Development of an Information System: Project Charter in Healthcare

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Added on 2023/04/07

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PROJECT CHARTER
Version 1.0
Sponsor: Please Insert
Project Name: Development of the Information System in Healthcare Industry
Prepared By: Please Insert Your Name Date: 14-03-19
Problem/Opportunity Background: Problems related to the management of patient data within a
healthcare organization is quite common and for that, it is necessary to make use of an effective
information system that can, store record and easily process the data of the customers.
The use of information system in healthcare becomes a necessity as a small data misplace can
significantly affect health of the patient. A single data misplace can prove to be fatal for the patients and
therefore, it is quite integral for a healthcare organization to identify certain means of data storage and
access, which will be free from any human errors. Therefore, the proposed project of development of
information system is justified and is feasible as well.
The information system in healthcare industry has a number of advantages. The information system can
be used for automating the entire process of providing a healthcare service. Booking appointments with
the doctors can be automated and prescriptions can be generated digitally. This will enforce a
transparency in the entire process and therefore, implementation of this project is justified. The project is
expected to be planned and executed within 12-16 weeks and

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Deliverables & Requirements
The major deliverables and the requirements of a project is needed to be identified in order to ensure
successful project planning and delivery. A basic information system will be implemented so that the
entire project can be completed within 16 weeks. The timeline for completion of the project is quite
constrained and therefore the project is needed to be planned accordingly. The key project deliverables
and the requirements of the project are identified as follows-
Key Deliverable-
The main deliverables of this project are indicated as follows-
 Documentation of the Key Requirements
 Development and Approval of Project Plan
 Estimation of the Project Schedule and Budget
 Identifying the Key Milestones
 Designing the Information System
 Coding the Information System
 Testing the System
 Launching the System
 Training the Staffs
 Preparation of Project Closure Report
Key Requirements-
Apart from the key project deliverables, it is essential to identify the major requirements of the project.
The undertaken project should be able to fulfil the identified requirements of the project in order to
achieve the desired outcome.
 A working information system is needed to be delivered
 The information system is needed to be tested prior to delivery
 The information system that is designed must be compatible with the hardware modules of the
healthcare organization, for which it is being deployed.
 The information system must undergo required quality testing prior to delivery.
 This is a high priority project and therefore, the information system is needed to be implemented
within 16 weeks

The benefits and the KPIs of the project is indicated in the table below-
BENEFITS KPIs
The implementation of information system can
help in better management of all the operations
within a healthcare organization
Reduction in customer complaints by 25% within 2
months of system implementation
The implementation of this information system
can considerably reduce the processing time of
the services offered in healthcare organization
Reduction is patient’s waiting time for a service by
30% within 1 month of system implementation
The implementation of this system can
significantly help in increasing the business benefit
of a healthcare organization.
Increase in number of patients’ served per day by
10% within 6 months of implementation of the
information system in the healthcare organization.
Strategic Alignment
The main aim of this project is to deliver an information system for a healthcare organization. The
project is undertaken in order to improve the healthcare service delivery to the patients. The
implementation of this type of information systems in healthcare organization is justified particularly
because it enforces a systematic control of all the information that is generated within a healthcare
organization. The use of this types of information system considerably reduces the processing time of
the services that are offered to the patients. Apart from that, it considerably reduces the human errors
associated with data processing.
The project undertaken has significant need in a healthcare organization and therefore, implementation
of this project is justified. A realistic project plan will be prepared, which will be followed by the entire
project team. The delay in any activity of the project is to be avoided in order to ensure that the project is
completed within the constrained time of 16 weeks.
Approximate Cost
The project is expected to be implemented within and approximate cost of $20, 00000. This estimated
cost of the project includes the labour cost, cost of materials and equipment, hardware and software
costs.

Approximate Timeframe/Milestones
The project is scheduled to be completed within 16 weeks. The important milestone of these project are
as follows-
 Development and Approval of Project Plan
 Completion of the Software Designing
 Completion of software Coding
 Completion of Software testing
 Completion of Training the Staffs
 Development of the Project Closure Report
In order to successfully achieve this milestone, the project team needs to follow a planned approach so
that the entire project can be completed within 16 weeks. Failure of achieving all the above mentioned
milestones within 16 weeks can result in project failure.

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Key Risks
The implementation of this project is subjected to a number of risks that are needed to be mitigated.
The risks present in the system along with their key mitigation approaches are outlines in the table
below-
Risk Probability Impact Mitigation
Schedule Risk as the project is
being implemented in a
constricted timeframe
High High A realistic project plan is to be
developed considering all the
possible activities that are required
to be completed in the project.
Resource Unavailability as it is
a high priority project
Medium Medium Only Skilled and available
resources are needed to be
chosen.
System Failure as the software
is being implemented in a much
constricted time
Medium High Significant time is to be allocated
for system testing
Lack of Proper Training as the
staffs are new to the system
Low Medium Training should be imparted as a
part of this project
APPROVAL Yes / No
Please Insert the Signature Date:____________
Sponsor

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