Healthcare Informatics: System Breaches, Impact, and Recommendations

This report, prepared as a news brief or memo from an Information Officer, addresses the critical issue of healthcare informatics and system breaches within a hospital setting. The assignment analyzes a hypothetical data breach scenario, exploring the key factors contributing to such failures, including outdated security structures, malware, employee errors, and theft of information. It examines the impact of breaches on organizational operations, patient information protection, and stakeholder relationships, emphasizing the loss of patient trust and financial repercussions. The report assesses the hospital's response to the breach, including leadership actions and resource allocation for prevention. Recommendations are provided, focusing on staff training, vendor selection, strong password policies, system upgrades, and adherence to HIPAA regulations to safeguard patient data and maintain system integrity. The report underscores the importance of proactive measures to mitigate risks and protect sensitive information.

Running head: HEALTHCARE INFORMATICS AND SYSTEM BREACHES
HEALTHCARE INFORMATICS AND SYSTEM BREACHES
Name of the Student:
Name of the University:
Author Note:

1HEALTHCARE INFORMATICS AND SYSTEM BREACHES
To: [Stuff of our Hospital]
From: [Information officer]
CC: [ ]
Date: [ ]
Re: [ ]
Summary:-
In this assignment is relating to the data breach incidents and safety procedure of one
hospital. The data breach is the very much unethical process, and it is the unlawful activities of
hackers. There are some reasons for any organizational data breaches like server problem, virus
effect, and week system password. If the employee of this Hospital aware of this incident, then
they easily remove this data breach. For the data breach, any organizations suffered from loss,
and they lost their client's faith and stakeholder beliefs. If the Hospital maintains under mentions
procedure, then they should avoid all circumstances.
Background:-
Data Breach is very much dangerous for any organization’s system security. A data
breach is a specific event in which complex, intimate or else secure data has been retrieving and
released in an illegal style. Some days ago, Strayer University faced these types of unethical
incident. Some unethical person manipulates the university's important information by using the
internet. So every office should check their system security for information protection purpose.
This Hospital should protect the information in avoiding the data breach. In this Hospital has
different information of patients, doctors, shareholders and Hospital's confidential data. If this
Hospital cannot protect their system server, then the hacker is easily manipulating this evidence.

2HEALTHCARE INFORMATICS AND SYSTEM BREACHES
These unethical activities are hazardous for this Hospital. All of the employees should maintain
some basic rules and regulation; then this Hospital can easily avoid a data breach.
1. Key factors:-
The first target is to identify the significant impact data breach of healthcare systems. (So
first of all to Identify the key issues of a data breach in any medical organization. The kind of
failure which included information technology events, theft, unauthorized access, loss,
inappropriate disposal and other unidentified types (Wikina, 2014). Mainly the crash happened
on the desktop, laptop, servers, papers records, email systems, and other information resources.
The network server is a crucial part because the unethical person tries to capture and manipulate
the network server. If the data systems are secure by the experienced information officials, so it
is helpful for the Hospital. If all employees of this Hospital are very much responsible for the
health care security, then it is good for the administration. If every member was aware of these
incidents, then Hospital quickly improves their security. So, first of all, to protect the employee’s
personal computer and systems from any types of virus, malware and unauthorized emails. All
types of issues originate to the official or personal email, internet server and protocol address.
Suppose any employee accept some uncommon email then immediately they should block this
mail. The four key factors of data breaches are old security structure, Malware, Employees errors
and theft of information storing device. System up to date up gradation is very much important to
avoid this.
2. Impact: -
Breaches have a huge negative impression on an organization’s client base and also
damage organization’s reputations. The main priority of the Hospital is to protect the patient,
mentally and physically. At the time of the admission, hospitals are complete some

3HEALTHCARE INFORMATICS AND SYSTEM BREACHES
documentation process. The main ethics of thE Hospital is to protect the patient's information in
very securely. It is important to keep secure data from any types of unethical viruses, thefts and
malware. Some information is very much personal for the patients (Nelson & Staggers, 2016).
Suppose hacker hackeD Hospit's's database then they first try to damage the patient’s
information. For this data breach, it is harmful to the patient who covers medical schemes and
health.The primary responsibility of the Hospital is to protect their patient's secure evidence.
Lastly, another issue is the Hospital's's stakeholder problems. If the hacker hacked the Hospit's's
stakeholder evidence, then they would create some problem. For this harassment, the shareholder
also loses their faith to the Hospital. Suppose thE Hospital faced this data breach then it creates
this above discussion dangerous effects.
3. Stakeholder:-
The higher authority awareness is important for protecting the hospital data. Stakehold's's
issues are the most prominent. If the Hospital loses the stakeholder faith, then thE Hospital
cannot provide any suitable facilities for patients (Wikina, 2014). Reduce the number of
stakeholders creates some bad effect on the Hospital. Because the hospital administration
contracted in a high amount with the overseas stakeholder. IF Hospital cannot provide a good
medical facility, then the patients also lose their belief to their Hospital. At this moment, the
hospital store an important number of resources like patients details, staff details, medical
insurance details and also other secure internal informations. If the hacker hacked this all aspects
and manipulate it, then it is harmful tO Hospital. (Beltran-Aroca et al., 2016).Hospital security
server team cannot recover this evidence very quickly. So if the server team identify the
problem, then they easily store this data. So first of all, the member of the Hospital try to protect
organizations' server and personal devices from the hacker.

4HEALTHCARE INFORMATICS AND SYSTEM BREACHES
4. Outcomes: -
There are some outcomes which are relating to the data breach of health care
administration. One of the primary outcomes is a loss.Because if the Hospital cannot protect the
patient data, then the patients are not interested in tHis Hospital so it the biggest loss for the
business (Terry, 2015).Then is the reputation. Damaging The Hosp'sal's reputation is the reason
for the business loss. A hospital can lose its shareholder, clients and patient’s faith for this
incident. Professional negligence is one of the other outcomes of this incident. If the data breach
is occurred, then the external doctors also cancelled their contract. Machinery problem also one
of the outcomes because some machines can also slightly lock or distribute using software
programs and applications. Handling information and electronic files is a complicated business.
If the patient is not fulfilling their responsibility, then data misplaced is happening. If the hacker
manipulates the patient’s data and medical coverage, then it should be the biggest consequents of
the data breach. If the employee did not arrange of the data correctly, then it creates a terrible
effect on the employee. A proper way is an electronic form fill up. It is the best way to protect
the data.
5. Recommendation:-
For avoiding this incident, the first recommendation is to protect the patient information
at any cost. Without the staff's responsibility, this is just impossible. If the employee knows
about some technical information like hacking, security structure, then the team easily able to see
all the problem (Costa & Neves, 2017). Proper training is important to educate the employee’s
about this unethical hacking. Then the vital part is the vendor choosing. Ethical and experienced
server maintenance team can easily observe these types of incident. If all of the employees use a
strong password, then they easily secure their systems. Daily information monitoring and system

5HEALTHCARE INFORMATICS AND SYSTEM BREACHES
up-gradation is also the best part to protect these types of harassment. Limitless access is the
reason for data breach so every administrator should maintain some limit to accessing the system
servers. If the employee received some Unknown email or message, then they should destroy
this. Last but not least, every system should be secure by potential antiviruses. Because potential
antiviruses are very much helpful to avoid system malware.
6. Government rules:-
If the Hospital will follow the HIPAA act, so they easily structured all problems. First of
all, every employee should know the basic description HIPAA. HIPAA is the Health Insurance
Portability and Accountability Act of 1996.There is the American regulation that delivers
information confidentiality and security supplies for protection hospital evidence (Glenn &
Monteith, 2014). Three major part is that Administrative part, the technical component, the
physical element. Validate The Hosp'sal's privacy measures in a printed file and also develop a
teaching program for the staffs to learn privacy strategy and how it relates to their job. Physical
property is the to Limit admission to protected ranges, monitor construction safety, and
necessitate visitors to mark. Last is the technical requirements which are that Keep up-to-date
certification of knowledge and network formations HIPAAIPAA performs (Cohen & Mello,
2018). Then Validate data transmissions to another party by requiring a keyword, two or three-
way greeting, demonstration, or callback. Lastly, one vital part of defending the Hosp'sal's
network server from hackers, malware, by using safety software and encryption.

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References:-
Beltran-Aroca, C. M., Girela-Lopez, E., Collazo-Chao, E., Montero-Pérez-Barquero, M., &
Muñoz-Villanueva, M. C. (2016). Confidentiality breaches in clinical practice: what
happens in hospitals?. BM
Cohen, I. G., & Mello, M. M. (201HIPAAIPAA and protecting health information in the 21st
Century. Jama, 320(3), 231-232.
Costa, S. P., & Neves, P. (2017). Forgiving is good for health and performance: How forgiveness
helps individuals cope with the psychological contract breach. Journal of Vocational
Behavior, 100, 124-136.
Glenn, T., & Monteith, S. (2014). Privacy in the digital world: medical and health data
outsideHIPAAIPAA protections. Current psychiatry reports, 16(11), 494.
Nelson, R., & Staggers, N. (2016). Health Informatics-E-Book: An Interprofessional Approach.
Elsevier Health Sciences.
Terry, N. P. (2015). Mobile health: assessing the barriers. Chest, 147(5), 1429-1434.
Wikina, S. B. (2014). What caused the breach? An examination of the use of information
technology and health data breaches. Perspectives in health information management,
11(Fall).
Wikina, S. B. (2014). What caused the breach? An examination of the use of information
technology and health data breaches. Perspectives in health information management,
11(Fall).