Comprehensive Report: Staff Training and Data Compliance in Hospitals

This report examines the critical importance of staff training, particularly within healthcare organizations like hospitals, focusing on data compliance. It emphasizes the need for training new and existing employees to equip them with the necessary knowledge and skills to uphold data security and protect patient privacy. The report highlights the significance of adhering to HIPAA regulations, including the security rule, which mandates measures to protect patient health information. It also addresses the role of the Joint Commission in establishing standards for patient safety and data compliance. The report underscores the need for hospitals to implement robust data security systems, address potential security breaches, and ensure accountability through access control mechanisms. Furthermore, it discusses the importance of ongoing vigilance and collaboration among hospital departments to maintain data secrecy and respond to security alerts. Overall, the report provides a comprehensive overview of staff training in healthcare and its direct impact on data security, patient safety, and organizational accreditation.

Running head: STAFF AND TRAINING 1
TOPIC: Staff and training
Students name
Institution affiliate
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STAFF AND TRAINING 2
Introduction
Training is an exercise that aims at equipping new employees or the existing
employees with the actual knowledge and skills in order to boost performance in their fields
of work. Training focuses mostly on employee growth for better performance in the future.
Training staff gives the employer a chance to perfect the employee’s skills and thus
improving their working efficiency. Training helps to build staff to the highest levels thus
improving their knowledge of work. Training new hospital staff is vital as it exposes them to
know what is needed of them so as not to put the lives of patients in risk.
Staff training on data compliance
Data compliance is the process of making sure that the organizational data is in adherence
to the organization set rules and to the lawful regulations and authorization requirements.
Data compliance ensures that the organizational data abides by the organizational regulations
(Gavine, MacGillivray, Renfrew, Siebelt, Haggi, & McFadden, 2016).The training should
involve ways of making data to comply to the rules of the organization. For the case of
hospitals, the HIPAA rules need to be clear to new staff and work towards upholding and
protecting them ( Heckemann, Zeller, Hahn, Dassen, Schols, & Halfens, 2015).They include;
1. The security rule
HIPAA formulated the healthcare security rule which forms the standards for protecting
patient’s personal healthiness reports contained in the hospitals databases. HIPAA has an
application for self-evaluation that helps in understanding the security rule (Drolet, Marwaha,
Hyatt, Blazar, & Lifchez, 2017). The security rule focuses on;
i. Upholding integrity and the hospitals privacy

STAFF AND TRAINING 3
The hospital has a duty delegated and entrusted to it by the patients and the stakeholders.
The hospital is keen on keeping the information about patients as a secret since different
patients suffer from different types of diseases, some which are chronic and are not worth
being noted by everyone, to prevent traumatising the patients or making them lose their self-
esteem and self-worth. The Hospital is required to develop security systems for the databases
containing the hospital information, patients’ names and other information (Carey, 2018). In
the current generation data security stands to be a looming problem for everybody within the
reach of the hospital’s data. This insecurity is as a result of increased system hacking,
ii. Plans, hazard & asset safety
It is expected that the hospital should have the plans that protect the privacy about the
hospital’s medical accounts and other data. With improvised technology security breach is a
risk that still prevails. The hospital needs to work on grounds where its privacy is
compromised. There is the need for assess the current security structure and aim at improving
it.
iii. Access answerability
Access answerability can be achieved by putting in place authentication systems which
control the access to the hospital medical reports and records so as to have clear
accountability for the one who accessed the system and at what time (McKnight, & Franko,
2016).
iv. Daily vigilance
All departments in the hospital administration are expected to work together in
maintaining the hospital data secrecy and addressing the security alerts.
2. HIPAA rule of enforcement

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The HIPAA rule of enforcement contains requirements that relates to compliance to other
HIPAA rules and penalties for breaking any of the stated rules and protocols for hearing
3. Privacy rule
This is HIPAA rule for safeguarding the privacy of the patients information and their
other personal identities
The joint commission data compliance
It’s a commission that basically establishes standards of performance addressing
important issues basing attention to patients, safety of medication, controlling infection and
safeguarding the rights of the consumer. The commission is authorised by the government of
the United states to accredit institutions as a licence for carrying out healthcare services. The
commission accredits the organizations that complies with the set standards on the safety of
the patients (Wangoo, Ray, & Ho, 2016).
Summary
Staff training is very important for new employees in crucial organizations like
hospitals. Staff training equips the new members of the staff with the knowledge about the
organization and briefs them on their responsibilities and the importance of complying with
the organizational set rules, security and privacy. Healthcare institutions should have their set
standards on the institution privacy and security as explained by HIPAA rules and comply to
the joint commission’s rules regarding the safety of the patients to be accredited by the joint
commission.

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References
Carey, P. (2018). Data protection: a practical guide to UK and EU law. Oxford
University Press, Inc..
Drolet, B. C., Marwaha, J. S., Hyatt, B., Blazar, P. E., & Lifchez, S. D. (2017).
Electronic communication of protected health information: privacy, security,
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Gavine, A., MacGillivray, S., Renfrew, M. J., Siebelt, L., Haggi, H., & McFadden, A.
(2016). Education and training of healthcare staff in the knowledge, attitudes
and skills needed to work effectively with breastfeeding women: a systematic
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Heckemann, B., Zeller, A., Hahn, S., Dassen, T., Schols, J. M. G. A., & Halfens, R. J.
G. (2015). The effect of aggression management training programmes for
nursing staff and students working in an acute hospital setting. A narrative
review of current literature. Nurse education today, 35(1), 212-219.
McKnight, R., & Franko, O. (2016). HIPAA compliance with mobile devices among
ACGME programs. Journal of medical systems, 40(5), 129.
Wangoo, L., Ray, R. A., & Ho, Y. H. (2016). Attitudes and compliance to the WHO
Surgical Safety Checklist; a review. Eur’opean Surgery, 48(2), 155-162..