals which like works bouncers at
workplace so that preventive measure can be taken at the same time. Along with this, employees
are also suggested to wear protective clothing so that any harmful chemical can not harm them in
negative manner. In addition to this, fire extinguishers are also required to be used in the NHS so
that at the time of any uncertainty. Emergency exits are also required to be owed by the hospital
so that if in any case any uncertainty can be avoided as people will be having space to run and

save them selves from the emergency exit options. Apart from this, warming signs and sound
signals can also be used by business organisation in order to inform each and every available
hazard or unhealthy situation. In this regard, management of NHS is required to conduct some
meeting in which each and every employee is require to trained about different signs which are
going to be used in different situation that are not good for employees as well as employers.
Legal requirement: At next, it is essential for management of NHS to follow certain acts in order
to ensure that overall workplace is safe for all so that employees can work freely without facing
any difficulty (Dimoff, Kelloway and Burnstein, 2016). Some of the core acts which are
required to be considered by NHS management team are Data Protection Act 1998, Computer
Misuse Act 1990, Copyright, Designs and Patent Act 1988 and Freedom of Information Act
2000. It can be said that all of these acts will contribute in developing positive working
environment for workers. In addition tio this, implication of these acts will ensures that morale of
employees will be developed in effective manner that enhances their productivity at workplace
of effective manner.
P3 Explain the roles and responsibilities for health and safety of key personnel in a selected
workplace.
It is very important to provide healthy, safe and secure environment to their employees,
visitors, and staff members. It is applicable to each and every organisation, so that they can retain
their staff members for a longer period of time in an effective manner. However, staff members
do have their duties and responsibilities towards their health and safety. In the present context of
NHS, it is one of the biggest health and social care organisation established with the motive of
serving to people (Fabius and et. al., 2016). There are some roles and responsibilities regarding
health and safety which are as follows:
As an employer there are some responsibilities which need to be followed by them in an
effective manner. These responsibilities and duties are as follows:
 It is the duty of a manager to provide clear instructions so that they perform their task in
an effective manner.
 Provide effective supervision to their staff members, which includes new workers,
inexperienced employees.
 Give tailored health and safety training sessions to their employees which is relevant and
up to date.

 Provide up to date data and information which is required by staff members of NHS
while dealing with visitors.
 It is very important for them to appoint a person who have skills, knowledge, experiences
and capabilities in order to meet healthy and safety measures.
 Should have some emergency signs and signal which need to be understood by every
person working in the organisation (Guthri and et. al., 2017).
 It is also very essential for the managers to provide facilities which includes toilets,
washing facilities, first aid box facilitates and many more.
 For a employer, it is required to have up to date knowledge about work safety and health
measures.
 Managers of NHS set some specific standards and than examine these health and safety
measures on a regular basis.
 It is the managers responsibility to ensure that the organisation follows health and safety
policies which is provided by the board members.
 It is also very essential to follow the upgraded policies implemented by government.
On the other hand, there are some responsibilities which every employees must follow in
order to perform their task effectively. Employees and staff members of NHS have the duty to
take care about their health and safety (Legg, and et. al., 2015). It is also very essential to co-
operate with other staff members and aid them to meet up with their legal requirements in an
effective manner. Some of these responsibilities are as follows:
 They must follow health and safety measures formulated by the top authorities of the
company.
 In order to follow all these measures, they need to be highly skilled, educated and well
trained.
 It is necessary for the staff members to take care about their own health and safety while
working within the organisation,
 Co-operate with your colleagues and new joiners and help them to understand about the
measures adopted by the company in relation to health and safety.
 Immediately inform your top authority about the problems arise within the organisation
in order to follow health and safety measures.

 In order to perform their task effectively it is necessary for the staff members to have
effective knowledge about adopted measures.
 It is very essential for the staff member to participate in training sessions, organised by
the employers in order perform assigned duties effectively.
 Inform the manager and top authority if any kind of hazardous chemicals are used by
anyone within the organisational premises (Loeppke and et. al., 2015).
 It is an employee right to ask your manager in order to remove hazardous chemicals.
As per the above mentioned report, it has been examined that all these responsibilities are
needed while performing their task in an effective manner. Both employer and employee must
have their responsibilities which need to be performed by them effectively.
Currently company is facing various issues within their organisation which highly affect
their performance. Along with this large number of employees working in the organisation get
affected with this which as a result create negative impact on them. These issues are as follows:
 Organisational premises is not having good hygienic factor which as a result affect the
working condition of the NHS.
 Another issue faced by NHS is that they are not having effective communication skills
which creates disputes and conflicts among the employees of the company working
within the organisation.
P4 Plan a risk assessment for a selected administrative work environment
On the basis of above discussed information, it has been analysed that there are numerous
of risky situation through which NHS is currently going through. It has been analysed that
currently the company is facing issues related to the non effective communication at workplace
(McCleary and et. al., 2017). In addition to this, later it has been analysed that the employees of
the company are also facing issues related to unhygienic level of workplace. In this regard,
management team of NHS has planned to conduct an effective risk assessment plan with the help
of which deficit situation could be managed in effective manner. In this, at the initial stage
management team of the company will communicate to all employees related to the issue so that
its intensity can be understood in effective manner. Along with this, later all of these risks are
assessed in detailed manner so that appropriate measures can be taken for the same in effective
manner. The main problems which were raised by these issues are related to health of employees
as well as patients. It has been analysed that increasing unhygienic environment at workplace has

raised number of diseases at work place. In addition to this, it has also result in decline of
performance of employees because, due to continuous based developing disease employees of
the company are not able to work effectively by concentrating on the common health issues
faced by them. On the other hand, it has also impacted negatively on the goodwill of company as
patients of this hospital are now shifting towards other hospitals (Pescud and et. al., 2015).
Whereas while discussing about the issues faced by the company because of ineffective
communication is that disputes and conflicts at workplace are increasing at constant basis. This
directly influences negatively on the performance of employees because their maximum of time
is being spent in disputes and controversies which are raised at workplace. Overall profitability
of the NHS is being declined negatively as employees are not able to place their full efforts in
hospital issues. In order to overcome this issue, management team of NHS has decided to
conduct some regular based meeting session at workplace so that effective resolution can be
taken for the same problem in effective manner (Quach and et. al., 2015). In this session,
employees will give their valuable advice to the management team which can be implemented at
workplace in effective manner.
CONCLUSION
As per the above mentioned report, it has been analysed that health and safety plays very
important role while performing hazardous work in the organisation. While performing any
difficult task, it is very necessary for the manager to provide healthy and safety measures. With
the help of this, they will be able to perform their assigned task effectively with the help of safety
measures. In this report it has also been identified that there are some legal requirements,
regulations and laws which need to followed by every organisation in order to maintain their
sustainability at the competitive marketplace for a longer period of time. Apart from this, it has
also been mentioned in this report that what are the requirements in order to develop healthy and
safe work environment with the help of physical environment and equipments. As well as this
report identifies various roles and responsibilities of employer and employee working within the
organisation. This as a result, will aid them in performing their task in an effective and essential
manner. At last it has also been examined that, there is a plan for risk assessment within the
working organisation.

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