Health and Safety Report: NHS Policies, Risk Assessment, Compliance

This report delves into the critical aspects of health and safety within healthcare, using the National Health Service (NHS) as a case study. It covers a range of topics, including communication systems, policies, and procedures for legislative compliance, emphasizing the importance of vertical and horizontal communication methods, emergency communication systems, and patient care planning. The report analyzes the responsibilities for managing health and safety within an organizational structure, focusing on effective communication, care quality, and risk management. Furthermore, it assesses health and safety priorities such as cleanliness, emergency management, and safety systems. The report also examines the impact of risk assessments on policy and procedure decisions, the influence of health and safety policies on care practices, and dilemmas encountered during implementation. It also addresses the effects of non-compliance with health and safety legislation and explores how health and safety policies and practices are monitored and reviewed to promote a positive health and safety culture. The report highlights the importance of proactive measures, inspections, and audits in maintaining a safe and effective healthcare environment. The report emphasizes on the significance of health and safety policies, and practices to enhance the overall culture of the organization.

HEALTH AND SAFETY

Table of Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
1.1: Review systems, policies and procedures for communicating information with legislative
requirements................................................................................................................................3
1.2: Responsibilities for managing health and safety in relation to organisational structure......4
1.3: Analysis of health and safety priorities................................................................................4

INTRODUCTION
Health and safety is the major concern which needs to be maintained by the healthcare to
reduce the chances of hazard and safety concern (Paterson, 2017). It is an essential part of
services for which both management as well as worker of healthcare department are accountable
to address within healthcare services. For the better understanding of report National Health
Service (NHS) company has been selected whose headquarter is in United Kingdom and provide
the services like emergency care as as well as dentist facility at minimal amount. This report
cover following topics such as health and safety legislation in health and social care workplace.
Moreover, impact of health and safety requirement on customer within the workplace. Further,
monitor and review health and safety within health and social care workplace.
TASK 1
1.1: Review systems, policies and procedures for communicating information with legislative
requirements
Effective communication is a vital part of heath and social care workplace which needs to
be maintained significantly. The system, policies as well as procedure act as a legal framework
which helps to conducting effective communication. In related to NHS needs to preview its
system and procedure regularly in order to communication properly. Hence, these system,
policies and procedure are determined below:
Vertical procedure: It is top to down procedure where information fall in a hierarchical
way like from top management to middle management and finally passes to low management
level. Within NHS such procedure can be used to make the people understand regarding safety
procedure. For instance, as per Heath and safety act 1974 heath and social care organisation
review the policies and communicate it with employee to make them aware as per the act or
legislation.
Horizontal procedure: Here the communication flow within the same department
(Lennard and et. al., 2016). This producer can be used by NHS to maintain the standard of rules
and minimise the chances of incidents within workplace.

Emergency Communication System: This systems is useful to minimise the chances of
risk in terms of injury and accidents. As during the time of emergency this system helps can
landed up in conduct desirable communication which leads to beneficial outcome.
Care planning as well as needs assessment: The care services needs to keep patients at
the centre while determine any plan. Herein, NHS company enhances suitable practices and
ensure safety for the welfare of employees.
Monitoring and reviewing: On the basis of monitoring the policies and procedure
selected organisation can bring changes in the exiting procedure for the betterment of service
seeker as well as employee.
1.2: Responsibilities for managing health and safety in relation to organisational structure
The care organisation is highly responsible to effectively manage the security of its
employee as well as service user to maintain organisation structure (Lindahl and et al., 2013).
Therefore, some of the roles and responsibility are defined below:
Effective communication: The healthcare system can properly communicate the patient
regarding the best suitable treatment that can helps the patient to cure its injury. Proper
explanation of desired outcome from the treatment helps the patient to gain confidence and trust
over the system which help to maintain organisation structure.
Care quality: Along with monitoring activity the given healthcare organisation needs to
focus on the care quality that include lowering down the chances of mishap, reduce wastage,
better and safe facility to patient and making the optimum utilisation of resources. Along with
that organisation can have positive attitude towards the staff and patient.
Monitor risk and hazards: Constant monitoring of hazard assist healthcare to mitigate
the chances of risk. Such actions involve the quick action which can be implemented to
encounter the hazard effectively. Herein, NHS it is the responsibility of managers and director to
conduct the inspection that helps to monitor the internal activity and minimises the chances of
issue.
1.3: Analysis of health and safety priorities
The care organisation provide training and development to the employee in order to
ensure and work for the health and safety of staff (Rainnie, 2016). Thus, the essential priorities
abide by the NHS organisation are stated below:

Cleanliness: The workplace takes care of the hygiene in order to prevent the entry of
diseases. Employees of NHS care organisation provide the safe and clean services also the
equipments needs to be placed in clean surrounding so it it can be quickly used during the time
of emergency without any shortage.
Emergency management system: Along with cleanliness and safety system care
organisation must develop well plan during the time of urgency. Like, the organisation needs to
constantly take care of patient and deal with metal illness. In such cases respected company
remain function and significantly cope up with an emergency.
Safety system: Some of the essential system such as fire extinguisher and water
disposable system must be installed and maintained by NHS. Like, the existence of fire
extinguisher system and fire alarm maintain safety within workplace as it can use as a life saving
equipment during the time of emergency. Similarly, proper use of dustbin and drainage system
promote well being within workplace.
TASK 2
2.1: Impact of risks assessments to make decision about policies and procedures
Risk has direct impact on decision making of an organisation (von Ahsen, 2014). There
are various type of risk which an organisation needs to bear like it can be associated with the age
of patient, mental health, wrong habits as well as high degree of illness. Moreover, the role of
NHS organisation is to mitigate the risk and promote the patient need for health and well being.
Thus, the impact of risk in the care organisation are defined below:
Take actions immediately: To compensate the impact of risk, organisation needs to
develop effective decision making and implement the plan effectively within the stipulated time
frame. This process helps selected company to properly manage medication process. Herein,
NHS firm can adopt bariatrics policy to reduce the chances of risk and take the actions
immediately.
Patient safety: Initially care organisation can analyse the situation of patient like its
initial state and symptoms. This helps the given firm to use effective strategy and prevent the
measures of risk. Along with that security of patient is the prime objective which require
desirable medication (Shea and et. al., 2016).

2.2: Impact of an aspect of health & safety policy on care practices and clients
To maintain the well being of patient and staff health and safety policies suitable works
for care organisation to produce positive output. It include various procedure and strategy
designed to enhance the effectiveness of practices conducted with the workplace (Zurutuza and
Marinelli, 2014). In context to NHS minimises the risk hazard which are beneficial for an
organisation in respected ways:
Proper management of emotions: Health care organisation manage the emotions of
patients by consoling them and believing them about the advantage of medication process. Along
with that given company motivate the obese patient to stay calm and carry on their treatment
significantly.
Handle patient cautiously: The healthcare organisation handle various patient even with
adverse situation and severe injury. So the role of NHS organisation is to handle them with extra
care and motivate them to strengthen their willpower and get bask to normal life. Like, in case of
obese patient gain huge weight due to which they find difficulty to handle and cope up with the
situation. Therefore, staff address these situation and prevent chances of risk.
Enhances process of treatment: To establish desirable experience of patient effective
planning is conducted to manage the risk. Additionally, NHS organisation offer viable
medication facility to treat the patient reduce the chances of risk and make service seeker
healthy.
2.3: How dilemmas encountered in relation to implementing systems and policies for health &
safety
Dilemma refer to the confusion that arises due to existence of alternations and making the
choice amongst them (Zeller and Levin, 2013). In terms of health and safety procedure it is
essential for firm to select best suited criteria. In terms of NHS organisations are required to
abide by the standard carefully and treat the individual efficiently. Additionally, there are several
acts for healthcare organisation like mental health act 2007 and public health act 1936 that
ensure the safety of patients by the firm.
Technology use: Use of technology makes the functioning easier and more productive.
The use of electronic media and centralised database helps to store all the relevant information
that can be utilised during emergency. In terms of NHS organisation can faces the dilemma

regarding adoption of advance technology and update it on regular basis. Though it involve cost
but makes the task easier to deal with adverse situation.
Involvement of third party: Although health care can maintain the safety policies, but in
supply chain if the workplace experiences lack of implementation of definite system and policies
can lead to increase in number of incidence. Hence, it is essential for firm to maintain the
systematic policies which can be used during the time of emergency (Stier, 2013).
Therefore, there are certain standard related to safety and care of patient which can be
followed by NHS organisation to deal with dilemma and take organisation in right direction.
2.4: Effects of non-compliance with health & safety legislation
Non compliances refer to the situation that causes failure in the actions affect the
functioning of overall organisation include both patient as well as internal staff. However, there
are certain legislation within UK which are formulated by government for healthcare
organisation to manage the operations and working of business successfully.
Health and safety at work Act, 1974: As non compliances impact the functioning of
overall organisation that may cause because of low commitment as well as health issues. This act
ensure that organisation take care of the needs of employee which enhances their capability and
attract the potential candidate.
Mental health Act, 1983: As per this legislation the health care organisation must be
capable enough to treat with the severe issue like mental disorder. The proper treatment of such
disorder reduces the sufferer of mentally impaired people.
Public health Act, 1936: This legislation state that in case of false treatment and
charging high amount for the treatment can lead to severe punishment and penalties for patients.
The major objective of this act is to maintain professional conduct and reduce the issue non-
compliance by taking strict cations against such activities.
TASK 3
3.1: How health and safety policies and practices are monitored and reviewed
Care organisation monitor and review the health and safety policies that helps in the
improvement of knowledge and information. The main concern for care organisation is to offer
quality policies, services and manage the risk concern. Hence, some of the practices used by
health and safety firm are defined below:

Health and safety practices: The performance of internal staff is identified in order to
identify the threat and improve the performance significantly. Such performance appraisal helps
in better performance and improve the function to deal with the urgency or negative situation
effectively.
Proactive: The organisation measure the performance on the based of predetermined
target. The purpose of doing so is to ensure active the service standard and maintain the
environment of workplace. Therefore, such practices makes the employee committed and
encourage them to take actions for the health and safety of patients (Ruwanpura, 2013).
Inspection: Activities such as inspection and audit helps to maintain the internal
functioning of business. Further, respective practice assist health care organisation to maintain
the cleanliness, use equipments effectively, availability of first aid services and hygiene in the
workplace.
3.2: Effectiveness of policies and practices to promote positive health and safety culture
To promote health and safety effectively policies and practices helps to enhance the
experiences of patient. To maintain peaceful environment efficient procedure are prepared by the
firm to cope up with injury and manage risk successfully. In relation to NHS organisation the
employer promote the safe work culture for the employees in different ways:
Structure and responsibilities: The responsibilities of manager are clearly defined
within the organisation as it help to promote the positive culture and perform responsibility
effectively. Adequate delegation of authority maintain the functioning of healthcare within NHS
systematically. Moreover, it also help to reduce the clashes between employee and manager.
Risk assessment: This is one of the significant concern based on which policies are made
by health and safety organisation. Further, effective service plan helps the NHS organisation to
develop and make the alternative plan to deal with contingency situation.
Training and fire safety: Healthcare organisation provide training to the staff on regular
basis. Like, the employee should know how to use safety tools such as fire extinguisher which
can be used during the time of emergency. Such activity helps in the development of safe
environment as well as culture to work effectively (Shatkin and Kim, 2015).
Appropriate procedure: In order to promote the safe working culture and minimise the
chances of hazard organisation can use the suitable equipment. Thus, application of procedure

can help NHS organisation to sustain its business and promote the healthy and suitable method
of doing work.
3.3: Self contribution for placing health & safety needs at centre of practice
The health and safety services makes the plan which are desirable for patient as
successful treatment of service user is the main priority of care organisation. As per my opinion,
the internal staff can contribute to enhance the condition of patient not just physically but
mentally as well. Along with that cleanliness is one of the essential part so healthcare
organisation should maintain the hygiene and provide good ambiance to the patient as it helps in
quick recover. However, my contribution can be to manage the necessary equipment such as first
aid box which is used by physician to heal the injury of patient quickly. Along with that I believe
that standard should be set which needs to be followed by nurses, managers, physician, surgeon
and staff to cure the patient successfully. I prefer to conduct the meeting of internal staff where
each one of them put their views forward to maintain the healthy habit or environment.
Additionally, the suggestions can be implemented successfully and corrective actions are taken
in case of variance. Hence, it help the firm to manage the internal operation successfully and
promote the heath care services successfully.
CONCLUSION
From the above mention information, it has been concluded that health and safety is
necessary aspect that focus on safety of workers. It includes different policies and system with
legislative needs like horizontal procedure, emergency communication systems, vertical
procedure and many others. There has been discussion about the different responsibilities of
health care organisation to manage health and safety ion context to organisational structure.
Dilemmas that encountered in executing systems as well as policies for health and safety has
been studied here. Executing the safety policy provides benefits such as emotions, make
improvement in treatment process and patient handling.

REFRENCES
Books and Journal