University System Analysis: My Health Record Capabilities and Issues

This report presents a system analysis of the proposed 'My Health Record' system in Australia, aiming to improve healthcare services. The analysis identifies problems with the existing paper-based system, such as data accessibility issues, security concerns, and data redundancy. The report then outlines the capabilities of the new electronic system, including direct physician access to patient data, secure cloud storage, patient control over data access, and improved data backup and restoration. Finally, the benefits of the 'My Health Record' system are discussed, emphasizing improved patient care, efficient use of physical space, and enhanced physician decision-making through access to patient medical history. The report concludes that implementing the 'My Health Record' system is essential for modernizing healthcare and providing accessible, secure medical information for all Australians. This system is a crucial step towards a more efficient and patient-centered healthcare model.

Running head: SYSTEM ANALYSIS
System Analysis
Name of the Student
Name of the University
Author Note

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SYSTEM ANALYSIS
Table of Contents
Introduction..........................................................................................................................2
1. The Problems...................................................................................................................2
2. System Capabilities.........................................................................................................3
3. Benefits............................................................................................................................4
Conclusion...........................................................................................................................4
References............................................................................................................................5

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SYSTEM ANALYSIS
Introduction
Common Wealth Government of Australia has proposed a system of providing electronic
health summary of the patients. This project is undertaken in order to improve the process of
healthcare services provided to the patients. There are a number of drawbacks associated with
the existing healthcare system and therefore, it is a much needed reform to the existing system.
Often doctors fail to suggest proper medication to the patient as they do not have access to the
medical health records of the patients. The reform in the way of providing medical facilities is
expected to address the different issues associated with the healthcare system (Mello et al.,
2013). The vision document containing the problems, capabilities and benefits of “My Health
Record” System is discussed below-
1. The Problems
1. One of the major problems associated with the existing system is that it is very difficult to
access the old medical records of the patients as the paper based data are more prone to damage
(Koh et al., 2013).
2. There is no security of the paper based data stored in the hospital.
3. The manual record keeping is more prone to face issues such as data redundancy and data
duplication.
4. The patients in the rural areas may not always get the opportunity to avail proper medical
facilities.
5. It is very difficult to back up a data as it is a time consuming work in comparison to the
electronic record keeping system.

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SYSTEM ANALYSIS
6. Another major problem with manual record keeping is that the data can be accessed by one
individual at a time. However, an electronic health record system can be accessed by multiple
people simultaneously.
7. There is a risk of data duplication and destruction of the data
Therefore, an electronic record keeping system is very essential for brining a reform in
the existing system. The capabilities of My Health Record are discussed below-
2. System Capabilities
The new health care system is capable of bringing a much needed reform in the existing
healthcare services by reducing the number of cases of hospital admission. The capabilities of
“My Health Record” system are as follows (Wager, Lee & Glaser, 2017)-
1. The system will provide the physician with a direct access of the medical information
of a particular patient. There is no need for a patient to carry the paper based records whenever
they are visiting a hospital.
2. My Health record system will store the patients’ data in a digital format. The data will
be stored over cloud and therefore it will be easily accessible to the physicians (Silow-Carroll,
Edwards & Rodin, 2012).
3. The confidential data of the patients stored over cloud will be properly encrypted so
that no unauthorized person can access it.
4. The patients will be able to control whom they are giving an access to their data. It
increases the data security (Thilakanathan et al., 2014).

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SYSTEM ANALYSIS
5. It is easier to back up the data over cloud and can be easily restored when needed
6. The system will have certain other features including direct link of the physician with
the patients. The patients will be able to fetch medical help whenever they need with the help of
the My Health Record application.
Therefore, it can be said that it is very beneficial to implement this system. The benefits
of “My Health Record” system is discussed in the following section.
3. Benefits
1. The system will improve the different aspects of patient care by improving effectiveness and
efficiency of the healthcare services provided to the patients (Pearce & Bainbridge, 2014).
2. The health information of the patients will be stored over cloud and therefore, a lot of physical
space will be saved by this process.
3. The physicians can easily get an idea of the medical history of the patients, which help them in
suggesting proper medications to the patients.
Conclusion
In order to eliminate the problems that is associated with the existing system, it is
essential to implement the “My Health Record” system as soon as possible. The report gives an
overview of the problems identified with the existing system and the capabilities of the new
system that is being proposed. “My Health Record” will bring a much needed revolution in
patient care and this system will be accessible to all Australians. Therefore, the data stored in the
system can be accessed by the physicians across the country which will enhance the process of
treatment. The system is safe to implement as the patient can control who can access their data.

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SYSTEM ANALYSIS
References
Koh, H. K., Brach, C., Harris, L. M., & Parchman, M. L. (2013). A proposed ‘health literate care
model’would constitute a systems approach to improving patients’ engagement in
care. Health Affairs, 32(2), 357-367.
Mello, M. M., Francer, J. K., Wilenzick, M., Teden, P., Bierer, B. E., & Barnes, M. (2013).
Preparing for responsible sharing of clinical trial data.
Pearce, C., & Bainbridge, M. (2014). A personally controlled electronic health record for
Australia. Journal of the American Medical Informatics Association, 21(4), 707-713.
Silow-Carroll, S., Edwards, J. N., & Rodin, D. (2012). Using electronic health records to
improve quality and efficiency: the experiences of leading hospitals. Issue Brief
(Commonw Fund), 17(1), 40.
Thilakanathan, D., Chen, S., Nepal, S., Calvo, R., & Alem, L. (2014). A platform for secure
monitoring and sharing of generic health data in the Cloud. Future Generation Computer
Systems, 35, 102-113.
Wager, K. A., Lee, F. W., & Glaser, J. P. (2017). Health care information systems: a practical
approach for health care management. John Wiley & Sons.