Assessing Group Communication: Strengths, Weaknesses & Recommendations

This report provides an analysis of group communication skills, focusing on identifying strengths and weaknesses within a group setting. It emphasizes the importance of communication skills in both professional and social contexts. Strengths such as formal communication, visual communication, and written communication are highlighted, detailing how these elements contribute to effective group work and understanding. Conversely, weaknesses like excessive formality, challenges in paraphrasing, and difficulties in preparing group reports are discussed, pointing out potential areas for improvement. The report concludes by offering recommendations for individuals to enhance their communication skills, focusing on addressing the identified weaknesses to foster more effective and efficient group interactions. Desklib offers a platform to explore this assignment and access further resources for student learning.

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Contents
EXECUTIVE SUMMARY.............................................................................................................1
INTRODUCTION...........................................................................................................................1
FINDINGS.......................................................................................................................................1
CONCLUSION................................................................................................................................4
RECOMMENDATIONS.................................................................................................................4
REFERENCES................................................................................................................................6

EXECUTIVE SUMMARY
Communication skills is essential within group communication as it may assists whole
aspects of their life, from its professional life to societal gatherings as well as all things in
between. In addition to this, the competency to convey data relevantly, clearly and as purposed,
is a crucial skill of life and anything which might not be overlooked (Agha, 2018). Moreover,
formal communication is relevant to academic and professional settings because it helps each
member of the group understand end develop professional behavior during group interaction so
that each individual is able to comfortably complete their work and the possibility of conflict
between members is reduced. Additionally, various strengths and weaknesses are also identifies
like visual communication, written communication, formality, paraphrasing and others.
INTRODUCTION
Communication skills allows person to understand others as well as to be understood itself.
In general term, communication is undertaken as the act of transferring information from
particular areas to others. This can be in written or oral form. Moreover, it is required to speak
effectively along with board variety of individuals that whilst in maintaining the efficient eye
contacts, describes a varied vocabulary as well as tailor their languages to its audiences, listen in
effective way. Additionally, developing individual’s communication skills may assists whole
aspects of their life, from its professional life to societal gatherings as well as all things in
between (Almeida, Becker and Villanueva, 2021). In addition to this, the competency to convey
data relevantly, clearly and as purposed, is a crucial skill of life and anything which might not be
overlooked. The aim of this report is to identify the various strengths as well as weaknesses into
group’s communication skills.
FINDINGS
Strengths
Formal communication is required in academic and professional context as it supports clear
communication between individuals in a respectable manner. Formal communication is strength
in my group. Formal communication is a type of communication. Formal communication can be
classified into different types including downward communication upward communication
lateral communication and diagonal communication. The group utilized all these types of formal
communication in order to facilitate excellent group work and deliver high quality results in
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various group activities. Downward communication flows downward and is based on the
assumption that people working it higher authority have to communicate with lower authority by
following the authoritarian structure of the group. in context of my group downward
communication was utilized for communicating important changes in group activities. Upward
communication involves sending information suggestions complaints and grievances from lower
to higher authority and was utilized in case of my group in order to raise complaints Ann voice
perceptions of different group members (Bannier, Pauls and Walter, 2019). Lateral formal
communication focuses on communication between individuals at same level of position in a
group and was conducted frequently in my group in order to facilitate daily communication
between members. This means that usage of formal communication became strength of my
group which helped each member put forward their ideas and understand others perspectives in a
respectable manner. This strength also reduced conflicts in the group and supported completion
of various activities in a timely manner. Formal communication is relevant to academic and
professional settings because it helps each member of the group understand end develop
professional behavior during group interaction so that each individual is able to comfortably
complete their work and the possibility of conflict between members is reduced.
Visual communication was another strength of my group which helped the group prepare
better again make reports and projects. Visual communication is defined as the usage of visual
elements in order to communicate ideas opinions or information this includes the usage of
animation screenshots videos pie charts info graphics mar charts slide deck presentations and
pictures. The communication in group was completed by using various visual communication
tools such as videos pie charts bar charts and info graphics which helped each member
understand others perspective and also communicate their ideas to the group in a manner which
could be easily understood by every member of the group (Godfrey, 2018). In addition to this
daily group meetings became more fun because of the usage of visual communication tools
during the meetings which improved bonding of a group and acted as a strength promoting
synergy in the group. This means that usage of visual communication played an important role in
improving understanding of each group member on the roles and responsibilities about various
tasks and activities as each member understood their role and the importance of collaborating
with other members through visual communication. The usage of visual communication in
academic context is relevant cause visual communication acts as an attractive form of
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communication which can be used to ensure that the information communicated through visual
tools is retained by the receiver for a longer time. In addition to this visual communication is also
relevant as it helps keep the receivers an audience engaged in communication and participate in a
comfortable environment so that they are able to freely voice their opinions.
The written communication in context of my book was strong. This includes writing
routine positive messages writing messages for digital and social media. In addition to this
another capability of the group was do utilise the three step writing process in order to create
professional messages. This strength of the group played an important role in ensuring successful
communication at the group (Johnston and Pieczka, 2018). This means that the group was able
to utilise written communication tools suggest email and instant messaging to inform and
coordinate with each other. It is interpreted that written communication supported the group in
achieving success because it gives the receiver time to react think and respond in a proper
manner. Written communication is relevant too academic and professional communication as it
helps individuals clearly communicate with each other and maintain records of communication
so that any confusion can be eliminated quickly.
Writing an email: This is considered to be the simplest as well as cheapest way of
communication. Moreover, this is utilised into formal, semi-formal and informal manner of
expression or writing. This is one of the key strength in group communication as it effectively
and efficiently share information related to its items & services, both to existing clients &
potential ones.
Weaknesses
Group communication is considered as the act of sending as well as receiving messages
to various group members. Within business environment, groups often utilise particular form of
communication for exchanging their though, ideas, identified objectives and inspire other
members. Additionally, it has various weaknesses some of them are discussed below:
Formality: This is considered as a developed process or set of particular attitudes as well
as utterance, conceptually same as to ritual though mainly secular and lesser involved. Moreover,
formal communication is regarded as the style to speak or write what are neutral, orderly,
controlled, explicit, obeying protocols and without a sign of close personal associate.
Additionally, the particular group communication aspect is based upon maintaining the formal
languages during communications to perform as professionals. But sometimes it would be a
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weakness for individuals within group as not all groups are formed for professional purpose.
Some of them are individual’s personal life like friends, family and others. So, in that being
formal do suits (Kurtz and et. al., 2017). Few limitations of particular aspects are this is slow &
rigid process of communication; it cannot be used in emergency situations and many others.
Paraphrasing: This is regarded as rephrasing speech or text into their own words, without
modifying their meaning. Additionally, it is one of the powerful means to further know about the
other individuals understandings as well as itself. This may hugely enhance the affects of other
comments. This may also translate the comments so that even much individuals can able to
understand particular person thoughts and ideas effectively and efficiently. But this is regarded
as weaknesses into group communication as same thing repeating in others does sound goods in
professional as well as in personal group.
Writing a report: This is undertaken as the short, sharp, concise document that is written for
specific intent and individuals. Moreover, this usually set outs & evaluates a circumstances or
issues, often developing recommendations for upcoming actions. Also, this is factual paper as
well as required to be clear & well structured. It is also a weakness into group communication as
preparing a group report is highly challenging task because it involves dividing different parts of
the report two different individuals of the group and then combining results of different
individuals of the group to create a structured report. During preparation of group report, we
were not able to maintain coordination with each other and effectively collaborate to produce a
structured and accurate report which weekend group communication skills.
CONCLUSION
As per the above report, it has been concluded that communication plays crucial role within
group activity. As this may assists whole aspects of their life, from its professional life to societal
gatherings as well as all things in between. In addition to this, the competency to convey data
relevantly, clearly and as purposed, is a crucial skill of life and anything which might not be
overlooked. Additionally, Group communication is as this act of sending as well as receiving
messages to various group members. Within business environment, groups often utilise
particular form of communication for exchanging their though, ideas, identified objectives and
inspire other members. In addition to this, there are some strengths and weaknesses of group
communication that are formal, visual, written, formality and many others.
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RECOMMENDATIONS
As per the above, it has been analysed that there are various strengths and weaknesses of
group communication. Such as The group utilized all types of formal communication in order to
facilitate excellent group work and deliver high quality results in various group activities. This
strength also reduced conflicts in the group and supported completion of various activities in a
timely manner (Maiorescu-Murphy, 2020). Formal communication is relevant to academic and
professional settings because it helps each member of the group understand end develop
professional behavior during group interaction. So, this has been recommended to individuals
that they have to focus upon weakness of group communication such as formality, paraphrasing
and so on through understanding more about the communication skills in effective and efficient
manner.
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REFERENCES
Books and Journal
Agha, A., 2018. Registers of communication (Vol. 18). BoD-Books on Demand.
Almeida, L. M. D. S., Becker, K. H. and Villanueva, I., 2021. Engineering communication in
industry and cross-generational challenges: An exploratory study. European Journal of
Engineering Education, 46(3). pp.389-401.
Bannier, C., Pauls, T. and Walter, A., 2019. Content analysis of business communication:
introducing a German dictionary. Journal of Business Economics, 89(1). pp.79-123.
Godfrey, J., 2018. How to use your reading in your essays. Macmillan International Higher
Education.
Johnston, J. and Pieczka, M. eds., 2018. Public interest communication: Critical debates and
global contexts. Routledge.
Kurtz and et. al., 2017. Teaching and learning communication skills in medicine. CRC press.
Maiorescu-Murphy, R. D., 2020. Corporate Diversity Communication Strategy. Springer
International Publishing.
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