HR Project Planning: Scope, Schedule, Budget, and Risks

This report provides a comprehensive overview of planning considerations for Human Resource (HR) projects. It begins by defining and discussing project scope and scheduling, including the creation of a Work Breakdown Structure (WBS) and timeline. The report then reviews the behavioral abilities crucial for project resourcing, emphasizing the selection of the right people, performance capabilities, leadership, and team assembly. Budget details associated with the project are presented, outlining costs for various tasks and resources. Finally, the report explores different methods project managers use to identify and mitigate potential project risks, such as interviews, cause-and-effect diagrams, and affinity diagrams. The conclusion emphasizes the importance of strategic HR planning to meet organizational goals and the need to assess the skills and knowledge of resources for project success. The report is a valuable resource for understanding the key elements of successful HR project management.

Running head: PLANNING CONSIDERATION FOR HR PROJECT
Project Management: Planning Consideration for HR Project
Name of the Student:
Name of the University:

1PLANNING CONSIDERATION FOR HR PROJECT
Table of Contents
Introduction......................................................................................................................................2
1. Define and discuss scope and scheduling....................................................................................2
1.1 Project scope..........................................................................................................................2
1.2 Schedule.................................................................................................................................3
2. Review the behavioral abilities associated with project resourcing............................................4
3. Budget details associated to the project.......................................................................................5
4. Different ways use by the project manager to identify possible project risks.............................6
Conclusion.......................................................................................................................................7
References........................................................................................................................................8

2PLANNING CONSIDERATION FOR HR PROJECT
Introduction
In order to position a business organization for success in the competitive market place
all the associate departments should keep themselves engaged in the work force plan. For
assisting the needful workforce changes the identified key directions include potential workforce
building, strengthening the current competitiveness and assigning skilled project team. These
reports depicts the usefulness and crucial need of organizing a Human Resource (HR) team for
managing a project and govern it towards the preliminarily set objectives and goal.
In order to form such HR project team it is very important to follow the professional
practices of project management in terms of scope management, resource management, and
budgeting and risk management. Theses knowledge areas are crucial to be followed while
forming a HR project team. Apart from this, behavioral approach of the team members is also
paramount to develop a professional project HR project team, that are also elaborated in this
report including the related cash flow. In order to identify the potential risks the ways followed
by the project manager are also content of the report.
1. Define and discuss scope and scheduling
1.1 Project scope
The scope of the HR management is to develop a successful project team to conduct an
assigned project. The success and failure of the project is dependent on the performance of the
project team members. Therefore, the project manager must form the team after measuring their
skills, technical and non technical skills. The scope of the project is to develop a project schedule
including resources and respective costs needed to form a HR management plan.

3PLANNING CONSIDERATION FOR HR PROJECT
1.2 Schedule
WBS Task Name Duration Start Finish
0 Scheduling plan for HR Project 80 days Mon
2/11/19 Fri 5/31/19
1 Project initiation phase 12 days Mon
2/11/19
Tue
2/26/19
1.1 Developing project scope 4 days Mon
2/11/19
Thu
2/14/19
1.2 Feasibility study 3 days Fri 2/15/19 Tue 2/19/19
1.3 Budget estimation 2 days Wed
2/20/19
Thu
2/21/19
1.4 Identification of hiring needs 3 days Fri 2/22/19 Tue 2/26/19
1.5 Section of proper project management tools and
techniques 2 days Wed
2/20/19
Thu
2/21/19
1.6 Milestone 1: Successful design of HR management
project 0 days Tue 2/26/19 Tue 2/26/19
2 Planning phase 28 days Wed
2/27/19 Fri 4/5/19
2.1 Listing all applicants 5 days Wed
2/27/19 Tue 3/5/19
2.2 Conducting interview 5 days Wed 3/6/19 Tue 3/12/19
2.3 Starting selection process 2 days Wed
3/13/19
Thu
3/14/19
2.4 Telephone screening 3 days Fri 3/15/19 Tue 3/19/19
2.5 Technical interview 2 days Wed
3/13/19
Thu
3/14/19
2.6 Non technical interview 3 days Wed
3/20/19 Fri 3/22/19
2.7 Review skill and knowledge 3 days Mon
3/25/19
Wed
3/27/19
2.8 Selecting team member 5 days Thu 3/28/19 Wed 4/3/19
2.9 Identification of viable candidates 2 days Thu 4/4/19 Fri 4/5/19
2.10 Milestone 2: Completion of selection process 0 days Fri 4/5/19 Fri 4/5/19
3 Recruitment process 20 days Mon 4/8/19 Fri 5/3/19
3.1 Offering employment 5 days Mon 4/8/19 Fri 4/12/19
3.2 Hiring the candidate 4 days Mon
4/15/19
Thu
4/18/19
3.3 On boarding the candidate 5 days Fri 4/19/19 Thu
4/25/19
3.4 Arranging on-job training and development
program 6 days Fri 4/26/19 Fri 5/3/19

4PLANNING CONSIDERATION FOR HR PROJECT
3.5 Milestone 3: Completion of recruitment process 0 days Fri 5/3/19 Fri 5/3/19
4 Closure phase 20 days Mon 5/6/19 Fri 5/31/19
4.1 Assigning project team 6 days Mon 5/6/19 Mon
5/13/19
4.2 Induction 5 days Tue 5/14/19 Mon
5/20/19
4.3 Distributing responsibilities 9 days Tue 5/21/19 Fri 5/31/19
4.4 Milestone 4: Completion of HR plan project 0 days Fri 5/31/19 Fri 5/31/19
2. Review the behavioral abilities associated with project resourcing
While resourcing the project management plan analyzing behavior abilities of the team
members are mandatory. The four leading and crucial behavioral approaches considered as most
critical include
 Selection of correct people
 Ensuring the performance capabilities of the members
 Leadership capacity of the members
 Assemble of effective project team
These four behavioral approaches are most critical while scheduling and developing the
HR project team for the business success in terms of competitive advantages and commercial
revenue as well. Key Performance Measurement Matrix tool is the most widely used project
management tool uses to measure the abilities of the members. These members are always
judged based on their technical/non-technical knowledge, body language, communication skills,
and cooperative behavior. Before selection and hiring, each individual should be judged based on
the above mentioned characteristics. The higher authorities of the company and the executive HR
must select and hire the project team members after examining them professionally. However,

5PLANNING CONSIDERATION FOR HR PROJECT
team assemble is another important thing and the executives should design the team keep in
mind that while working n a project no such intra team conflict is occurring. On the other hand,
personnel development of skills, project tradeoff priorities, cost assigned cost for project/people
and resource limitation are the other factors should be considered during project resourcing.
Each of the steps included in the project schedule are important to design and develop the
HR project team.
3. Budget details associated to the project
The total cost estimated for the project is elaborated to the project team members so that
they can get to know the details of the project phases.
WBS Task Name Duration Resource Names Cost
0 Scheduling plan for HR Project 80 days $22,560.00
1 Project initiation phase 12 days $3,872.00
1.1 Developing project scope 4 days Project manager $1,024.00
1.2 Feasibility study 3 days Finance manager $600.00
1.3 Budget estimation 2 days Finance manager $400.00
1.4 Identification of hiring needs 3 days HR executive $840.00
1.5 Section of proper project
management tools and techniques 2 days non technical expert
team ,technical executive $1,008.00
1.6 Milestone 1: Successful design of
HR management project 0 days $0.00
2 Planning phase 28 days $8,032.00
2.1 Listing all applicants 5 days HR executive $1,400.00
2.2 Conducting interview 5 days Operation head $1,440.00
2.3 Starting selection process 2 days Project manager $512.00
2.4 Telephone screening 3 days technical executive $840.00
2.5 Technical interview 2 days technical executive $560.00
2.6 Non technical interview 3 days non technical expert team $672.00
2.7 Review skill and knowledge 3 days Project manager $768.00
2.8 Selecting team member 5 days Project manager $1,280.00
2.9 Identification of viable candidates 2 days HR executive $560.00
2.10 Milestone 2: Completion of 0 days $0.00

6PLANNING CONSIDERATION FOR HR PROJECT
selection process
3 Recruitment process 20 days $4,984.00
3.1 Offering employment 5 days non technical expert team $1,120.00
3.2 Hiring the candidate 4 days HR executive $1,120.00
3.3 On boarding the candidate 5 days technical executive $1,400.00
3.4 Arranging on-job training and
development program 6 days non technical expert team $1,344.00
3.5 Milestone 3: Completion of
recruitment process 0 days Operation head $0.00
4 Closure phase 20 days $5,672.00
4.1 Assigning project team 6 days HR executive $1,680.00
4.2 Induction 5 days HR executive $1,400.00
4.3 Distributing responsibilities 9 days Operation head $2,592.00
4.4 Milestone 4: Completion of HR plan
project 0 days Project manager $0.00
4. Different ways use by the project manager to identify possible project risks
Different risks may negatively impact the HR management project team and the project
manager must identify theses potential risks before initiating the project. Enormous ways are
there used by the project managers to identify the potential project risks and that are as follows:
Conduct of an interview: In order to measure behavioral approach of the member,
interview is the best possible way. The approach of the applicants towards the interview question
will let the project manager know that whether he or she will be capable of doing the assign role
or not.
Visualizing cause and effect diagram: This is one of the most powerful tool used by the
project managers to identify the potential risks that may negatively interrupt the expected project
success. If the project manager efficiently identifies the risks then that elimination of the risk will
also become easier to them.

7PLANNING CONSIDERATION FOR HR PROJECT
Use of affinity diagram: This is the other technical and creative way used by the project
manager to detect potential risks. In this approach the participants are asked to brainstorm risks
and sort them in group and categories.
Conclusion
From the overall discussion it can be concluded that, for improving strategic alignment of
the staffs and all other resources this is much essential to realize the strategies used to plan the
HR process professionally. In order to meet the organizational operational goals adequate
staffing of human resources are mandatory. Though, while assigning the resources for separate
activities the skills and knowledge of each must be measured. Based on their skills and
knowledge human resources must be assigned to respective project activities. Though, before
developing the project team the current status of the organization should be analyzed
professionally. Depending on the current status and to bring the functionalities and operation of
the business on beneficial track schedule formation of the HR project team plan plays significant
role. The different phases followed while developing the HR project team include access current
capacities of the HR, forecasting HR requirements, demand forecasting, supply forecasting,
matching the demand with supply, selection, hiring, arrangement of training and development
program, administrating employee remuneration and benefits, performance management and
review-evaluation.

8PLANNING CONSIDERATION FOR HR PROJECT
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9PLANNING CONSIDERATION FOR HR PROJECT
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