Establishing and Maintaining a Work Health and Safety System Report

This report provides a comprehensive analysis of establishing and maintaining a Work Health and Safety (WHS) system, specifically focusing on the Ballina District Hospital. The report delves into the importance of WHS, emphasizing its role in preventing accidents and injuries, reducing employee turnover, and minimizing costs. It outlines the framework for health, safety, and security, referencing Australian WHS legislations, including the Model WHS Act, regulations, and codes of practice. The report highlights the importance of consultative arrangements, including WHS committees and employee consultation, to identify hazards and develop effective policies. Furthermore, it details practices for identifying hazards, assessing risks, and implementing control measures, emphasizing risk management strategies. Finally, the report evaluates the organizational health, safety, and security system, stressing the significance of policies, commitment, and resources in maintaining a safe and healthy work environment. The report stresses the importance of a proactive approach to WHS, ensuring a secure and productive workplace for all employees.

Establish and Maintain a
Work Health and Safety
System

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
Establish and maintain a framework for health, safety and security...........................................3
Establish and maintain consultative arrangements for the management of health, safety and
security........................................................................................................................................5
Establish and maintain practices for identifying hazards, and assessing and controlling risks. .6
Evaluate organisational health, safety and security system........................................................7
CONCLUSION................................................................................................................................8

INTRODUCTION
Work health & safety refers to effective practices and policies which are helpful to
prevent accidents and other injuries of employees at work place. It includes to establish
emergency exit gates, fire extinguisher and other activities which are essential to make sure
about safety of staff members in organisation. However, it is necessary for every organisation to
maintain secure atmosphere and safe condition of working for employees so that they can
perform properly. This assignment is based on Ballina District Hospital which is known as a
local community, 3 level rural hospital that provides care to around 9300 patients every year.
Hospital The present report will focus on establishing and maintaining a framework for health,
safety and security. It will also includes consultative arrangements for management of health,
safety & security. The practices for identifying hazards & controlling risks and organisational
health safety system is given below.
MAIN BODY
Establish and maintain a framework for health, safety and security
Work place health & safety (WHS) can be described as an important aspect which consist
the criterion of assessment and mitigation of risks which may affect health of employees. It is
necessary for every organisation to establish an occupational health system which provide
support to boost up overall productivity of business. In context of Ballina District Hospital, they
should have effective work place health & safety policies which render several benefits. Initially,
it is helpful to retain staff in company for reducing employee turnover of an organisation.

However, it will facilitate to maximise productivity and reduce risk of occurring illness and
injuries at a work place. In addition to this, it will help to decrease the cost of injury a
compensation of workers which increase profitability of a company. Moreover, it will facilitate
to fulfil legal obligations and employee responsibilities in correct way.
The framework of health & safety refers to a set of practices and policies which should be
followed by organisational management for proving secure working atmosphere to employees. It
consist the legal framework to be followed by Ballina District Hospital as per Australian WHS
legislations to attempt number of aspect which are given here.
 Initially, it includes to provide safe work place including availability of required
equipments and exits in proper condition for workers.
 Basically, it consist the criterion of conducting assessment of risk factors and
implementation of appropriate measures in order to prevent control these elements.
 Meanwhile, it involves to put efforts for making sure about utilisation and handling of
products as well as substances in organisation.
 However, it includes the policy of providing and maintaining secure machines and
materials for conduct various manufacturing procedures appropriately.
 In addition to this, they should carrying out assessment of workplace layout and
providing secure working systems respectively.
 Moreover, it involves the criterion of rendering favourable working atmosphere and
facilities to employees to attain their better performance.
 At last but not the least, the organisation must have insurance and workers' compensation
insurance for the staff members.
The work health & safety framework consist the Model WHS Act, Model WHS
regulations and Model codes of practices which should be considered by every business
organisation while maintaining secure working environment for employees. It involves different
regulatory policies and other relevant rules which facilitate to provide effective working
conditions for workers to reduce chance of occurring injuries & accidents at work place.
However, organisations must policies of giving appropriate compensations to employees if some
misshapen take place during their performance in organisation. Meanwhile, the Model of WHS
Act consist several legislation including Work Health & Safety Act 2011 which should be
followed by Ballina District Hospital. Work Health & Safety Act 2011 can be described as a

framework of protecting health, safety and welfare of workers including those individuals who
might be affected by the work. Moreover, Model of regulations consist legal norms like Work
Health & Safety Regulation 2011 which provide information and guidance to business
companies to prevent or minimise risk at work place for managing suitable working conditions to
make security of workers. In addition to this, the Model of codes of practices consist number of
elements which should be considered at work in Ballina District Hospital. It includes code of
abrasive blasting, confined spaces, construction work, demolition work, excavation work and
first aid in the work place. Moreover, it also consist Code of hazardous manual tasks, how to
manage & control asbestos in the work place, how to manage work health & safety risks and
many more.
Establish and maintain consultative arrangements for the management of health, safety and
security
The Work Health & safety (WHS) is a very important aspect to be focussed in order
establish and maintain suitable working environment in order to reduce relevant problems. It
includes the criterion of consulting with desired people to take appropriate suggestions to
implement more effective working conditions. However, it is necessary for business
organisations to take take suggestions from authorised person or desired committees for
preparing efficient policies as well as practices to manage suitable working atmosphere in
Ballina District Hospital in which few of them are described here.
WHS committees – This can be described as an administrative body including a group of
people with specific agenda in respect of determining risk factors and consult effective
processes. It includes the criterion of identifying hazardous aspects at work and place and
suggest effective activities to solve it for increasing safety of it. However, this committee has a
role to support or resolving any kind of health & safety problem and carry out regular safety
inspections in order to establish a system to record incidents & accidents. In addition to this, it
has a role of providing appropriate recommendations for managing regarding boosting up Health
& safety. Moreover, it consist access of any kind of information related to risk of health & safety
from any equipment or substance or occupational disease.
WHS and consultation – The concept of consultation is an important part of any kind of
WHS program. It is necessary to conduct the meeting of workers to gain their suggestions about
improvement of working conditions to make them feel more comfortable to perform their roles

& duties properly. However, it is well known that actual problem can be accurately explained by
that individual who has been faced the same at work place. It is helpful to analyse the issue
which are required to be sort out prior for facilitating improvements of working environment that
facilitate to increase overall productivity of Ballina District Hospital. They should conduct
meetings with employees informally to discuss about problems and invite them to raise issues
related to WHS. It includes to conduct visual safety inspection which helps to evaluate problems
and encourage management of organisation to implement effective practices. Meanwhile, regular
inspection and consultation of workers will facilitate to put efforts in correct direction to make
sure about appropriate working environment.
Resolving WHS issues – This can be described as the criterion of solving problem
related to work place health & safety for providing appropriate working condition to employees,
it will provide support to increase overall productivity and reduce cost of compensation provided
to people after accidents at work place. However, it is essential to focus on suggestions and
complaints of staff regarding problems in work place and sort out the same properly. Moreover,
it can be considered as an important aspect according to legislations to give suitable working
environment to staff members.
Establish and maintain practices for identifying hazards, and assessing and controlling risks
The effective practices and procedures are required to be implemented in organisation for
determining hazards and policies to control them accordingly. It is necessary to identify the
hazardous factors which helps to apply more effective as well as efficient processes to solve
them properly. However, controlling of regular operational activities and hazardous aspects is
essential to direct them in correct direction for avoiding problem at work place. In case of
Ballina District Hospital, they should have appropriate procedures or practices for identifying
hazards and implement appropriate activities to control risk factors accordingly.
Risk management can be considered as an effective method for analysing hazardous
aspects and put efforts to control them in terms of maintaining suitable work environment for
staff members. It is necessary to divided risk assessment into several categorise to evaluate
relevant risk factors separately to sort out issues in correct manner. Initially, it includes people
including new employees, loss of key staff, peak trading, understaffing and hiring contractors. It
is necessary to maintain key employees which has a role to make work place favourable for
working by cleaning and repairing the overall operational area. However, it is necessary to

provide proper training to new candidates to make them capable for raising issue related to work
and put efforts on individual level to manage suitability of working area.
At the other hand, risk management of property is very important including machines,
equipments and other assets of an organisation. It includes hospital furnishing & fabrics, kitchen
equipment, patient wards, OPDs, pathological devices & machines, availability of different
medicines & treatment equipments, air conditioning, electrical wiring, public areas (like lifts,
stairs, corridors & fencing), bathroom fittings, storage facilities and waste management systems
which are required to be managed by management of hospitals. In context of Ballina District
Hospital, it is required to provide desired training to employees for managing all these factors for
ensuring favourable working conditions and conduct regular inspection to evaluate the same for
further improvements. Moreover, the final component of risk management is processes, surgical
procedure, providing injections, process of various laboratory test, clinical practices of treatment
and setting up wards, cleaning, wastage removal and cash control.
Evaluate organisational health, safety and security system
The health, safety and security systems is required to be established in every organisation
for ensuring healthy work place so that people can perform more comfortably. It is necessary to
make an appropriate set of practices and policies for maintaining safe atmosphere of working.
However, it will provide support to improve regular productivity of employees because when an
individual perform comfortably then they can give their best in working. Moreover, it has been
analysed that criterion of maintaining safety of employees is one of the important aspect of a
company. In context of Ballina District Hospital, the safety & health system is known as an
essential part of organisation which is responsible to cover number of key elements. Initially, it
includes health & safety work organisation as well as effective policies in company for ensuring
security of employees. However, it consist the criterion of procedure of planning in respect of
preventing accidents and ill health of staff at work place. In addition to this, it involves the line
management responsibilities to make sure about healthy working condition for people in an
organisation. Moreover, it consist several components like policies, procedures and resources in
order to develop, implement, review and maintaining an occupational safety & health policy. The
health system of Ballina District Hospital consist several element which are explained below.
Policy & commitment – This can be described as an important aspect which should be
done by management authorities of an organisation in order to establish an occupational safety &

health policy programme for work place. It will provide support to give secure working
condition to employees and make them feel comfortable while performing in order to complete
operational targets properly. Meanwhile, it includes effective policies which should be followed
by staff members to perform in correct direction safely. However, it consist the approaches that
are cost effective to develop and preserve human & physical resources which facilitate to
decrease financial losses as well as liabilities.
Planning – The planning is very important to conduct every operational activity or
procedure along with dealing through risk factors to achieve better outcomes. It includes the
criterion of formulating an effective as well as efficient plan of action in respect of completing
requirement of health & safety at work place. Basically, it is necessary to put an effective
management structure and arrangements in terms of delivering the desired policy. Moreover, the
efficient safety & health targets and objectives are required to be established for all the staff
members as well as managers in Ballina District Hospital.
Implementation & operation – This refers to apply desired practices with the help of
developing required abilities and support procedures essentially in respect of attaining better
outcomes for health & safety objectives and targets respectively. It involves the aspect of
encouraging entire employees to care fully carrying out their tasks through avoiding injuries or
accidents at work place include effective arrangements in Ballina District Hospital. However, it
includes underpinned by involvement and participation of staff effectively with the help of
taking appropriate consultation including utilisation of safety committee where it exists and
safety representation system. Moreover, it consist sustained through an effective communication
and promotion of competence that is responsible for allowing staff members and their
representatives in terms of making a accountable & informed contribution towards safety &
health efforts in Ballina District Hospital.
Measuring performance – The measuring of performance is required to be done by
monitoring employees and conduct evaluation of safety and healthy working of them. It includes
the criterion of setting standards of performance them compare them with actual working of staff
which helps to understand about threat in outcomes. However, it will also supportive to
determine health and safety condition at work place to analyse about chance of occurring
accidents or injuries to improve policies for improving working place more secure. Moreover, it

is necessary to prefer to active self monitoring to determine effectiveness of present health
management system in order to identify issues to solve them as son as possible.
Auditing & reviewing performance – The auditing and reviewing consist the criterion
of conducting inspections of health & safety management systems in order to determine problem
in it. It helpful to facilitate a strong commitment to continuous improvement including the
development of policies. Systems and techniques of risk control last work place in Ballina
District Hospital.
CONCLUSION
From the above report, it has been concluded that work health & safety can be described
as an effective practices and policies for preventing accidents or injuries of employees at work
place. It consist the framework for health & safety to be focussed by every business organisation
in order to gain several benefits such as retain staff, maximise productivity, decrease the cost of
injury and fulfil legal obligations. However, it includes maintain consultative arrangements to
manage related problem with the help several practices including WHS committees, WHS &
consultation and Resolving WHS issues. In addition to this, it involves to conduct risk
management of various aspects related to people, property and processes to maintain favourable
working environment. Moreover, it includes health, safety and security system of selected
organisation involving number of components such as Policy & commitment, Planning,
Implementation & operation, Measuring performance and Auditing & reviewing performance.