Project Management: High Precision Spatial Sound Project Report

This project report details the management of the High Precision Spatial Sound (HPSS) project, encompassing various aspects from team attributes and resource allocation to scheduling, cost analysis, and risk management. The report outlines the attributes of project team members, the vehicles used for team cohesion, and a project priority matrix. It includes detailed schedules, Gantt charts, and resource leveling, along with cost breakdowns and accrual methods. The analysis further explores the impact of resource allocation on project timelines, strategies for reducing project duration and cost, and adherence to ISO9000 certification processes. The report concludes with a tracking Gantt chart, final cost calculations, CPI, and actions for preventing project risks, providing a comprehensive overview of the HPSS project's lifecycle and management strategies.

Running head: HPSS PROJECT
Project Management: High Precision Spatial Sound Project
[Name of Student]
[Name of University]

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HPSS PROJECT
Table of Contents
Question 1........................................................................................................................................3
1.a. Attributes of the project team members................................................................................3
1.b. Three common Vehicles.......................................................................................................4
1.c. Project Priority Matrix..........................................................................................................4
Section 2: Scheduling Resources and Costs....................................................................................6
2.1. Schedule................................................................................................................................6
2.2. Public Holidays.....................................................................................................................7
2.3. Task Name, Duration, Predecessors and Resource Names..................................................8
2.4. Costs and accrual methods....................................................................................................9
2.5. Clear Leveling....................................................................................................................10
Question 2......................................................................................................................................11
2.a. Gantt Chart..........................................................................................................................11
2.b. Changes due to resolving of resource allocation................................................................12
Section 3: Reducing Project Duration and Cost............................................................................13
Question 3......................................................................................................................................13
3.a. Additional Cost and Schedule.............................................................................................13
3.b. Project Process and Documentation...................................................................................15
Question 4......................................................................................................................................16
4.a. Tracking Gnatt................................................................................................................16
4.b. Final Cost and CPI..........................................................................................................16
4.c. Three actions for preventing the risks.............................................................................17
Bibliography..................................................................................................................................19

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List of Figures
Figure 1: 5-day work-week..............................................................................................................6
Figure 2: Public Holiday..................................................................................................................7
Figure 3: Task Name, Duration, Predecessors and Resource Name...............................................8
Figure 4: Cost and Accrual Cost method.........................................................................................9
Figure 5: Clear Resource Leveling................................................................................................10
Figure 6: Gantt Chart.....................................................................................................................11
Figure 7: Resolve Resource Leveling............................................................................................12
Figure 8: Project Duration and Cost Revised................................................................................14
Figure 9: Revised Schedule for the project....................................................................................15
Figure 10: Tracking Gantt Chart for the project............................................................................16

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HPSS PROJECT
Question 1
1.a. Attributes of the project team members
During the recruitment exercise for the HPSS project, the project manager determines the
characteristics of the persons that have applied for various job roles in the project. In this project,
apart from technical expertise, the project manager has focused on three major personal attributes
of the participants illustrated in the section below:
Past Experience: The project for the installation of High Precision Spatial Sound and
stage the George Jackson performance required the understanding and knowledge of managing
and working on a long term project. Therefore, it is essential for the new recruits to have the past
experience for working on such a technologically advanced and critical project.
Problem Solving Skills: The HPSS Project involves the implementation of the sound
system that was not installed before. Further, it has to be assumed that none of the project team
members has experience of working with the HPSS. Therefore the problem solving capability is
essential for the new team members for coping with any new critical problems or issues faced
during the project.
Good Communication: The HPSS project would require a large number of employees
specialized in various domain working together for achieving considerable success for the
project. Therefore, it is essential for the project team to have the good communication for team
members for ensuring proper flow of information throughout each members associated for the
project.

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1.b. Three common Vehicles
In order to establish a strong identify among the team members, the project team has been
segregated into three major vehicle for distinguishing the nature and domain of work followed in
the HSSP project. The three identified vehicles are illustrated below:
Regular meetings: During the project, the project manager has arranged regular meetings
with the project team and the authorities of NSC for discussing about the implementation plan of
the HPSS system. In addition to that, the conduction of the regular meetings has allowed in
arranging brainstorming ideas and various plan for completing the project within provided
deadline and budget.
Communicating Matrix;: The application of the communication matrix in
implementation of the HPSS solution has allowed the project team members associated with the
implementation of the HPSS system to identify the appropriate communication channel for
ensuring the data and information flow. In addition to that, the communication matrix includes
the phone number, email and department of the team members.
Responsibility Assignment Matrix: The utilization of the responsibility assignment
matrix has allowed in identifying the scope of work in the HPSS project. Through the
responsibility matrix, the work and allocation of the team members for the project
implementation has been identified.
1.c. Project Priority Matrix
One of the most vital factors that determine the success of the project is the tradeoff
between quality, cost and time required for completing the project. Based on the requirement of

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HPSS PROJECT
the NCS’s authorities, the performance, cost and time has been provided with various priorities
as mentioned and justified in the section below:
Constrain: The time has been set as constrain priority for the project. As mentioned by
the NCS’s CEO, the project should be completed by 4th October 2017. Therefore, the
completion time has been provided with the constrain priority for completion. Therefore, the
schedule deadline for project completion for the implementation HPSS in the stadium has been
kept fixed.
Enhance: The cost required for the project completion has been provided with enhance
priority as the financial budget for the project is tight but the NCS is open to accommodate
expenses if it provides value to the project. Therefore project budget can be optimized for this
project.
Accept: The project aims at providing enhanced quality of the stadium for attracting the
international superstar for performing at the stadium. Therefore, the quality and performance of
the project should meet the requirement and expectation of the NCS authorities. Therefore, the
performance and quality of the project should be accepted by the NCS authorities.
Time Cost Performance
Constrain 
Enhance 
Accept 
Table 1: Project Priority Matrix

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(Source: Created by Author)
Section 2: Scheduling Resources and Costs
2.1. Schedule
Figure 1: 5-day work-week
(Source: Created by Author in MS Project)

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2.2. Public Holidays
Figure 2: Public Holiday
(Source: Created by Author in MS Project)

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2.3. Task Name, Duration, Predecessors and Resource Names
Figure 3: Task Name, Duration, Predecessors and Resource Name
(Source: Created by Author in MS Project)

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2.4. Costs and accrual methods
Figure 4: Cost and Accrual Cost method
(Source: Created by Author in MS Project)

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2.5. Clear Leveling
Figure 5: Clear Resource Leveling
(Source: Created by Author in MS Project)

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Question 2
2.a. Gantt Chart
ID Task
Mode
Outline
Number
Task Name Duration Start Finish Predecessors
0 0 High Precision Spatial
Sound (HPSS) Project
63 days Mon 7/3/17 Fri 9/29/17
1 1 start project 0 days Mon 7/3/17 Mon 7/3/17
2 2 Initial Meeting 1 day Mon 7/3/17 Mon 7/3/17 1
3 3 Design by Quantum 7 days Tue 7/4/17 Wed 7/12/17 2
4 4 Purchase sound equipment3 days Thu 7/13/17 Mon 7/17/17 3
5 5 Issue order to contractor2 days Thu 7/13/17 Fri 7/14/17 3
6 6 Deliver sound equipment26 days Tue 7/18/17 Wed 8/23/17 4
7 7 Site preparation 3 days Thu 7/13/17 Mon 7/17/17 3
8 8 Construct speaker enclosures15 days Tue 7/18/17 Mon 8/7/17 5,7
9 9 Construct trunkings 10 days Tue 8/8/17 Tue 8/22/17 8
10 10 Lay cables 8 days Wed 8/23/17 Mon 9/4/17 9
11 11 Install sound equipment10 days Thu 8/24/17 Thu 9/7/17 6,8
12 12 Connect system to collect data3 days Fri 9/8/17 Tue 9/12/17 10,11
13 13 Customise system for NSC5 days Wed 9/13/17 Tue 9/19/17 12
14 14 Test HPSS System 3 days Wed 9/20/17 Fri 9/22/17 13
15 15 Certification by Thunder Lab4 days Mon 9/25/17 Thu 9/28/17 14
16 16 Document project 2 days Mon 9/25/17 Tue 9/26/17 14
17 17 Commission HPSS System1 day Fri 9/29/17 Fri 9/29/17 15,16
7/3
Kumar,Mike,PM,Tan
Kumar,Mike
PM
PM
Tlab
Contractor,Tan
Contractor,Tan
Contractor,Tan
Contractor,Tan
Kumar,Mike
Kumar,Mike
Kumar,Mike
Kumar,Mike
Kumar,Mike,Tlab
Kumar
PM
3 6 9 12 15 18 21 24 27 30 2 5 8 11 14 17 20 23 26 29 1 4 7 10 13 16 19 22 25 28 1 4
July 2017 August 2017 September 2017 October 2017
Figure 6: Gantt Chart
(Source: Created by Author in MS Project)
Deadline and Resource Conflicts: The completion date of the project is 29th September
2017. Further, Resource Over allocation has been identified in task 4 (Purchase sound
equipment), 5 (Issue order to contractor), 15 (Certification by Thunder Lab) and 16 (Document
project).

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2.b. Changes due to resolving of resource allocation
ID Task
Mode
Outline
Number
Task Name Duration Start Finish Predecessors
0 0 High Precision Spatial
Sound (HPSS) Project
65 days Mon 7/3/17 Tue 10/3/17
1 1 start project 0 days Mon 7/3/17 Mon 7/3/17
2 2 Initial Meeting 1 day Mon 7/3/17 Mon 7/3/17 1
3 3 Design by Quantum 7 days Tue 7/4/17 Wed 7/12/17 2
4 4 Purchase sound equipment3 days Thu 7/13/17 Mon 7/17/17 3
5 5 Issue order to contractor2 days Tue 7/18/17 Wed 7/19/17 3
6 6 Deliver sound equipment26 days Tue 7/18/17 Wed 8/23/17 4
7 7 Site preparation 3 days Thu 7/13/17 Mon 7/17/17 3
8 8 Construct speaker enclosures15 days Thu 7/20/17 Thu 8/10/17 5,7
9 9 Construct trunkings 10 days Fri 8/11/17 Thu 8/24/17 8
10 10 Lay cables 8 days Fri 8/25/17 Wed 9/6/17 9
11 11 Install sound equipment10 days Thu 8/24/17 Thu 9/7/17 6,8
12 12 Connect system to collect data3 days Fri 9/8/17 Tue 9/12/17 10,11
13 13 Customise system for NSC5 days Wed 9/13/17 Tue 9/19/17 12
14 14 Test HPSS System 3 days Wed 9/20/17 Fri 9/22/17 13
15 15 Certification by Thunder Lab4 days Mon 9/25/17 Thu 9/28/17 14
16 16 Document project 2 days Fri 9/29/17 Mon 10/2/17 14
17 17 Commission HPSS System1 day Tue 10/3/17 Tue 10/3/17 15,16
7/3
Kumar,Mike,PM,Tan
Kumar,Mike
PM
PM
Tlab
Contractor,Tan
Contractor,Tan
Contractor,Tan
Contractor,Tan
Kumar,Mike
Kumar,Mike
Kumar,Mike
Kumar,Mike
Kumar,Mike,Tlab
Kumar
PM
3 6 9 12 15 18 21 24 27 30 2 5 8 11 14 17 20 23 26 29 1 4 7 10 13 16 19 22 25 28 1 4 7 10
July 2017 August 2017 September 2017 October 2017
Figure 7: Resolve Resource Leveling
(Source: Created by Author in MS Project)
Changes Made: In order to resolve the issue with over allocation of the resources, the
resources have been leveled. Due to the changes made in the project file, the completion date of
the project has been changed and extended to 3rd October 2017.

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Section 3: Reducing Project Duration and Cost
Question 3
3.a. Additional Cost and Schedule
The changes made in the project schedule for increasing the time required for activity 4
and the budget has increased the commissioning date of the project completion. Therefore the
project deadline has exceeded the allocated deadline for the HPSS implementation at the
stadium.
For mitigating the issue, and completing the project within deadline additional working
hours have been included in the project and Sunday and Saturday has been included as working
days for completing the project within deadline.

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HPSS PROJECT
Figure 8: Project Duration and Cost Revised
(Source: Created by Author in MS Project)

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HPSS PROJECT
ID Task
Mode
Outline
Number
Task Name Duration Start Finish Predecessors Resource Names
0 0 High Precision Spatial
Sound (HPSS) Project
67 days Mon 7/3/17 Mon 10/2/17
1 1 start project 0 days Mon 7/3/17 Mon 7/3/17
2 2 Initial Meeting 1 day Mon 7/3/17 Mon 7/3/17 1 Kumar,Mike,PM,Tan
3 3 Design by Quantum 7 days Tue 7/4/17 Wed 7/12/17 2 Kumar,Mike
4 4 Purchase sound equipment3 days Mon 7/17/17 Wed 7/19/17 3 PM
5 5 Issue order to contractor2 days Thu 7/13/17 Fri 7/14/17 3 PM
6 6 Deliver sound equipment26 days Thu 7/20/17 Tue 8/22/17 4 Tlab
7 7 Site preparation 3 days Thu 7/13/17 Mon 7/17/17 3 Contractor,Tan
8 8 Construct speaker enclosures19 days Tue 7/18/17 Tue 8/8/17 5,7 Contractor,Tan,additional materia[1],week end labour
9 9 Construct trunkings 10 days Thu 8/10/17 Wed 8/23/17 8 Contractor,Tan
10 10 Lay cables 8 days Thu 8/24/17 Tue 9/5/17 9 Contractor,Tan
11 11 Install sound equipment10 days Wed 8/23/17 Wed 9/6/17 6,8 Kumar,Mike
12 12 Connect system to collect data3 days Thu 9/7/17 Mon 9/11/17 10,11 Kumar,Mike
13 13 Customise system for NSC5 days Tue 9/12/17 Mon 9/18/17 12 Kumar,Mike
14 14 Test HPSS System 3 days Tue 9/19/17 Thu 9/21/17 13 Kumar,Mike
15 15 Certification by Thunder Lab4 days Fri 9/22/17 Wed 9/27/17 14 Kumar,Mike,Tlab
16 16 Document project 2 days Thu 9/28/17 Fri 9/29/17 14 Kumar
17 17 Commission HPSS System1 day Mon 10/2/17 Mon 10/2/17 15,16 PM
7/3
Kumar,Mike,PM,Tan
Kumar,Mike
PM
PM
Tlab
Contractor,Tan
Contractor,Tan,additional materia[1],week end labour
Contractor,Tan
Contractor,Tan
Kumar,Mike
Kumar,Mike
Kumar,Mike
Kumar,Mike
Kumar,Mike,Tlab
Kumar
PM
3 6 9 12 15 18 21 24 27 30 2 5 8 11 14 17 20 23 26 29 1 4 7 10 13 16 19 22 25 28 1 4 7
July 2017 August 2017 September 2017 October 2017
Figure 9: Revised Schedule for the project
(Source: Created by Author in MS Project)
3.b. Project Process and Documentation
Based on ISO9000 certification, four significant processes needs to be carried out by
NSC for HPSS project. The following are the details of the process:
Internal Audits: Internal audits needs to be carried out for the project in order to ensure
the proper budget for the project. Conducting the internal audit on a regular basis allows the NSC
to ensure that optimum flow of budget and mange the appreciation of dollar rate on the
Singaporean Dollar.
Documents Control: The documents developed for the project includes the details aims,
objectives, milestone and requirement for the HPSS project. During the project various changes
were made in the project schedule and budget. Therefore, NSC needs to control and maintain the
changes made in the documents for ensuring the project quality and success.

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Process Maps: Detailed process maps and flow diagram needs to be followed in the
project for maintaining the work flow and process required for completing the HPSS project.
Quality Plan: The HPSS project needs to follow and ensure a quality plan for providing
appropriate installation of the speaker. In addition to that, the quality plan also ensure proper
standard are being followed throughout all the activities for the HPSS project.
Question 4
4.a. Tracking Gnatt
ID Task
Mode
Outline
Number
Task Name Duration Start Finish
0 0 High Precision Spatial Sound (HPSS) Project66 days Mon 7/3/17 Fri 9/29/17
1 1 start project 0 days Mon 7/3/17 Mon 7/3/17
2 2 Initial Meeting 1 day Mon 7/3/17 Mon 7/3/17
3 3 Design by Quantum 7 days Tue 7/4/17 Wed 7/12/17
4 4 Purchase sound equipment3 days Mon 7/17/17 Wed 7/19/17
5 5 Issue order to contractor2 days Thu 7/13/17 Fri 7/14/17
6 6 Deliver sound equipment26 days Thu 7/20/17 Tue 8/22/17
7 7 Site preparation 3 days Thu 7/13/17 Mon 7/17/17
8 8 Construct speaker enclosures19 days Tue 7/18/17 Tue 8/8/17
9 9 Construct trunkings 10 days Thu 8/10/17 Wed 8/23/17
10 10 Lay cables 10 days Thu 8/24/17 Thu 9/7/17
11 11 Install sound equipment10 days Wed 8/23/17 Wed 9/6/17
12 12 Connect system to collect data3 days Fri 9/8/17 Tue 9/12/17
13 13 Customise system for NSC3 days Wed 9/13/17 Fri 9/15/17
14 14 Test HPSS System 3 days Mon 9/18/17 Wed 9/20/17
15 15 Certification by Thunder Lab4 days Thu 9/21/17 Tue 9/26/17
16 16 Document project 2 days Wed 9/27/17 Thu 9/28/17
17 17 Commission HPSS System1 day Fri 9/29/17 Fri 9/29/17
0%
7/3
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
0%
3 6 9 12 15 18 21 24 27 30 2 5 8 11 14 17 20 23 26 29 1 4 7 10 13 16 19 22 25 28 1 4 7
July 2017 August 2017 September 2017 October 2017
Figure 10: Tracking Gantt Chart for the project
(Source: Created by Author in MS Project)
4.b. Final Cost and CPI
The total cost required for the project is $332,250.00.
The Cost Performance Index (CPI) is often used for measuring the efficiency of the
budget on spent on the project. For calculating the CPI of any project, the CPI is determined as
ration between the budgeted cost and the actual cost of the project.

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CPI = Budgeted Cost : Actual Cost
Budgeted Cost: The initial budget provided for project completion.
Actual Cost: The actual cost required for completion of the project after the appreciation
of the dollar value.
Actual value: 332250
Budgeted Value: 290000
Therefore for this project, the CPI calculated is 1.15.
4.c. Three actions for preventing the risks
The three actions that can be utilized in the project for minimizing the impact of the risks
on the project are discussed in the section below:
Development of risk management plan in the earlier phase of the project: Risks are
inevitable part of any project. Conducting the risk identification process at the beginning of the
project would allow the project team to identify the possible risks that could occur during the
project. This could provide the project team to avoid the possible risks associated with the HPSS
project.
Prioritize the risks associated with the project: Prioritize the risks based on the impact
and level of occurrence would allow the project manager to develop proper mitigation strategy
based on the ranking of the risks.

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Develop contingency plan for each of the risk: The risk identification in the earlier phase
of the project allows the project team to identify the possible risks and develop appropriate
contingency solutions for eliminating the impact of the risks from the project.

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HPSS PROJECT
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