Project Management Report: Strategies for HEI Games Project

This report provides a detailed analysis of project management principles applied to the organization of a Higher Education Institution (HEI) Games event. It begins with an introduction to project management and its relevance, followed by an examination of the Project Initiation Document (PID), detailing objectives, budget, timeline, and key staff. The report then delves into the Work Breakdown Structure (WBS) as a critical tool for organizing project activities, defining deliverables, and assessing costs and risks. Furthermore, it discusses critical path analysis and stakeholder management strategies, including identifying internal and external stakeholders and their influence. Project B focuses on risk management, including strategies for controlling risk. The report concludes by covering project methodologies and project closure. The report uses a case study approach, focusing on the organization of an indoor sporting event, and provides practical insights for successful project execution.

PROJECT MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................1
PART A...........................................................................................................................................1
Project Initiation Document.........................................................................................................1
Work breakdown structure..........................................................................................................7
REFERENCES..............................................................................................................................11
PROJECT B...................................................................................................................................12
Strategies use to control risk in project......................................................................................12
Project closure...........................................................................................................................17
Project methodologies...............................................................................................................18
CONCLUSION..............................................................................................................................21
REFERENCES..............................................................................................................................22

INTRODUCTION
Project management is the process which help in completion of project task by using
different technique and approach of management. In other words, it is defined as the process
methods, skills or knowledge or experience which used in order to attain specific business
objective. It is defined as final deliverables which are constraint for specific period of time. In
order to define relevance of project management, this report has been formulated, in which how
project initial document help in formulate structure of project, and use of work breakdown
structure as well as different methodology use for operate project has been define as systemic
manner. For the report, Case Scenario 1 is taken into consideration in which project manager for
indoor sporting event to organise a sort of Olympic among Manchester Higher Education
Institutions which are known as HEI Games. This report also define how tools of project
management is apply in order to successful organize Higher Education Institution games event.
PART A
Project Initiation Document
The term project initiation document defines as essential artefacts of project management
approach, which is used to formulated for the purpose of define role, scope, objective and budget
of document.
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This report helps in provide all the essential information regarding project. On the basis
of that manager get idea related with how they formulate policies to coordinated with their team
to successfully complete the project (McLaren and Loosemore, 2019). In context to organize,
Higher Education Institution games, manager require to formulate this document, which help in
proved guideline. Following are the structure of PDI which define below:
Particular Project activities
Objective To successfully organize sports program in order to develop interest of students in
sports event at Manchester.
Other than this, SMART Objectives of the project of indoor sporting event among
are as follows:
Goal Specific Measurab
le
Actionabl
e
Rare Timeboun
d
To build
better
relations
Encouragi
ng two-
way
Improvem
ents in
number of
Prioritising
key
activities
Better
relations
will help
In
upcoming
6 months.
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within
educationa
l
institutions
communic
ation.
meetings
and
solving
issues
within the
institution
and
scheduling
games
in reaching
at
achieveme
nt of
institutiona
l
objectives
Fostering
participati
on of
students in
games
Developin
g interest
among
students to
take part in
various
games.
Issues and
conflicts
mong
students
for games
are
resolved.
Scheduling
team
building
practices.
Empoweri
ng people
for better
relations
and quality
programmi
ng.
Within
time
period of 8
months.
Budget Particular Budgeted amount
(per university (In £))
Venue 4000
Sport management 3000
Sports equipment 2000
Set up 3000
Lighting 1000
Crowd management 1000
Food expenses 4000
Advertisement 2000
Total 20000
Time
scale
For organizing sort of Olympics among Manchester, project manager takes 1 year
of time. They need to require formulate plan, strategies, collect relevant information
regarding this plan. Manager needs to hire employee and team up for organizing this
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event they collect funds, resource and organize meeting, promote the event all these
are helpful in order to complete the whole project work scenario within given time
period (Bredillet, Tywoniak and Tootoonchy, 2018).
Approach There are various methods and approaches which use for run and manage project. In
context to organizing Higher education games event, project manager use Six Sigma
approach of project management on the basis of following this approach, manager
able to successfully organize each project activities.
Key staff Success of project is totally depending on how effectively manager able to hire their
team mate for completion of their project. Project manager for organizing indoor
sports event require director, finance manager, trainee, sport manager, crowd
manager, event manager, cameramen, team mates all these personal are require for
the purpose of handling all the essential project related activities. On the basis of
that team able to organize, sports event in effective manner and within the prescribe
time period (Cerdeiral, and Santos, 2019).
Stakehold
er
analysis
Stakeholders are consider as personal or organizations who are directly or indirectly
related ad interest with the particular activities of any event. These are categorised
in 2 types of stakeholders, which includes external as well as internal stakeholders.
For Higher Education Institutions games, which organize in Manchester, following
are the relevant stakeholder of this event:
Internal Stakeholder: Theses includes those personal or parties which are directly
related and connected with the organization. With the help of internal Stakeholder,
manager able to fulfil or collect their project task or activities. These are Director
 Finance manager
 Event manager
 Team member
 Students
 School staff
 Cameramen
 Trainee
External Stakeholder: There are consider as parties or personal which are not
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directly related with the project however their presence positively as well as
negativity impact on the success rate of organizing event. Following are the external
Stakeholder of the sports event:
 Government institutions.
 Municipal government
 Public
 Competitors
 Sports group
 Media
 Financial institutions
 Politician authorises
Stakeholder for organizing games event by QAHE:
Name
of
stakehol
der
Contac
t
person
Impact Influen
ce
Impo
rtant
to
stake
holde
r
Ways in
which
stakehol
der
contribu
tes to
project
Ways
in
which
stakeh
older
block
the
project
Strategi
es to
engage
stakehol
der
Advertis
ing
committ
ee
The
Englan
d
Times
Low High Gettin
g a
good
story
Printing
stories of
the game
events
which
supports
the
project.
Printing
some
stories
which
opposes
practice
of the
project.
Quarterl
y new
meetings
.
Investor Smith
Jones
High High Maki
ng
higher
By
investing
a large
Throug
h
making
Managin
g
expectati
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return
s on
invest
ment
amount
of funds
in the
project.
decisio
n that is
against
set
criteria
for the
project.
ons,
effective
communi
cation of
plans and
using
data
visualisat
ion.
Project
manager
Remo
Claire
High High Comp
letion
of
projec
t and
achie
ving
its
object
ives
By
planning,
organisin
g
resources
,
coordinat
ing
activities
and
controlli
ng.
Throug
h
leading
with
integrit
y,
coordin
ating
with
people
involve
d in
project
Time
bound is
of 1 year.
Rights of
stakehold
ers
Project manager distribute some responsibilities as well as rights to internal
stakeholder, they are able to participle tin meeting when decision are taken
regarding planning and execution of project as well as they instruct and proved
guideline to staff for run project activities. Internal stakeholders can inspect and
audit revenue document of organizing event team. On the other side, external
Stakeholder have right to inspect or check revenue of organizing event and success
rate of sport event.
Strategy Stakeholders are considering as essential part of project activities; success of project
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use for
manage
expectatio
ns of
sharehold
ers
is depending on how effective manager able to satisfy their Stakeholder. There are
various strategies and methods through which manager able to identify how they are
able to satisfy their Stakeholder, for successfully organize Higher Education
Institutions games event they use to formulate work breakdown structure, which
help in find out expectation. Stakeholder, time require to fulfil each activity as well
as demand of customers.
Claim of
Stakehold
ers
In context to organizing sports event at Manchester, Stakeholder expected that their
money which they investor this event will be satisfy them, their money and time not
get wasted.
Risk For organizing sports event, project manager faces many risk, the major risk which
institution facer is that they don't have sufficient capital for sourcing their funds to
organize event as well ass they don't have sufficient time to organize event with
completing all their planning activities within till July and August. Manager also
face issue related with technological failure while organizing event.
Constrain
ts
For successfully organize sports event, essential sport equipment, material, satisfy
equipment, musical sound system, availability of stadium equipment all the are
required.
Assumptio
ns
By organizing Higher Education Institutional games this event help in increases
awareness’s regarding sports among students as well as build their mental and
physical strength.
Deliverab
les
Every management institution able to attract public and students and other sports
group by using effect marketing strategies and social medial platform.
Work breakdown structure
Project manager for successfully organize their event require to formulate structure in
which all activities and action related to project has been define in systematic manner. Work
breakdown structure is a document which represent all the project related activities in diagram
format, all the activities divided in small component activities (Delisle, 2019).
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It is deliverable oriented structure which help in identify time and cost require to
completion of each activity related with organizing sport event in Manchester. This breakdown
structure has been divided in 5 blocks, each block is showcase relevant business activities which
is started with initiation and end with closing and monitoring success rate of organizing sports
event. This structure help in showcase all the activates in effective manner as on the basis of
formulation of work break down structure manager able to find opt time require for completion
of each activity and risk rate which is related with each project activity. In context to organising
the sort of Olympics among Manchester Higher Education Institutions, work breakdown
structure is important as it makes deliverables concrete and precise which enables project team
about what to be accomplished in each type of deliverables. At same time, it is also important as
it permits for better estimation of costs, time and risks involved in the project.
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Figure 1:Self-Created, 2021
(Source: Self-Created, 2021)
Critical path analysis: It refers to a project management technique which needs mapping
out all types of key task which are essential in completion of a project. CPM comprises of
finding the amount of period that is necessary for finishing each activity addition to the
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