University Project: Health System Implementation Recovery Project

This document presents a comprehensive recovery project plan for the implementation of a health system, covering various aspects of project management. It includes a detailed scope planning with requirements traceability matrix, work breakdown structure, and responsibility assignment matrix. The cost planning and control section features a cost-benefit analysis, total cost of ownership (TCO) calculation, budget vs. actual costs comparison, and earned value analysis. The project also addresses quality planning, identifying key performance indicators and factors defining quality, along with methods for measuring quality. Furthermore, the document covers schedule planning, risk planning (including uncertainty assessment, threat identification, and mitigation strategies), and risk control, focusing on risk quantification and contingency planning. This project provides a thorough framework for managing and recovering health system implementation projects, ensuring successful execution and adherence to quality standards.

Running head: PROJECT MANAGEMENT
Project Management: Health System Implementation Project
Student Name:
University Name:

1PROJECT MANAGEMENT
Table of Contents
A. Recovery Project Scope Planning...............................................................................................2
1. Requirements Traceability Matrix...........................................................................................2
2. Work Breakdown Structure.....................................................................................................3
3. Responsibility Assignment Matrix..........................................................................................5
B. Recovery Project Cost Planning and Control.............................................................................5
1. Cost benefit analysis................................................................................................................5
2. TCO (Total cost of ownership)................................................................................................7
3. Budgeted vs. actual costs.........................................................................................................8
4. The earned value of the recovery project..............................................................................11
C. Recovery Project Quality Planning...........................................................................................11
1. Key performance indicators of quality..................................................................................11
2. Important factors in defining quality.....................................................................................12
3. Measurement of quality.........................................................................................................12
D. Recovery Project Schedule Planning........................................................................................13
E. Recovery Project Risk Planning................................................................................................19
1. Amount of uncertainty in the project.....................................................................................19
2. Threats associated with the project........................................................................................20
Table 9: Identification of threats................................................................................................20
3. Mitigation of threats..............................................................................................................20
F. Recovery Risk Control..............................................................................................................21
1. Appropriate quantification of the risks (probability vs. impact)...........................................21
2. Contingency funding or time buffers in place to handle threats............................................22
Bibliography..................................................................................................................................23

2PROJECT MANAGEMENT
A. Recovery Project Scope Planning
This segment of the paper focuses on the recovery planning for project scope with the
help of requirements traceability matrix, work breakdown structure and responsibility
assignment matrix. The aspects that have been considered for the recovery planning of project
scope to design and implement the Health system for Healthcare are illustrated in the below
sections.
1. Requirements Traceability Matrix
This is a tool that can be used by validation team for ensuring the requirements are not
missing during validation of the project and auditors can use it to review the documentation of
validation. The Requirements Traceability Matrix ensures that the defined requirements for a
particular system are being tested with valid test protocols. The Requirements Traceability
Matrix for the project on implementation of Health System is illustrated as below:
ID Requiremen
t
Design
Specificatio
n
Requestor Business
Justification/Nee
d
Technical
Specificatio
n
Test
case
Number
Req
1
Login and
Logout
functionality
The system
has proper
functionality
of login and
logout.
Developer,
Business
Owner
The users are able
to login and
logout of the
system easily.
There is
proper
validation of
username
and
password for
login
TS#01:
Logging
Module

3PROJECT MANAGEMENT
process.
Req
2
Enquiry The system
must be able
to provide
quick
response to
queries
being made
by users.
Business
Analyst,
Customer
The involvement
of customer care
for every query
being raised by
customers will
require additional
cost or resource.
The system
processes
the requests
of users
quickly and
with
accuracy.
TS#02:
Respons
e
Module
Req
3
Access of
medical
records
The medical
records of
properly
arranged and
can be easily
accessed.
Administrator
, Customer
It is required for
eliminating the
issue of data
replication or
improper
management of
medical records.
The database
is secure and
can be
accessed
easily.
TS#03:
Records
Module
Table 1: Requirements Traceability Matrix for the project
2. Work Breakdown Structure
The work breakdown Structure for the project on Health system implementation is
presented in a tabular format as below:
WBS Task Name
0 Medical IS Vendor Project
1 Initiation
2 Planning

4PROJECT MANAGEMENT
2.1 Communication
3. Project Kickoff
4. Execution
4.1 Vendor Medical IS DB Tables
4.2 Final Code Review-Module 1
4.3 Final Code Review-Module 2
4.4 Final Code Review-Module 3
4.5 Medical IS Vendor Reporting
4.5.1 Requirements
4.5.2 Requirements Approved
4.5.3 Report Development
5. Oversight
6. Go-Live
7. Monitor and Control
7.1 Support
8. Closing
Table 2: Work Breakdown structure for the project
Medical IS Vendor Project
Initiation Planning
Communication
Project Kickoff Execution
Vendor Medical IS
DB Tables
Final Code
Review-Module 1
Final Code
Review-Module 2
Final Code
Review-Module 3
Medical IS Vendor
Reporting
Requirements
Requirements
Approved
Report
Development
Oversight
Go-Live
Monitor and Control
Support
Closing
Figure 1: Work Breakdown Structure for the project
(Source: Created by Author)

5PROJECT MANAGEMENT
3. Responsibility Assignment Matrix
Task Name Project
Manager
IS
Manager
Busines
s Owner
SME DBA
1
Business
Analyst
Developer Report
Dev 1
QA
Initiation R C I I
Planning R
Communication
R
Project Kickoff R
Execution R
Vendor
Medical IS DB
Tables
C I R R,A
Final Code
Review-Module 1
I C C A R
Final Code
Review-Module 2
R
Final Code
Review-Module 3
A I C R
Medical IS
Vendor Reporting
I C I C R A
Requirements
I C A R
Requirements
Approved
C I A R R
Report
Development
A I C R R
Oversight R A I C
Go-Live R C A I
Monitor and
Control
R A I C R
Support I R C A
Closing R A I C
Table 3: Responsibility Assignment Matrix for the project

6PROJECT MANAGEMENT
B. Recovery Project Cost Planning and Control
1. Cost benefit analysis
The cost benefit analysis in context to the project of Health System Implementation is
illustrated as below:
Costs and Benefits for the recovery project
Category Year 0 Year 1 Year 2 Year 3 Year 4 Year 5
Value of benefits $65,000 $52,500 $35,570 $57,500 $45,260
Development costs ($90,000)
Annual expenses ($12,500) ($13,150) ($11,250) ($13,570) ($10,230)
Net benefit/costs ($80,000) $52,500 $39,350 $24,320 $43,930 $35,030
Discount factor $1 0.9091 0.8264 0.7513 0.6830 0.6209
Net present value ($55,000) $47,727 $32,521 $18,272 $30,005 $21,751
Cumulative NPV ($35,000) $12,727 $45,248 $63,520 $93,525 $115,276
Cost/Benefit Analysis for the Recovery project
Year of Project
year 0 year1 year 2 year 3 year 4 year 5 TOTA
LS
Net economic benefit $45,50
0.00
$35,65
0.00
$42,65
0.00
$32,56
0.00
$36,25
0.00
Discount Rate 6% 1 0.9434 0.8900 0.8396 0.7921 0.7473
PV Of Benefits $0.00 $42,92
4.53
$31,72
8.37
$35,80
9.76
$25,79
0.57
$27,08
8.11
NPV of all BENEFITS $0.00 $42,92
4.53
$74,65
2.90
$110,4
62.66
$136,2
53.23
$163,3
41.34
$163,3
41.34
One Time Costs ($90,0
00.00)
Recurring Costs $0.00 ($11,2
50.00)
($14,5
70.00)
($13,2
50.00)
($10,25
0.00)
($9,750
.00)
Discount Rate 6% 1.0000 0.9434 0.8900 0.8396 0.7921 0.7473
PV Of Recurring Costs $0.00 ($10,6 ($12,9 ($11,1 ($8,118 ($7,285

7PROJECT MANAGEMENT
13.21) 67.25) 24.96) .96) .77)
NPV Of All Costs ($60,0
00.00)
($70,6
13.21)
($83,5
80.46)
($94,7
05.41)
($102,8
24.37)
($110,1
10.14)
($110,1
10.14)
Overall NPV $53,23
1.20
ROI 0.48
Breakeven analysis
Yearly NPV Cashflow ($90,0
00.00)
$32,31
1.32
$61,68
5.65
$99,33
7.71
$128,1
34.27
$156,0
55.58
Overall NPV Cashflow ($90,0
00.00)
($57,6
88.68)
$3,996
.97
$103,3
34.68
$231,4
68.96
$387,5
24.53
Project Breakeven occurs
between year 1 and 2
1.94
Table 4: Cost benefit analysis for the project
2. TCO (Total cost of ownership)
The calculation for the TCO in terms of the Health System Implementation project is
provided as below:
On-Premises cost breakdown summary
Category Cost
Compute $157,935
Hardware $132,986
Software $18,521
Electricity $6,428
Data center $11,207
Networking $45,488
Storage $2,662

8PROJECT MANAGEMENT
IT labor $2,429
Total cost $377,656
Table 5: Cost summary for existing system
Health System cost breakdown summary
Category Web Direct cost
Compute $42,426
Data center $0
Networking $0
Storage $921
IT labor $915
Total $44,262
Table 6: Cost summary for implementing Health System
Figure 2: Total On-premises vs Health System cost over time
(Source: Created by Author)
The estimated cost savings could be as much as $333,395 (88%) over 3 year(s) by
implementation of the Health system in Healthcare.

9PROJECT MANAGEMENT
3. Budgeted vs. actual costs
Task Name Budgeted Cost Actual Cost
Medical IS Vendor Project $230,892.00 $233,452.00
Initiation $7,680.00 $7,680.00
Budget dollar service request $3,800.00 $3,800.00
Project Charter $1,600.00 $1,600.00
Obtain Approvals $2,280.00 $2,280.00
Planning $9,360.00 $9,360.00
Project Plan $4,800.00 $4,800.00
Resource allocation approvals $1,800.00 $1,800.00
Communication $2,760.00 $2,760.00
Develop Communication Plan $600.00 $600.00
Review/Approve
Communication Plan $2,160.00 $2,160.00
Project Kickoff $0.00 $0.00
Execution $197,764.00 $197,764.00
Vendor Medical IS DB Tables $36,320.00 $36,320.00
Create Tables $33,200.00 $33,200.00
Create/Modify vendor
database tables $28,800.00 $28,800.00
Promote tables to QA $1,440.00 $1,440.00
Validate tables $2,160.00 $2,160.00
UAT $800.00 $800.00
Promote Tables to
Production $3,120.00 $3,120.00
Create production ticket SR# $1,200.00 $1,200.00
Deploy Tables $720.00 $720.00
Validate Tables $1,200.00 $1,200.00
Final Code Review-Module 1 $9,200.00 $9,200.00

10PROJECT MANAGEMENT
Module 1 code review $7,200.00 $7,200.00
Validate data accuracy $2,000.00 $2,000.00
Final Code Review-Module 2 $9,124.00 $9,124.00
Module 2 code review $7,524.00 $7,524.00
Validate data accuracy $1,600.00 $1,600.00
Final Code Review-Module 3 $1,600.00 $1,600.00
Module 3 code review $0.00 $0.00
Validate data accuracy $1,600.00 $1,600.00
Medical IS Vendor Reporting $141,520.00 $141,520.00
Requirements $41,600.00 $41,600.00
Define Business Rules $16,640.00 $16,640.00
Data Mapping $11,440.00 $11,440.00
Report mockups $4,160.00 $4,160.00
Documentation and Current
Mockup Layouts $9,360.00 $9,360.00
Requirements Approved $0.00 $0.00
Report Development $99,920.00 $99,920.00
Report file layout data
mapping $11,520.00 $11,520.00
Report UAT $5,760.00 $5,760.00
Reports Approved by
Business Owner/Vendor $3,120.00 $3,120.00
QA $79,520.00 $79,520.00
Test Case Creation $8,800.00 $8,800.00
Test Case Execution $11,200.00 $11,200.00
Deploy Reports to
Production $1,440.00 $1,440.00
UAT $58,080.00 $58,080.00
Testing Support $10,560.00 $10,560.00
Remediation $10,560.00 $10,560.00

11PROJECT MANAGEMENT
Production Support $36,960.00 $36,960.00
Oversight $11,408.00 $11,408.00
Project Manager $5,888.00 $5,888.00
Architect $5,520.00 $5,520.00
Go-Live $0.00 $0.00
Go-Live Milestone $0.00 $0.00
Module Reports in Production-
Go live $0.00 $0.00
Monitor and Control $4,680.00 $4,680.00
Support $4,680.00 $4,680.00
Define Support Process $2,280.00 $2,280.00
Review Support Process $2,400.00 $2,400.00
Support Process Approved $0.00 $0.00
Closing $2,560.00 $2,560.00
Lessons Learned $2,560.00 $2,560.00
Table 7: Budget vs Actual costs for the project
4. The earned value of the recovery project
The earned value is a technique for measuring the performance of a project in context to
the project baseline. The earned value for the project is calculated as below:
Earned Value = % of completed work X BAC (Budget at Completion)
= 26% of BAC (Since, the project is completed 26%)
= 26% of 230,892.00 (USD) = 0.26 x 230,892.00 (USD)
= 60,031.92 USD
Hence, earned value for the recovery project is 60,031.92 USD.