Real-Time Logistics Tracking: Project Management in Healthcare NHS

This report examines the application of project management techniques to healthcare logistics, specifically within the NHS. It discusses the business case for implementing real-time tracking solutions to improve resource management, reduce human errors, and enhance overall efficiency. The report explores various project management tools and techniques, including work breakdown structures, workflow organization, time management, agile methodologies, classical techniques, and the Rational Unified Process. It details the project lifecycle phases, from initiation to closure, emphasizing the importance of planning, execution, monitoring, and stakeholder coordination. The analysis highlights the role of the project manager in overseeing the project's performance, managing risks, and ensuring alignment with healthcare service delivery goals. The report also touches upon the significance of project planning in defining stages, allocating resources, and achieving measurable objectives, ultimately contributing to the success of healthcare projects.

Project Management for Healthcare
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Contents
Question-1..................................................................................................................................3
Question-2..................................................................................................................................4
Project management techniques or tools................................................................................4
Question-3..................................................................................................................................7
Project planning.....................................................................................................................7
Milestones..............................................................................................................................9
Question-4..................................................................................................................................9
REFERENCES.........................................................................................................................11
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Question-1
Project business case
The Business case is related NHS (National Health Service) while implementing a
project of tracking solutions for logistics in hospital on real-time basis. This kind of project
focuses on large clinics and hospitals such as NHS, as they have been managed the patients,
resources. Most importantly, resource management is becoming consider as prominent areas
of concern for a large medical system. The conventional resource management systems are
prone to be identified human errors, communication gaps. There is a lot of disturbances, But
NHS will try to implement a project of tracking solutions for logistics. It allows hospital staff
member to manage and control all resource properly.
Tracking solutions for logistics as project that allows them to manage and control the
location of different patients, track their specific schedules. This will help to allot or assign a
particular staff members accordingly. A digital solutions for managing and controlling
logistics which will reduce the chances of communication gaps and human errors.
The aim of project to identify the current status and investigate the performance of hospitals
on real time basis, predicting the location to determine functional as well as non-functional
requirements. It propose a novel based technology and get access to increase level of
advantages. The benefits of tracking solutions for logistics on real-time basis Project supports
to improve the resource management procedures and easily identified the specific
requirements of patient’s, tracking or monitoring the logistics process (Agbejule and
Lehtineva, 2022). In order to complete the entire project within 3-4 Months, enhancing the
capacity of hospital systems. On the other hand, it is also focused on the different risks such
as financial risk, cost estimation risk, performance risks.
The role of project manager is to establish a coordination and collaboration with
stakeholders for managing, overseeing the overall performance of project. In healthcare
project, manager is potentially focused on the health service delivery that span different sites
as well as programs. The goal of project manager in healthcare enterprise for increasing the
effectiveness and efficiency in terms of healthcare services. On the other hand, it is also
aligned with sanitary and other kind of medical needs, resources and integrated with service
across different sector. The current innovative project can be handled by project manager and
improve quality of service, emphasizing health promotion, prevention. This kind of approach
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can be improved accountability in health management systems. In the context of risk
management, project manager focuses on the quality of assurance, risk management plan that
help to identify uncertain threats. The management approach help to the manager when they
can easily identify project timeline, budget or objectives. Project manager is responsible
person to establish a strong coordination with other stakeholders. In order to identify or
prepare accurate report and get access all essential resources. According to the project
manager, it will be delivering project within particular deadline.
Question-2
Project management techniques or tools
The project management operations are performed in the current project which is
usually framed around lifecycle. Basically, it is categorised the different phases such as
initiation, planning, execution, controlling and closure. Different kind of project management
tools & techniques assist project manager and their team members in carrying out work in
best possible manner (Alkhlaifat, 2021). For example- Some kind of time management tools
or technique such as project network diagram, Gantt chart. These are helping to represent the
different phases and identifying the importance in current project management. The
effectiveness of project management techniques or tools.
Project management Tools
The project management tools are important and helps to use a proper implementation at
the time or development stage. It supports to achieve desired outcomes or results.
 Work break down – this kind of technique is used by project manager to identify
various activities into chunks of managing tasks. As team member can easily
understand and complete tasks in proper manner. Work break-down structure can be
used as project management technique, but it is also consider as tool, regardless of
method end-up choosing. It is helping to understand all kind of tasks and resources
that go into final solutions. Afterwards, it will be successfully delivering the project
outcomes or results.
 Organizing workflow and planning- This kind of project management tool supports
in planning process and identifying the entire procedure. Large companies such as
NHS as healthcare enterprise that will improve the system of tracking of logistics on
real time basis. It tends to use the best possible solutions like MS project. It can be
designed with the help of larger teams or groups. For example- A small team though,
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it has completely a different story. There are lot of alternatives option in which used
by market, equip with that do not have all kind of fancy features of finding best
solutions.
 Time management & scheduling- In healthcare project, manager is focused on the
money or expenses because these are considered the top factor in the development of
project. That’s why, it is important to focus on the project and allows to spend all
essential resources, time (Barbalho, 2022). It is carefully managing the performance
of project in proper manner. The project has been formed from start because it spends
some valuable resources on teams & equipment’s. It might have not even available
when it has been completing process. Before executing tasks, it is important to fix a
proper scheduling and clarify the particular dates with all members before spending
all type of revenue
Project management Techniques
Project management techniques are defined the workflow and how the project will
reshape the tasks. Discussion on the different techniques and perform execution, helping to
generate best possible results. It is also exploring and find the right techniques to provide
advantages or benefits in current project.
Agile project management- this kind of technique is used by project manager in
healthcare project which has become consider as popular, quite outstanding in its application.
It deals with current project in the best way from other kind of traditional procedure (Ferreira,
Tereso and Fernandes, 2022). It is known as agile project technique. In the tracking solutions
for logistics in hospital on real-time, Project manager will be using agile approach in order to
handle large healthcare project. Agile methodology is helping to perform detailed analysis
and identifying the importance of process at the time or development. The detailed analysis is
always helping to focus on the effective as well as adaptive planning. In order to identify the
particular needs or changes which required in the project. It is also re-shaping the entire
project and gain more opportunity. All kind of activities are showing a particular result in
order to focus on the continual improvement at the time of development or execution process.
The entire of teams or groups has focused on the organised and included to generate best
outcomes.
In the current project, agile technique can be applied and identify the precise
increments which has been performed by collaborative teams or groups. As considering the
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agile management procedure, it will be linked with scrum or agile in the project and
completing the development process with proper ease.
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Classic technique- It is based on the process in current project and understanding
work-life as requires the latest & the most complex technique. The primary aim is to find the
tangible results. It is also known as simplest technique and the most effective way to perform
significant approach in development process. The classical technique is one of the best
process which include a proper plan in order to cover all kind of upcoming work activities.
Each and every tasks are performed, what should be considered the applications, defined a
particular tasks. In some cases, it is allocating all necessary resources according to the
significance which providing, receiving a proper feedback from teams. It is helping to create
a strong team and also tracking, monitoring quality of work (Filippetto, Lima and Barbosa,
2021). In particularly, the classical technique is becoming appropriate where it will create a
simple tasks for handling teams or groups. Moreover, it also setup an actual or planned
deadline. It prioritise the specific tasks on the basis of urgency, and maintain dependencies.
Moreover, the classical procedure is the best approach for running the entire projects that are
performed by small team. In some cases, it does not required a complex strategy because it is
not required.
Rational Unified process- this type of technique is based on the framework that was
designed for software in market where it has been developed a new system through effective
teams. The role of project manager is to select RUP technique and gain more benefits from
framework. In some cases, it is also achieved the best results or outcomes.
Rational Unified process is usually describing the implementation of sequential as
well as iterative development. Water-fall technique is the most efficient way to do some
change and taking feedback. It helps to collect or gather necessary information regarding
project. It has taken from direct item users. When project manager will try to develop
tracking of logistics system where it has been divided into small process and also break-down
the pieces, identifying the needs of end user as input. This kind of approach has been satisfied
as key factor in the project completion.
In case of project management, manager has been followed the different phases and
achieve its desirable goals or objectives.
Initiation phase- in this phase, it will be creating a project charters and defined the
entire project at high level. On the other hand, it also identified the problem statement, project
objectives, gals and team leads, expected advantage or benefits.
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Planning- in this phase, project manager should be explained and highlighting her or
his expected project results. It is also expected to manage or control the entire project teams
and identifying the best results or outcomes. Planning will support to provide brief idea in the
project development and consult with team members to execute different procedure.
Execution- in this process, it has been required to focus on the initiatives and
performed tasks, realised, set-out in particular work plan. It is important to communicate,
coordination with stakeholders and tracking the implementation process (Goel, 2022). By
using effective plan, it will be conducting a regular meeting which has been setup by project
manager.
Monitoring & controlling- the role of manager is to keep monitor or track the key
performance of entire project. It is targeted to establish or measure on the performance of
project in proper manner. In some cases, performance indicator will be managed and
controlled by using dashboards, which is always helping to visualize the progress of project.
Closing process- it has been performed different activities that will review the
performance of project, discussed about lessons. In this process, project will be delivered the
project to client and closing the process.
Question-3
Project planning
Project planning is based on the process in which identifying how to complete the
project within specific deadline. Usually, it is defined the stages and designated resources.
One view of the entire project planning can be categorised into different ways. This will help
to setup a particular measurable objective (Kerzner, 2022). At last, it will be generating
accurate results or outcomes. Undoubtedly, planning is the most important factor in terms of
project success. This is why because focused on the different resources, equipment’s. For
example- Financial is the almost obvious thing that’s why project can be selected on the basis
of financial reasons. There is no doubt about it, companies are needed to stay in the particular
position.
The project planning supports the manager to improve the efficiency of healthcare
project delivery. For example- using tracking solutions- for logistics in hospital on the real-
time basis. This kind of innovative concept will be implemented in NHS as biggest healthcare
enterprise. In this way, it can easily improve the performance of resource management
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procedure in healthcare system. The innovative project can be handled by project manager so
that they can easily retrieve of patient’s medical records. It helps to improve efficiency by
minimising medical errors associated within unavailable records, inaccurate. On the other
hand, project planning can be performed the suitable tasks and identify the progressing thing
of patient and also increasing the level of revenues. One of the major aspect of project
planning seems to identify biggest problem in medical system as long as patient wait long
hours. In a hospitals, implementing a new system that can easily predicating the demand of
patient’s and resolve its complex problems.
One area that seems to be focused on the medical centre and consider as long patient
wait for times. With the help of project planning, it is identifying the specific requirements
for business process and understand the requirements of hospitals whereas it can easily
improve time management. Another way, it can be analysed the efficient or accurate
procedures, perhaps including updates questionnaires, specific assume the level of healthcare
system. It helps to reduce the waiting time for patient. As a result, it is also saving huge
amount of hospital resources. In another way, it is critical aspect to gain more benefits or
advantage of getting patients to find right place in timely, accurately will increase the patient
satisfaction level.
Gantt chart
It is based on the technique that helps to represent the level of visually and supports to
manage all kind of tasks by project manager. It will be completing activities in order to wrap
up the entire project. Some kind of visualised are combined together with time spans. Project
manager is able to find the task based dependencies, measuring how each or every tasks will
perform. Each and every tasks are completing in specific time-intervals (Mahdi and Happala ,
2021). In some cases, it affects the start dates and completing in particular deadline. The
importance of Gantt chart in the project as best technique and use themselves. The demand of
project management tool like Gantt chart offer as views, all kind of data should be captured
or recorded. It will get a visualisation immediately. It is good to have break-down the entire
structure with prior. It is accurately defined the each or every tasks with the help of Gantt
chart.
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Milestones
Question-4
Project closure- it is based on the critical phase in terms of project management. The
stage of project closure supports to review the deliverables, comparison between quality of
intended overall project results or outcomes. It is helping to share the suitable deliverables
with managing project’s client. Once, it has been successfully delivered to the project for
client and then closing process. It is always improving the overall performance of project at
certain points. The owner of project or manager is authorizing the closing process and
coordinating with other one. It helps to follow the project handover process to perform
appropriate tasks in step by step manner.
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The project manager has been following different processes so that they can easily
closing project and involves several phases. Work through following check-list to ensure that
project has been completed successfully.
Formally transfer all deliverables- It is the initial stage of closing out the current
project and finalise, transfer the better project deliverables. Usually, it is focused on the
project plan to determine the appropriate deliverables, make sure that all kind of procedures
have been completed in properly.
Give a Confirmation of the project completion- In this process, it is important to focus
on the current project in healthcare related. Initially, it is not enough to declare the
importance of project which has been done by themselves. Each and every team member
involved needs to agree on the completion of project before it is formally closed in proper
manner. To confirm the completion of project, it will be required to take approval for project
manager and other stakeholders. If everyone agree, it will be delivered on all parts of
execution. Most importantly, it is ensured that all document maintained and try to close the
project.
Review the documentation as well as contracts- once, it have been completed the
entire project and received a legal approval from clients. It started the procedure of closing. It
is important to keep review all documentation of project’s and understanding that there is no
specific outstanding invoices.
Releasing the resources- In this process, project manager will try to release necessary
resources from the project. It should include different stakeholders and partners. It is also
notifying all procedures, ending the project. It also confirmed any kind of obligations and
release thing so that they can easily free to their work and focused on another project task.
Discussion on the project related to healthcare in which provide the best quality of
service to the patient, staff members. But it is also important to perform project closure
process which has been finalizing all activities for project management. The key benefits of
closing process is archived all essential information (Sarachman, 2021). It depends on the
effective working plan which is mainly followed by project manager. Afterward, it will be
allocating all resources to the team members so that they were released to pursue a new
endeavors.
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The report of project closure refers to the final document that should include all
information and assess the project success. In some cases, it is also categorised the concept of
project deliverables, ends the entire project. Initially, the project manager is focused on the
closure process or report because it provide the entire picture in terms of failure as well as
success. These are considered two important criteria’s which has been showing the
importance of project. In last process, it is here that project can be closed and receive a better
report on the basis of success. Without any doubt, the role of project manager is always
changing as per requirement (Mahdi and Happala , 2021). Similarly, it involves the project
closure report and identifying all essential elements in step by step. The authorization of
project owner means that perform various kind of tasks on regular basis. Therefore, it will be
gathering feedback from client side.
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