BSBPMG520: Human Resources, Project Management, and Closure Report

This report provides a detailed analysis of human resources planning within a project context, covering key aspects such as resource allocation, responsibility assessment, and project feasibility. It includes a closure report that evaluates stakeholder engagement, communication effectiveness, and security measures implemented in a website development project. Furthermore, the report assesses the alignment of organizational strategic goals with HR management practices, emphasizing the importance of communication in team building and conflict resolution. Skill development needs are also identified, highlighting areas for improvement in project management and team collaboration. Desklib offers a wide range of resources, including similar solved assignments and past papers, to support students in their academic endeavors.

Running head: Human Resources
Human Resources
Name of the Student
Name of the University
Author Note:

1Human Resources
Table of Contents
Part 1................................................................................................................................................2
HR planning.................................................................................................................................2
Responsibility Assessment Matrix (RAM matrix)......................................................................3
Part 2................................................................................................................................................4
Closure Report.............................................................................................................................4
Project evaluation........................................................................................................................5
Lesson learned.............................................................................................................................7
Skill development needs..............................................................................................................8

2Human Resources
Part 1
HR planning
Human resource planning or HRP can be easily stated as a continuous process for
systematic planning so that it can be easily used for upgrading the archive’s website. It can also
be used in order to achieve the optimum use of the valuable assets of an organization. One of the
assets includes human resources. The main objective of human resource planning is to ensure the
best kinds of fits, which focus on the shortage of workforce. Human resource planning helps in
ensuring that a balance is maintained between the jobs and employees. This planning maintains
the balance by taking care that the man-power neither falls short nor it is surplus. The four main
steps in human resource in human resource planning can be used for analyzing the supply of
various labor bodies. Human resource planning needs to be started by proper assessing and
analyzing the current capacity of human n resources. Human resource planning is supposed to be
flexible the enough in order to meet the short-term challenges of the organizations along with
changing the business environmental conditions. These changes are brought for the long term.
Human resource planning is initiated by auditing as well as accessing the ability of human
resources in the organization, on.
Task Name Duration Start Finish Resource Names Cost
Human resource
management plan 120 days Mon 9/9/18 Fri
02/17/19 $14,232.00
Project initiation 30 days Mon 9/9/18 Fri
10/18/18 $5,832.00
Planning and
allocating human
resources to the project
5 days Mon 4/9/18 Fri 4/13/18 Project manager $560.00
Project feasibility
study 6 days Mon
9/16/18
Mon
10/23/18 Finance manager $480.00

3Human Resources
Website analysis 8 days Tue
10/24/18
Thu
10/3/18
system analyst,
system developer $1,536.00
Contract with
service providers 7 days Tue
10/24/18
Wed
11/2/18
facility manager,
HR manager $1,120.00
Gathering
functional and non-
functional
requirements
5 days Fri 11/4/18 Thu
11/10/18 Project manager $1560.00
Identifying project
management tools and
other requirements
6 days Fri 11/11/18 Fri
21/18/18 system developer $576.00
Milestone 1:
Completio of project
initiation phase
0 days Fri 10/18/18 Fri
10/18/18 Project manager $0.00
Project planning 58 days Mon
10/21/18
Wed
11/8/18 $6,824.00
Project scope
management plan 8 days Mon
10/21/18
Wed
10/30/18 facility manager $640.00
Quality
management plan 5 days Thu
11/31/18
Wed
11/6/18
Project
manager ,Sponsor $1,200.00
Communication
management plan 7 days Thu 11/7/18 Fri
11/15/18 HR manager $560.00
Allotting project
manager 6 days Mon
11/18/18
Mon
11/25/18 Sponsor $768.00
Hiring software
developer and software
analyst
3 days Mon
11/18/18
Wed
11/20/18 Project manager $336.00
Procurement
management planning 5 days Tue
11/26/18
Mon
12/2/18
Sponsor ,Project
manager $1,200.00
Facility
management planning 7 days Tue 12/3/18 Wed
12/11/18 HR manager $560.00
Training and
development program
planning
8 days Thu
12/12/18
Mon
12/23/18 HR manager $640.00
Team management
plan development 6 days Tue
12/24/18
Tue
12/31/18
facility manager,
Sponsor $248.00
Process
improvement planning 6 days Wed 1/1/19 Wed 1/8/19 Project manager $672.00

4Human Resources
Milestone 2:
Completion of the
project planning
phase
0 days Wed 1/8/19 Wed 1/8/19 Project manager $0.00
Project execution 27 days Thu 1/9/19 Fri 1/27/19 $2,056.00
Executing
management plan and
revision thereto
7 days Thu 1/1/19 Fri 1/7/19 system developer $672.00
Giving project
progress review 5 days Mon 1/8/19 Fri 1/13/19 system developer $480.00
Identifying project
team members 4 days Mon
1/13/19
Thu
1/17/19
Project manager,
system analyst $832.00
Contract
compliance 5 days Fri 1/17/19 Thu
1/22/19 HR manager $400.00
Meeting facility
and resource
requirements
6 days Fri 1/22/19 Fri 1/26/19 Project manager $672.00
Milestone 3:
Completion of
project execution
phase
0 days Fri 1/26/19 Fri 1/26/19 Project manager $0.00
Project closure 15 days Mon
1/27/19 Fri 12/2/19 $520.00
Stakeholder signoff 5 days Mon
2/17/19 Fri 2/7/19 HR manager $200.00
Post-project
maintenance planning 4 days Mon 2/7/19 Thu
2/11/19 Project manager $248.00
Final project
document submission 6 days Fri 2/11/19 Fri 2/17/19 Project manager $72.00
Milestone 4:
Completion of
project closure phase
0 days Fri 2/17/19 Fri 2/17/19 Project manager $0.00

5Human Resources
Responsibility Assessment Matrix (RAM matrix)
Activity
Project
manager
Finance
manager
HR manager
system
developer
facility
manger
project
sponsor
System
analyst
Initiation of Project
Allocating human resources to the project R R R/A A R C I
Project feasibility study R C I R R C I
Website analysis R R/C R/A A
Contract with service providers R C I R R/C R/A A
Gathering of both functional and non-
functional requirements
R R/C R/A A R R/C R/A
Planning of Project R R R/A A R/A A R
Project scope management plan R C I
Quality management plan R C I R R/C R/A
Communication management plan R/A A R C R A R
Allotting project manager R R R/A A R C I
Hiring software developer and software
analyst
R C I R R/C R/A
Project execution phase R/A A R R/C R A R
Executing management plan and revision
thereto
R R/C R A R/A A R
Giving project progress review R/A C I R R R/A
Identifying project team members R R R/A A C I
Contract compliance R R/C R/A R A R R/A
Project closure phase I R C I R R/C R/A
Stakeholder signoff R R R/A A R C
Post project maintenance planning R/A R/C R R/A C I
Final project document submission A R C I R R R/A

6Human Resources
Part 2
Closure Report
The project closure report mainly analyses three areas that are stakeholders, human
resource, and communication. There are mainly two types of stakeholders in the above project
that is a public government body and lastly supplier. Human resources are people who combine
to be the workforce in an organization, economy or business sector. It can also be defined as an
organizational function. This function looks after the people and issues that are related to people.
These issues include hiring and recruiting employees, performance management, development of
the organization and its culture, benefits, and compensation, onboarding employees, and training.
Communication is the key to success for every organization. Communication between the
stakeholders is very important for the smooth functioning of the organization. The employees
should also have a fluent communication among themselves. The lack of communication may
cause various problems to the organization. The problems include miscommunication among
employees, and among the supervisors and juniors. Senior authority should take continuous
updates regarding the whereabouts of the employees and the projects under them. This
communication would help the higher authority regarding the satisfaction of the employees and
the amount of people needs to be recruited. The website has been designed for public user login
where website user will have the option of browsing and searching the website without any kind
of necessary registration. This makes the website user-friendly and the basic access to the
website does not need registration. Anyone who wishes to input data to the website needs to
register and login with a unique email address. The user only would access this input provided
by the user. An unauthorized user would not be allowed to get access to it. The person with valid
mail id and password would be allowed to log in and carry out the work he wants to do. This

7Human Resources
makes the website secured enough. The access to authorized user helps the website secure
confidential information regarding the organization. Securing the information that might be
harmful to the organization if leaked is very important. Unauthorized users might get access to
the information and hand it over or sell it to the opponent organization. This might lead to a great
loss to the organization. The present kind of website should be carried over for redeveloping the
whole website. For the user, the profile should be inclusive of online form which can be used to
contact archivers for removing or editing of user added content. The given project is all about a
website which enables the national geographic archives of Australia to easily collect data about
photographic feature collection on this site. People who have visited the place might post
pictures regarding the place and the animals that they have seen. This would be helpful to the
organization largely. The interface will mainly enable the national archives of Australia for easy
collection data, which is all about the photographic collection of a feature on the website. The
interface of this website should be considered to be modern, engaging and user-friendly which
has been designed in such a way that it can easily meet the needs of people of all ages, various
levels of computing and English literacy.
Project evaluation
Identification of organizational strategic goals and implementation steps are mainly used
for achieving them inessential part of the human resource management plan. Strategic goals
include recruiting employees for various departments, dividing those employees according to
their specialization and providing the proper training so that they are able to perform tasks
properly. Human resource management helps the organization in many ways. It is considered to
be the beginning step which can be used in a number of activities which mainly ensures the HR
management. HR management stands for human resource management. It is used to define the

8Human Resources
management as well as the development of the employees in a particular organization like the
National Archive. It is also known as talent or personnel management. With the help of human
resource management, the talent of employees is allowed to express and they are nourished by
the organization. Human resource management looks after the things that are related to the
management of organization’s human capital. Proper evaluation of HR management plan for
success in mainly inclusive of recruitment policies, hiring process which can be used for
analyzing the extent to which the HR is part of the website strategic plan. It can be also to
ensuring the fact that how effective, as well as efficient, are the leaders. It also ensures that the
leaders are much focused on strengthening the employers. The leaders are supposed to look after
that proper training is provided to the new employees regarding the work they are supposed to do
in the team. Each and every work should be properly explained to the employees. This is done to
ensure that the employees are able to deliver efficient performance to the organization.
Communication plays a key role in keeping a given this website project on task. Communication
helps an organization in many aspects. These aspects include building a team, making things
clear, helps in dealing with problems and many more. Effective communication helps in building
a team. Effective as well as honest communication can bring the employees together to form a
team. Communication among the staff is the first step that helps in creating a team. Employees
who maintain a continuous tough with their colleges can build a good team. A transparent
communication between the boss and the employees may help in clarifying doubts regarding
problems. Problems would feel free and comfortable to share their problems with the boss. This
effective communication between the boss and the employees help to bind the company.
Effective communication also helps in making things clear. In case of any conflict, effective
communication can help in resolving the conflict. Communication through instructions,

9Human Resources
meetings, employee handbooks or performance reviews can help the organization largely.
Communication also helps in dealing with problems. Bad communications cause problems. If
two or more employees receive conflicting instructions, misunderstanding may take place. If a
supervisor does not respond to the questions of employees or avoids discussion of employee
issues, it creates a barrier among them. Good communication can resolve all the problems in an
organization. Thus, an effective communication builds a team as well as increases the loyalty of
the employees. The project manager is mainly in charged with various kinds of guidelines in all
the aspect of the project, which is mainly inclusive of the communication plan. The specifics of
this website project is mainly inclusive of methods and frequency which can vary as per the
needs of the project. Having a proper understanding regarding the purpose of the communication
plan will ultimately help the manager in realizing various goals. The project communication plan
mainly sets up some kind of standard which can be used for analyzing the fact that how
communication will take place.

10Human Resources
Lesson learned
The findings and lesson of this National Archive website can be improved by taking a
large number of steps. This steps can be considered to be beneficial for improving efficiency. It
mainly signifies the level of performance which mainly describes a process which can be used
for the lowest amount of input which is used for creating the lowest amount of input. Efficiency
mainly relates to the use of all kind of input which can be used for producing any kind of given
output. The above-stated activities can be used for improving the outputs or results in a project.
Productivity can be easily stated ratio of output and input which can be easily used in various
production process. Various kinds of activities like training, financial incentives, a delegation of
responsibility, appropriate management style and lastly properly defining of jobs and task to each
individual of the project.
HR (Human resource) feature is considered to be one of the core features of any
organization. Some features of the Human resource include people-oriented, comprehensive
function, individual-oriented, continuous function, pervasive function, staff function,
development-oriented and challenging function. Human resource features come with various
roles and responsibilities, which mainly range from hiring to onboarding. They come up with a
large number of task like organization, communication, discretion, multi-tasking and lastly
conflict management. Human resource department for this project should ensure the fact
employee information is properly organized and accessible. Human resource manager mainly
serves as a mode of communication between employees and other managers. Human resource
should have proper training so that they can easily keep a record of personal information of team
members who are part of the given project. HR managers play a key role in conflict management
in any organization. Conflicts are very often in an organization. It is an inevitable part of an

11Human Resources
organization. HR managers can solve the conflicts with the help of effective communication. The
manager can talk to the participants of the conflicts individually and try to solve the conflict. The
manager should talk in a way that would not make the conflict participant think that he is on their
side or he is on the opponent’s side. The participants might be asked to compromise. This helps
in resolving the conflict.
Skill development needs
The communication plan needs to set up for upcoming projects like National Archive
which can be used in four major areas like expectation, consistency, productivity, and outcome.
Expectation refers to the aims that an organization has from a project. Consistency refers to the
number of workers involved in a project. The number of people involved in projects describes
more consistency. Productivity defines the performance of the employees in the project. The
number of loyal and honest employees increases the amount of productivity. Outcome refers to
the result that is obtained after the project. Project communication plan for the National Archive
website can be used for ensuring and setting up some kind of standards in which the
communication can easily take place. It will allow the project manager to maintain control of the
project which mainly ensures that all the stakeholders receive proper kind of information.
Communication at regular interval allows employees to work continuously on a project. A
communication plan will help the project manager to easily lead a whole team to the desired kind
of outcome for a project. Without any kind of proper communication with the stakeholder, the
project might fail to meet the various requirements of the project.