SBM1107 Project Report: Oaklands Crossing Rail Project Analysis

This report provides a comprehensive overview of the Oaklands Crossing rail project, focusing on key aspects of project management, human resources, and communication strategies. It begins with an introduction to the project, highlighting its objectives and scope, including the construction of the rail project, stakeholder analysis, and communication matrix. The report then delves into project human resource management, detailing the organizational breakdown structure, roles, and responsibilities, staffing management plans, and performance reviews. Furthermore, it explores project communication management, covering communication channels, reporting procedures, and the project information management system (PMIS). Stakeholder management is also discussed, including identification, analysis, and engagement strategies. The report also examines project performance reports and integrates project HR, communication, and stakeholder plans. Finally, the report includes references to relevant literature in project management.

Oaklands Crossing rail project

Introduction
• The main focus is on the construction of
Oaklands Crossing rail project.
• It is expected that the project will mainly
be helpful in supporting 160 jobs for
major construction.
• The construction work will be
commenced in mid-2018 and will get
completed by the end of 2019.

Communication requirement matrix
Stakeholders Communication
Method
Responsibility Frequency Expectations Sensitivity
Construction
manager
Emails and
meetings
Project manager Weekly For discussing
the status of the
project.
Informal/
formal
CEO Face to face and
formal reports
Project manager Monthly Reflecting
project progress
report
Formal

Communication requirement matrix contd.
Stakeholders Communication
Method
Responsibility Frequency Expectations Sensitivity
Suppliers Face to face and
meeting
Project manager Weekly For knowing
about the
required supplies
of the project
Formal
Procurement
manager
Face to face and
meetings
Project manager Twice in a
month
For discussing on
the required
progress
Formal

Communication channels
Channel Description
Broadcasting email Proper focus on the stakeholder analysis is done for
successfully broadcasting the email.
Stakeholder
meeting
The meeting with the project stakeholders are done
for discussing on the project progress, management
team meeting and builders meeting.

Communication channels contd.
Channel Description
Reporting The reports are provided for reflecting the construction procedure
and the progress of the project.
Corporate email The communication that generally exists between the
stakeholders generally needs to be improved.

Project management information system
• The PMIS is mainly required for proper and
effective scheduling of the project.
• It is found that both budget estimation as well as the
work related with resource allocation are done by
using the software of project management.
• In the Oaklands Crossing rail project, number of
software including smartsheet, Metfuse as well as
Trello are used.
• The software tools are optimized in such a way that
the estimation, control as well as collaboration of
the project can be done effectively.

Project management information system
• PMIS is mainly used for distributing
information properly.
• The procedure of information sharing within
the entire system mainly helps in ensuring that
the entire management system must be properly
get involved within the implementation of the
organizational output
• This is further important for reducing the
information sharing approach.
• In addition to this, proper functional
management is mainly needed from the project.

Minute of meeting
Opening: Conference room, 9.am, Friday
Present: All members are present
Approval of agenda: Yes
Discussion: The meeting was held in order to discuss the present progress of the project and
for making proper discussion on the project delays that was earlier occurred.
Adjournment: 12.p.m, project manager

Project performance report
• In Oaklands Crossing rail project, the utilization of performance report sis mainly
needed for properly analyzing the project stakeholder.
• It is found that detailed requirement analysis is needed for successfully
understanding the entire procedure of performance appraisal.
• It is found that proper methodology is mainly optimized for successfully
measuring the performance.
• In addition to this, the communication channel is mainly need for successfully
appreciating the innovation-based challenges.
• Moreover, the evaluation of the project risks is found to be important as it is
mainly related with the process of risk management.

Project performance report Contd.
• It is found that proper coordination is mainly optimized for
successful management of the organization.
• It is found that in Oaklands Crossing rail project, the report
of project performance generally gets increased by
incorporating various types of innovative designs.
• The performance management plan is considered to be
beneficial for successfully enhancing both performance as
well as coordination within the projects.
• The performance report-based schedules are found as an
important aspect that is beneficial for the successful
creating of the effective progress reporting.
•

References
• Joslin, R. and Müller, R., 2015. Relationships between a project management
methodology and project success in different project governance contexts. International
Journal of Project Management, 33(6), pp.1377-1392.
• Hornstein, H.A., 2015. The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2),
pp.291-298.
• Todorović, M.L., Petrović, D.Č., Mihić, M.M., Obradović, V.L. and Bushuyev, S.D.,
2015. Project success analysis framework: A knowledge-based approach in project
management. International Journal of Project Management, 33(4), pp.772-783.
• Sánchez, M.A., 2015. Integrating sustainability issues into project management. Journal
of Cleaner Production, 96, pp.319-330.