Employability Portfolio: HR Assistant Role and Personal Growth

This employability portfolio showcases a student's qualifications and suitability for an HR Assistant role. The report details the student's understanding of the role, leveraging the DOTs model (self-awareness). It includes an analysis of a job advertisement, classifying required skills and abilities as graduate employability skills. The portfolio also incorporates a personal development plan, outlining SMART goals to enhance communication skills, particularly in interview settings. The student emphasizes the importance of self-awareness for career planning and the ability to manage feedback. The portfolio underscores the value of personal development planning for future employability, highlighting the student's commitment to continuous improvement.

Running head: EMPLOYABILITY PORTFOLIO
Assignment 2: EMPLOYABILITY PORTFOLIO
HR Assistant
Name of the student
Name of the university
Author’s note

1EMPLOYABILITY PORTFOLIO
Table of Contents
Introduction................................................................................................................................2
Summary of employability portfolio..........................................................................................2
DOTs model element.................................................................................................................3
The usefulness of the element of the DOTs model....................................................................4
Part of a personal development plan..........................................................................................5
Conclusion..................................................................................................................................5
Appendix 1A: HR Assistant role description.............................................................................6
Appendix 1B: HR Assistant role – Duties and key responsibilities...........................................7
Appendix 1C: HR Assistant Job Advertisement........................................................................7
Appendix 2: The required knowledge, skills and abilities outlined in the job advertisement,
classified as Graduate Employability Skills (Graduate Careers Australia, 2015, p. 21)...........9
Appendix 3: SMART Goal........................................................................................................9
Appendix 4: Personal Development plan.................................................................................10
Appendix 5: Interview with current HR Assistant...................................................................13
References................................................................................................................................14

2EMPLOYABILITY PORTFOLIO
Introduction
The employability portfolio provides a brief description of work and experience
through employment achievements. It helps the graduates in recognizing their employability
skills and competency levels. The portfolio reflects the skills and abilities to achieve their
career goals effectively. The student must consider the role that the student can easily pursue
by applying their skills and knowledge in an effective work culture environment.
The employability portfolio will reflect on the graduate’s proficiency in performing
the role of Human Resource Assistant. This portfolio will focus on DOTs model and
effectiveness of these models for improvement in performance of the student. With the help
of personal development plan, the student is provided with guiding principles that aims to
achieve competency in graduate employability skills.
Summary of employability portfolio
The portfolio describes that the student have effectively pursued their Human
Resource degree and is qualified for the position of Human Resource Assistant. The student
has decided for an HR Assistant role to be suitable for fresher as HR graduates in
administration background. The role is suitable for the student as the student have experience
in corporate firm during studies.
The objective of an HR Assistant is to deliver the roles and functions that supports
HR administration. The advertisement of HR job reflects for effective responsibility,
administrating several levels of hierarchy and HR team. The role is to generate employement
letters for recruiting proficient candidates into the job role. The HR assistant checks for
health assurance before selection of the candidate and services of accommodation.

3EMPLOYABILITY PORTFOLIO
The job advertisement mainly reflects the skills, knowledge and experience for the job
role. The selection of candidate for this role can be stated as ‘Graduate Employability Skills‘.
The prior roles of graduate employability skills are learning capability, initiative for growth
and enterprise and adoption of latest technology.
The interview of an HR professional was taken by the student for the purpose of
investigating the role of HR Assistant. The objective was to gain knowledge on the essentials
of role and the experience of interviewee. The interview will help the student to acknowledge
the working of an HR and the challenges that an HR faces in business.
DOTs model element
The DOTs model is a career development learning framework. It has four vital
components for career plan. The very first element is the self- awareness. The self- awareness
is the reflection of personal traits such as abilities, values, interests and skills.
To develop the self- awareness, the student investigates the experiences or work
activities they mostly enjoy to do. The strengths and issues faced in the role and the qualities
required for that specific job role needs a better understanding.
The student is required to investigate the level of proficiency for self- awareness from
the job application to applying for a job role, by the interview process. The application helps
with the opportunity to highlight the capabilities and values. It provides the employer with
understanding of self –awareness of the student.
In the employment application form, the student is required to detail in the cover letter
about the efficiency and competency for the role. It needs to describe how the firm benefits in
providing employment to students. The students exhibits to the employer, where the student
has reflected the role, their abilities and enables with the example to suit with the job role.

4EMPLOYABILITY PORTFOLIO
In the interview round, the students have the opportunity to communicate their
strength and weakness and learning process to develop their transparency and open-
mindedness. The student can provide adequate examples with regard to their responses to
illustrate their experiences.
The student is a fresher in this field of job roles. They have limited experiences of
work in corporate field and the student must ensure to be confident enough to meet the
objective to perform that role.
The student deals with self- awareness in order to ensure that the perception convinces the
reality.
The usefulness of the element of the DOTs model
The self -awareness is a vital aspect to assist the students regarding employability
after completion of graduation degree. The self- awareness of student mainly reflects on their
abilities, competencies and their objective of their career. The self- awareness acknowledges
the required procedure to achieve the target.
The Myers- Briggs Type indicator is an effective indicator to examine self- performance
through questioning that can reflect the psychological differences among various mind sets
and helps to take decisions. The Myers- Briggs provides the advantages for self- awareness
reflecting such motivation, understanding of activities and self- managing qualities. It
provides a clear understanding of motivational level and ability to manage self –reactions that
enables the student to determine the importance of employability. It guides them in taking
adequate decision making for effective career planning.
The Myers- Briggs also provides some disadvantage for self- awareness that over-
thinking is not a professional quality to deal with a situation. Over- thinking is important to

5EMPLOYABILITY PORTFOLIO
consider as ignoring this aspect may lead to misleading the ability for evaluating their
employability. It is determined that the capacity for self- reflection misrepresents some
aspects of individual perception. The misrepresentation of self -reflection may mislead to
take incorrect decisions.
Part of a personal development plan
The advertisement for HR Assistant reflects that the graduate employability helps the
student to reskill to achieve the proficiency level. The student develops a personal
development plan that helps the student to identify specific areas to develop and succeed in
achieving career goals.
Addressing the experience of the student’s degree, the student feels that the
competency level of graduate learnings has resulted from the degree course. The experience
led to increase the confidence and ability to perform the HR role effectively. The plan helps
the student with roadmap for achieving their goals and account them for their responsibilities.
Conclusion
The employability portfolio describes that the student is proficient for HR Assistant
role with essential role determined by ‘Graduate Employability Skills’. The employability
portfolio helps the student with recognising and to have effective communication to deliver
their skills and graduate identity for the purpose of achieving the objective.
The student effectively delivered the competency level through DOTs model. The
element focused for development was self- awareness. The student has effectively delivered
proficiency in their abilities, and communication with their higher authorities. The student
realised the area of improvement and develops their self- awareness ability to encourage and
manage feedback system.

6EMPLOYABILITY PORTFOLIO
It is observed that self- awareness can also possess some negative impact on
individuals. The students who deliver self- esteem needs to develop their self -awareness to
take adequate decisions. The conclusion states that the student have maintained high level of
self- awareness in themselves to reflect their skills and knowledge to higher authorities. They
are now able to present themselves in a professional manner and able to perform the roles of
HR. It enables to manage an effective personal development plan.
The student have developed a personal development plan that outlines some essential
SMART goals to undertake learning experiences. The learning experiences mainly enhances
the verbal and written skills to increase the confidence level in interview round.
Communication becomes effective with positive self- awareness aspects. The personal self-
awareness plan helps to understand that the communication is vital for the HR Assistant role.
The future employability and career development of students is essential to be
maintained as the students are responsible for their personal development plan. It is needed
for the student to improve their employability and personal development.
Appendix 1A: HR Assistant role description
Position HR Assistant
Role Description With the introduction of globalisation, the
business is increasing its profitability
margin. Fonterra have one vacancy for
Human Resource Administrator (Lawrence
2017). The job role is to report the HR
Manager, which is the main role of an HR

7EMPLOYABILITY PORTFOLIO
Assistant and HR administration support in
business.
Appendix 1B: HR Assistant role – Duties and key responsibilities
Duties and Responsibilities  The role specifies for providing HR
administration to the HR team.
 To ensure medical health reports
before selection of candidates.
 To assist the recruitment team for
recruiting proficient candidates who
would best match the job role.
 To liaison the payroll of employees,
and revises the termination policies.
 To participate in HR projects to
closely overview the process.
Appendix 1C: HR Assistant Job Advertisement
About Us
Fonterra Co- operative group limited is a food manufacturing company that produces
mainly dairy products in New Zealand. It produces ice cream, confectionery, bakery and
infant formula. Our professional services provides with best dairy products.
Your New Career Awaits
With the introduction of globalisation, the business is increasing its profitability margin.

8EMPLOYABILITY PORTFOLIO
Fonterra have one vacancy for Human Resource Administrator. The job role is to report the
HR Manager, which is the main role of an HR Assistant and HR administration support in
business.
Responsibilities:
 The role specifies for providing HR administration to the HR team.
 To ensure medical health reports before selection of candidates.
 To assist the recruitment team for recruiting proficient candidates who would best
match the job role.
 To liaison the payroll of employees, and revises the termination policies.
 To participate in HR projects to closely overview the process.
What you need to succeed
 Candidate who pursue degree in Human Resource
 Proficient in administration background through experience
 Proficient in written and verbal communication skills.
 The candidate able to maintain time management and work independently.
 Able to handle pressure in critical situation.
The above characteristic will suit the role of HR graduate for administration. The selected
candidates are provided with training and development programmes.
Appendix 2: The required knowledge, skills and abilities outlined in the job
advertisement, classified as Graduate Employability Skills (Graduate Careers
Australia, 2015, p. 21)
Graduate employability skill Skills, knowledge, and abilities described in

9EMPLOYABILITY PORTFOLIO
job advertisement
Learning and development Candidate who pursue degree in Human
Resource
Proficient in administration background
through experience (Bowman 2015)
Technological advancement To skill in different technological fields
such as Microsoft Office.
Problem Solving abilities To take adequate decisions to solve the
issues.
Teamwork Able to handle work pressure
Planning and organising for Self -
management
To work independently
To deliver time management
Communication Proficient in written and verbal
communication skills.
Appendix 3: SMART Goal
Goal: The main objective is to enhance written and verbal communication skills from past
experiences to reflect their competency in interview round.
Steps:
 To expand individual networking areas to introduce and communicate with new
people.

10EMPLOYABILITY PORTFOLIO
 To participate in training programs that can develop the skills of the student.
 To advice the student to invest half- an – hour a day to spend on business articles to
be updated.
 To effectively communicate the skills, knowledge for suitability of HR role.
 To apply for different roles of HR and to attend interview rounds.
Measures:
 Regular practice to deliver verbal and written communications skills
 Increase the confidence level for self- efficacy.
 By attending interviews and viewing the feedback, the student understands the area of
improvement and develops skills.
 The skills, knowledge and ability of the student is communicated to the interviewer
 The student is able to deliver the competency to perform the role.
Appendix 4: Personal Development plan
GOAL The main objective is to enhance written and verbal communication skills
from past experiences to reflect their competency in interview round.

11EMPLOYABILITY PORTFOLIO
How will I
measure
goal
success?
To expand
individual
networking
areas to
introduce and
communicate
with new
people.
To
participate
in training
programs
that can
develop the
skills of the
student.
To advice
the student
to invest
half- an –
hour a day to
spend on
business
articles to be
updated.
To apply
for different
roles of HR
and to
attend
interview
rounds.
To effectively
communicate
the skills,
knowledge for
suitability of
HR role.
Steps to achieve my goal
Planned
activities
Date Resources
required
Evidence
to support
Comments
To explore the
networking
with new
people
Once in a
month
Networking
sources
Chats Student
explores to
new
environment
with new
people
Training to
improve the
communicatio
n skill
1st June
2019
Management
training
course
Biometric Improves
professional
skills

12EMPLOYABILITY PORTFOLIO
Update with
business
articles
Every
morning
Business
News
To record
daily
learning
through
reading
newspaper
It improves the
written
communication
skill
Unplanned
activities
Date Resources
required
Evidence
to support
Comments
To attend a
seminar and
debate on
current issues
in global
business.
25th April
2019
PowerPoint
presentation
Award To deliver the
business
aspects
effectively
Reflection
on goal
attainmen
t (Date)
The student are efficient enough to perform in the interview and
communicates the skills and knowledge to higher authority. The student is
selected for the HR Assistant.

13EMPLOYABILITY PORTFOLIO
What will
I do in
future
To explore new places and seminars to gain more knowledge to develop
skills and improve confidence to perform effectively.
Key: FIRST STAGE OF
PLANNING
LATER STAGES OF PLANNING
Appendix 5: Interview with current HR Assistant
 What experiences do you have for this job role?
I was sure to be an HR, when I completed my schooling. I trained myself with
professional courses to pursue Human Resource degree in bachelor and master’s
degree and increase my skills and knowledge to deliver effective administrative roles
in the business. I was working as an HR manager.
 What skills are required for this job role?
To manage effective relationship with stakeholders and high authorities to deliver
performance of HR activities through effective communication skills.
 What you enjoy doing in this role?
The role encourages me to critically evaluate the performance of the employees and
monitor the cultural diversity is delivered properly or not.
 What challenges do you face in your job role?

14EMPLOYABILITY PORTFOLIO
To retain the employees in the organisation is very difficult for me to maintain the
ratio of retaining of employees.
 What achievements do you have till date?
I am proud to achieve the target of the organisation and improved the profitability of
the company.
 What are the skills and knowledge required for this role?
Communication skills, managerial skills, technological skills are required to be
competent for this job role.
 What you think about the personal development plan?
The personal development plan must determine effective improvement plan that can
help to enhance the skills required. From the past experience, I have learnt to develop
effective personal development plan that can enhance my proficiency for promotion.
 What goals are required for personal development to develop for your career?
The goals to be achieved are to develop the knowledge and skill that an HR Assistant
requires. I have pursued Human resource degree that helps me to learn new skills and
adopt to changes. It is essential to adopt to each changing environment and critically
analyse the solution for improvement.
References
Bjerke, M.B. and Renger, R., 2017. Being smart about writing SMART
objectives. Evaluation and program planning, 61, pp.125-127.

15EMPLOYABILITY PORTFOLIO
Bowman, J., Mogensen, L., Marsland, E. and Lannin, N., 2015. The development, content
validity and inter‐rater reliability of the SMART‐Goal Evaluation Method: A standardised
method for evaluating clinical goals. Australian occupational therapy journal, 62(6), pp.420-
427.
Chan, M.Y., Swann, C. and Donnelly, J., 2018. Are SMART goals really smart? The
psychological effects of goal-setting in a learning task.
DaviD, S., 2016. Beyond goals: Effective strategies for coaching and mentoring. Routledge.
Elzubeir, K. and Dye, S., 2017. Can amount and duration of seclusion be reduced in
psychiatric intensive care units by agreeing SMART goals with patients?. Journal of
Psychiatric Intensive Care, 13(2), pp.109-116.
Kivimäki, V. and Meriluoto, S., 2018. Holistic Perspective to Individual Study Plan: Personal
Development Project Plan. Studies in health technology and informatics, 256, pp.514-526.
Lawrence, J. and Burton, L.J., 2017. Setting SMART goals for psychological case reports.
In The Elements of Psychological Case Report Writing in Australia (pp. 29-41). Routledge.
Rubens, A., Schoenfeld, G.A., Schaffer, B.S. and Leah, J.S., 2018. Self-awareness and
leadership: Developing an individual strategic professional development plan in an MBA
leadership course. The International Journal of Management Education, 16(1), pp.1-13.
Shrestha, A., Khouli, M., Bajracharya, S., House, R. and Mugele, J., 2019. Development and
Implementation of First Hospital-Based Epidemic Outbreak Management Plan: Lessons
Learned from Nepal. Prehospital and Disaster Medicine, 34(s1), pp.s56-s56.
Stewart, J., 2016. Personal development plan. In Encyclopedia of Human Resource
Management. Edward Elgar Publishing Limited.

16EMPLOYABILITY PORTFOLIO
Sull, D. and Sull, C., 2018. With Goals, FAST Beats SMART. The Strategic Agility Project,
p.21.
Tasker, F., 2015. How to prepare a personal development plan. BMJ, 351, p.h4603.

17EMPLOYABILITY PORTFOLIO