Workplace Health and Safety Management System for Home Hardware

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Ensure safe workplace
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Introduction:
A safe workplace will help employees to give their best performance and work without worrying
about their safety. An approach which is proactive in nature helps in addressing the issues before
they become potential reasons of danger for the company. Company should inspect or analyse
the workplace space to understand different types of danger in the workplace of an organisation.
Safety is the main reason why an employee chooses an organisation irrespective of the salary
because safety is more important than salary and everybody wants to feel safe while working in
the company.
In this study, the safety of employees in Home Hardware company which is consulted by the
Workplace Health and Safety organisation which analyses the workplace of companies and rate
them whether they are suitable place for work or not. This company is an Australia’s third largest
retail chain for hardware and it is owned by Metcash. It sells paint, power tools, general
hardware and products for gardens. This company wants to merge with Home Saver Company
which is located in South Australia. The stores of this brand are independently owned and
operated over 290 stores which are located in Australia.
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Part A
Introduction
In this report, there will be discussion in Workplace Health and Safety, their importance and how
they can help companies to keep their workplace neat and safe for the workers. It also explains
the amendment done by the board of Workplace Health and safety for the betterment of the
employees and company. This report will describe about how WHS can lead to the growth of the
company.
1. Description of the features of the proposed WHS management system, including
policies to include and what adaptations and amendments are required to existing
policies and procedures.
WHS is known as Workplace Health and Safety and it is generally associated with the health and
safety measures of the stakeholders in the workplace from any kind of hazards occurred in the
workplace from work activities (Allender, et. al., 2011). The features of the WHS management
systems are as follows:
 Safety policies and procedures: The policies and procedures related to the health and safety
measures are important as it includes all the description of the organizations safety
infrastructure of the organizations.
 Monitoring the risk: The monitoring of the risk that threatens the workplace is important in
order to deal with the risk of the organizations and protect the organizations from further
risks (Bai, et. al. 2013).
The policies and procedures of WHS are as follows:
 Hazardous Manual Task Policy: The hazardous manual task policy is a policy related to
the injuries or diseases occurred suddenly or over time at the workplace during work
activities. This policy is established to lower the risk of hazardous injuries occurring at the
workplace.
 Personal Protective Clothing and Equipment Policy: This policy includes safety measures
for the people in the workplace with the help of personal protective equipment such as
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gloves, safety helmets, eye protectors, aprons, boots or shoes, hearing protectors and
breathing protectors. This measure help to protect the body of the people from disease and
injuries (Fabius, et. al., 2013).
The required adaptation and assumption required in the success of the WHS policy and
procedures are as follows:
 Policy and Commitment.
 Proper planning.
 Implementation and operation of policies.
 Measuring performance.
2. How the proposed WHS management system meets legislative requirements.
Legislative requirement refers to the requirement of an act in relation to the work activities at the
workplace. The legislative requirement is needed during risk management process to protect the
stakeholders. The WHS management system meets the legislative requirement by covering the
following elements:
 Health and safety policy and commitment: The health and safety policy of the workplace
are important to ensure the health and safety of the stakeholders in the workplace. (Grace,
2016)
 Health prevention planning process: Planning process is necessary for fulfilling the health
and safety policy of the organizations. The planning process helps to prevent the health of
everyone at the workplace.
 Monitoring the safety measures policy: The safety and health policy of the organizations
are measured and monitored so as to check whether the policies are effective at the
workplace.
 Reviewing and improving the policy: The safety and health policy of the organizations
must analyse the review of the policy and improve the required changes needed in the safety
policy.
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3. The roles, responsibilities, accountabilities required of the duty holders.
The duty holders refer to the person who has a work health and safety duty in the WHS. The duty
holders of WHS includes person conducting a business or undertaking (PCBU), officers,
suppliers, design manufacturer, installer, etc (Finegold, et. al., 2013).
The roles, responsibilities and accountabilities of PCBU are that PCBU are required in WHS in
order to ensure the safety and health at the workplace. The roles of the PCBU at the WHS are as
follows:
 Provision of the working environment safe eliminating risk to the health at the workplace.
 Duty to consult with other duty holders at the workplace.
The roles, responsibilities and accountabilities of officers are to manage corporate risks which
include safety risks and health risks. The roles of officers at the WHS are follows:
 To acquire and keep the knowledge about work safety and health measures.
 To understand the cause of the hazardous risk of the organizations.
 To verify the use of provision of the resources and policies (Kyung, 2017).
The design manufacturer at the WHS has the work to handle or construction, storage and
disposal is designed so far as this does not threat to the health and safety risk at the workplace.
The main roles of the officers are as follows:
 To construct design of the plant, structure or substance used at the workplace for carrying
out work activities.
 To ensure the purpose of the organizations and measures of the health and safety
measures (LaBrecque, et. al., 2014).
4. What human, physical and financial resources are required?
Human resources are a function carried out in an organization related to the human issues such as
performance management, compensation, hiring, etc. The human resources manage the
employee benefits at the workplace (Loeppke, et. al., 2015).
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Physical resources are important for an organization in order to carry out the business functions.
The physical resources are those tangible items that are necessary and take space, have value and
are used in the operation activities at the workplace.
Financial resources are required in the organization for covering overall financial funds of a safe
workplace. In WHS the financial resources are used in the workplace for covering the cost of
clothing, first-aid, warning signs, firefighting equipment, etc.
The total budget of WHS is approved around $1 billion. The Chief Financial Officer (CHF) has
signed contract for product and services up to $500,000. The resources such as senior managers
cost about $200 million hourly, store manager about $100 million hourly, team leaders about $60
million hourly, workers about $25 million hourly, WHS consultants about $60 million hourly
and training room about $50 million hourly. This all together the total cost that the WHS
proposed for the safety and health policy at the workplace (Logasakthi and Rajagopal, 2013).
5. How your proposed WHS management system meets organizational requirements and
integrates with organizational needs, including budget.
The organizational requirement states the requirements which are needed by the organization for
establishing the progress strategies for the future. The organizational requirement includes
strategic plans, management of the organizations, consultation with staff and to determine the
other organization requirements (Nowbar, et. al., 2014).
The WHS management system meets organizational requirement by the following ways:
 WHS Legislation: The WHS legislation consist regulation and codes of practices. It’s
generally concerned with the safety and health of the workers at the workplace. The
legislation sates a number of policies which undertake the responsibility to ensure the
health and safety. The WHS legislation includes the following elements for the safety and
health policy of the organizations:
 First aid.
 Chemicals.
 Hazardous manual task.
 Managing health and safety risks.
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The WHS legislation implies planned and systematic approach to organizations for dealing with
the appropriate health and safety policy. It also set a target of reducing 30% injuries and diseases
at the workplace.
 Management Commitment: The WHS has the commitment for managing all the levels of the
organizations in order to promote the safety and health policy. This commitment helps to avoid risks and
aims to achieve the goal and objectives. (Grace, 2016)
 Due Diligence: The due diligence means that an officer in the WHS must have proper knowledge of the
WHS requirements, understanding about the hazards, process of identification, process of reviving, etc
(Preibisch and Otero, 2014).
Conclusion
This report describes about the necessity of WHS in the company to gain or achieve the goals
and targets with full efficiency and effectiveness. This will help companies in all the aspects of
safety and cleanliness because a bad environment will never let company to attain the desired
level.
Part B
1. Write Home Hardware approach to WHS risk management and commitment to legal
compliance. Also write the relevant legislation, code of practice of the given
organisation.
Home Hardware is known as Australia’s third largest retail hardware chain. The Home Hardware
approach to WHS risk management and commitment to legal compliance are as follows:
 The recognition of WHS legislative obligation and duties.
 The provision of essential risk management equipment and ensuring safety at the workplace.
The legislation plays an important role in how a business runs and it helps to aware the
organization about the law. The legislation implied on the Home Hardware are as follow:
 Australian Consumer Law.
 National Trade measurement legislation.
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The codes of practice of the Home Hardware are as follows:
 Franchising Code of Conduct (Richmond, et. al., 2013).
 Unit Pricing Code.
 Mandatory Safety Standards.
2. Write the procedure for identifying hazards, and assessing and controlling risks.
Hazards identification refers to the process of identifying the work area. The procedures for
identifying the hazards are as follows:
 Inspection of the workplace in order to identify the new or further hazards.
 Investigation of the illness, injuries and diseases occurred at the workplace.
 Investigating the causes of hazards at the workplace.
Assessment of hazard refers to evaluation of the workplace in order to protect the workers from
further new hazards. The assessments of hazards are done by the following ways:
 Identify the hazards.
 Determination of the harm such as injury, illness or diseases.
 Determine the ways to eliminate the hazards.
 Record of the necessary details of the hazards (Scott, et. al., 2013).
Controlling of risk refers to the process by which the organization tries to reduce or eliminate the
threats of hazards at the workplace. The risk is controlled by the following procedures:
 Evaluate the risk.
 Record of the investigation.
 Review of the risk assessment.
3. Develop record keeping policy and procedures. Include templates and procedures for
collecting information on hazards, incidents and action taken, such as incident reports
and risk registers.
The record keeping policy and procedures are as follows:
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 Reporting on Hazards: The manager has the responsibility to ensure that all the employees
are aware about the hazard at the workplace in order to take the appropriate safety measures.
 Reporting incidents: The incident involving workers or employees at the workplace must be
reported to the supervisors at the workplace.
 Actioning and Closing out Reports: The action taken at the working place must be reported
so as to take safety measures.
 Reporting to the security service unit: The manager at the working have the responsibility to
report the security services immediately about the serious incidents such as serious injury,
diseases and theft.
4. Role play stage.
Brainstorm refers to the process of quickly generating an idea with providing efficient creative
skill. This is technique used by an individual or a group in order to find a particular conclusion
from a list of ideas. The brainstorming exercise used for solving different problems. For this
exercise to carry out there is a need of flip cart and a wall or tables.
Role play refers to the process which contains practical skills for finding out a scenario. The role
play and brainstorm are similar as to provide different roles and to decide the role of each group
in the workplace (Smith and DeJoy, 2012).
5. To resolve issues raised during consultation, you might require to seek expert advice for
some aspects of planning or implementing of WHS risk management. You can conduct
research to collect information and safety features. Include determining systems for
safety directing traffic in Home Hardware. Also determine safe storage of petrol,
turpentine, poisons, paints, etc.
The WHS risk management are implemented by conducting the following steps:
 Identification of the hazard at the workplace.
 Understanding the harm caused to workers at the workplace because of the hazard.
 Implementation of effective measures to control the risks of the hazards at the workplace.
 Proper record and review of the hazard in order to form efficient control measures for
dealing with the hazards.
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The safe storage for petrol, turpentine, poisons, paints, etc are as follows:
 Leaving the product into their original containers so that they are easily identified.
 Store the products at below eye-level (Takala, et. al., 2014).
 Avoiding to store the products on floor.
 Storing the products separately in the selves.
6. Role play stage-2.
The role play stage -2 stated the role played by the WHS consultant for consulting the store
manager. The WHS consultant consult on the following matters:
 Storage Racking Program Development.
 Steel Storage Racks- Technical Awareness Series.
 Inspecting and Maintaining Steel Storage Racks.
 Crane and Hoist Safety.
 Machine Safety.
 Hazards Specific Consulting.
 Storage of Hazardous Products.
The WHS consultant consults the store manager of the ways how the store manager must deal
with the hazardous situation (Tawatsupa, et. al., 2013).
7. Write the concerned risk and control mechanism discussed in the consultation meeting
with store manager and relate with your understanding of the hierarchy of control and
WHS legislative requirement.
The concerned risk and control mechanism discussed in the consultation meeting with store
manager are as follows:
 Strategic risk.
 Compliance risk.
 Financial risk
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 Operational risk.
The hierarchy of control and WHS legislative requirement are as follows:
 Eliminate the hazards.
 Substitute the hazards with something safer.
 Isolate the hazards from people.
 Reduce the risks through effective control.
 Using protective equipment (Xiang, et. al., 2013).
8. Safety information notice:
The information notice is of different types such as:
 Non-disturbance notice: This notice is published out as to state a certain site prohibited
as because of certain incident or accident. This notice is stated out in order to prevent
disturbance of the site.
 Prohibition notice: This notice is stated out to issue a prohibition period for an activity at
the workplace (Hemingway, et. al., 2013).
 Improvement notice: This notice is stated out for improving the safety measures at the
workplace. This led to improvement at the workplace for the safety and health.
 Penalty notice: This notice is stated out for penalty on certain serious offences at the
workplace.
These notices all together work as safety information in order to inform the workers at
the workplace about the information of the workplace safety.
9. Develop a plan to implement appropriate measures to control risks. Include timeline
resources and actions, ant new procedures to be developed, changes to procedures,
further communication and consultation, ongoing, regular monitoring, record keeping
or reporting actions to assist in compliance and organizational WHS performance
review.
 Environmental Health and Safety Policy.
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 Management Commitment.
 Proper Planning.
 Implementation of planning.
 Performance Management and Change Measurement.
 Management Review.
 Chemical Hygiene Plan.
 Safety Rules and Policies.
 Chemical Management Program (Mnzava, et. al., 2015).
 Transporting, transferring and shipping chemicals.
 Emergency procedures.
 Accident Procedures.
 Employment Safety Training Management.
These steps help to implement and improve existing and new procedures for safety measures
at the workplace.
10. Explain how identified record keeping policy, procedures will help to identify pattern of
injury, diseases and control WHS risks.
The identified record keeping policy and procedures help to identify pattern of injury, diseases
and control of WHS risks by the following ways:
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