HRIS System Implementation Project Report for Blach Construction

This report details the development and implementation of a Human Resource Information System (HRIS) for Blach Construction, an Australian construction company. The project aims to address inefficiencies in the HR department's paper-based system. The report outlines the project's scope, including in-scope and out-of-scope activities. It analyzes project management charts such as the Work Breakdown Structure (WBS), Gantt chart, and PERT chart to determine the project's timeline and budget. The report also discusses current industry best practices, new engineering and project management approaches, and the challenges encountered during the project's execution. The WBS breaks down the project into phases, tasks, and costs. The Gantt chart visualizes the project schedule, task dependencies, and resource allocation, while the PERT chart aids in analyzing project activities and identifying the critical path. The report concludes with recommendations and strategies to overcome challenges faced in the HRIS project development.

Running head: PROJECT MANAGEMENT.
Project management
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Introduction..................................................................................................................................2
2. A clear description of project......................................................................................................2
3. Scope of the project.....................................................................................................................3
4. Analysis of the charts...................................................................................................................4
4.1 Work breakdown structure....................................................................................................4
4.2 Gantt chart.............................................................................................................................7
4.3 Pert chart..............................................................................................................................10
4. Discussion of the present industry best practices and new engineering and PM approaches. . .11
5. Conclusion and recommendations.............................................................................................14
6. Challenges faced in producing needed information and strategies for overcoming issues.......15
7. Competencies while preparing the report..................................................................................17
References......................................................................................................................................18

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1. Introduction
The paper mainly reflects on the development of an HRIS system for Blach construction
company that undertakes different types of construction work in Australia. The organization is
growing and therefore, the HR managers are facing a lot of difficulty while keeping track on all
the staffs of the organization manually in the paper-based system. Therefore, the higher authority
of the organization decided to implement an HRIS system within the organization. The
implemented HRIS will be helpful in running the HR department smoothly and further assists in
providing easy access to information.
The report provides a clear description of the entire project and identifies various
activities that need to be covered within the project scope. It is found that a number of charts
including WBS, Gantt chart as well as PERT chart is analyzed for determining both budget an
time that is needed for the HRIS development. In addition to this, discussion on the current best
practices of the industries and focuses on new engineering and PM based approaches are also
done. Moreover, the paper also elaborates the challenges that are mainly faced in producing the
needed information and various types of strategies that are mainly required for overcoming the
issues.
2. A clear description of the project
The implementation of HRIS within the organization "Blach construction company" is helpful
in improving the ability to reach to different candidate's pool and helps in speeding up the entire
onboarding procedures for reducing paper and saving expenditure. With the help of HRIS, the
entire operations of the HR department will be automated that helps in saving time and assists in
avoiding redundancy. Moreover, it is found that the HRIS system assists in eliminating the

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utilization of paper and turns all of the records into easily accessible data that can be retrieved
quite easily. In addition to this, it is found that the developed system will mainly make the entire
procedure of onboarding very much consistent as well as efficient for easily accessing the
handbooks as well as materials for the employees. Furthermore, the HRIS help the human
resource managers for successfully improving productivity as well as improving collaboration
within the organization.
3. Scope of the project
Project scope is considered as one of the significant parts of the planning that further
helps in successfully determining the goals, tasks as well as deliverables of the project. The
categorization of scope is done as in scope and out scope.
In scope
 Development of the HRIS system
 Development of project prototype
 Development of warehouse
 Connection of system with the database
 Real data transfer checking
 Testing of the system
 Software checking
Out-scope
 Training to the staffs of the organization are not provided
 Information about the contractors are not included within the project

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4. Analysis of the charts
4.1 Work breakdown structure
The WBS that is developed is one of the significant project deliverables that help in
successfully managing the project work. The WBS that is developed for HRIS helps in reflecting
the duration as well as the cost that is required for executing each of the work processes (Siami-
Irdemoosa, Dindarloo & Sharifzadeh, 2015). It is analyzed that the WBS that is developed is
quite helpful in designing as well as organizing the work of the project successfully.
Additionally, the WBS which is developed is helpful in successfully managing the entire project
by properly monitoring, assigning resources and by allocating resources effectively.
WB
S
Task Name Duration Start Finish
Resource
Names
Cost
0
HRIS for Blach
construction company
87 days
Tue 20-
08-19
Wed 18-
12-19
AUD75,240.00
1 Project initiation phase 14 days
Tue 20-
08-19
Fri 06-
09-19
AUD4,160.00
1.1
Requirements for the
project are analyzed
5 days
Tue 20-
08-19
Mon 26-
08-19
Project
Manager
AUD2,000.00
1.2 Creation of project plan 6 days
Tue 27-
08-19
Tue 03-
09-19
Project planner AUD2,160.00
1.3
Checking the feasibility
of the project
3 days
Wed 04-
09-19
Fri 06-
09-19
AUD0.00

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1.4
Milestone 1:
Completion of project
initiation phase
0 days
Fri 06-
09-19
Fri 06-
09-19
AUD0.00
2 Project planning phase 20 days
Mon 09-
09-19
Fri 04-
10-19
AUD14,800.00
2.1
Project schedule
preparation
6 days
Mon 09-
09-19
Mon 16-
09-19
Financial
manager
AUD1,920.00
2.2
Determining the needed
resources
4 days
Tue 17-
09-19
Fri 20-
09-19
HR manager AUD1,280.00
2.3
Assigning resources
within the project
4 days
Mon 23-
09-19
Thu 26-
09-19
Team Leaders,
HR manager
AUD2,720.00
2.4
Preparing the plan for
communication
6 days
Fri 27-
09-19
Fri 04-
10-19
Project
Manager,
Team Leaders
AUD4,560.00
2.5
Allocating the work to
the project team
6 days
Fri 27-
09-19
Fri 04-
10-19
HR manager,
Project
Manager
AUD4,320.00
2.6
Milestone 2:
Completion of planning
phase
0 days
Fri 04-
10-19
Fri 04-
10-19
AUD0.00
3 Execution phase 45 days
Mon 07-
10-19
Fri 06-
12-19
AUD53,320.00
3.1 Deployment of the 14 days Mon 07- Thu 24- Developer AUD5,040.00

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project device 10-19 10-19
3.2
Developing the
prototype for the project
13 days
Fri 25-
10-19
Tue 12-
11-19
Application
manager
AUD4,680.00
3.3
Testing of the
accounting software
4 days
Fri 25-
10-19
Wed 30-
10-19
Tester AUD1,280.00
3.4
Creating the database
for accounts department
3 days
Thu 31-
10-19
Mon 04-
11-19
Designer,
Developer,
Hardware [1]
AUD11,260.00
3.5
Connection of database
with the system
7 days
Tue 05-
11-19
Wed 13-
11-19
Developer,
Software [1],
IT manager
AUD10,040.00
3.6
Testing the real time
response
4 days
Thu 14-
11-19
Tue 19-
11-19
Tester,
Designer
AUD2,720.00
3.7 Testing of the database 5 days
Wed 20-
11-19
Tue 26-
11-19
Tester,
Developer,
Designer,
Additional cost
[1]
AUD13,700.00
3.8 Real data transfer 3 days
Wed 20-
11-19
Fri 22-
11-19
IT manager AUD1,080.00

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3.9
Adding significant
features to the HR
department
5 days
Mon 25-
11-19
Fri 29-
11-19
Application
manager
AUD1,800.00
3.10
Checking of the
software
3 days
Mon 02-
12-19
Wed 04-
12-19
IT manager AUD1,080.00
3.11
Testing the
connectivity
2 days
Thu 05-
12-19
Fri 06-
12-19
Tester AUD640.00
3.12
Milestone 3:
Completion of execution
phase
0 days
Fri 06-
12-19
Fri 06-
12-19
AUD0.00
4 Closing Phase 8 days
Mon 09-
12-19
Wed 18-
12-19
AUD2,960.00
4.1
Sign off from the
project stakeholders
2 days
Mon 09-
12-19
Tue 10-
12-19
Project
Manager
AUD800.00
4.2 Reviewing the project 6 days
Wed 11-
12-19
Wed 18-
12-19
Project planner AUD2,160.00
4.3
Milestone 4:
Completion of closure
phase'
0 days
Tue 10-
12-19
Tue 10-
12-19
AUD0.00
4.2 Gantt chart
A Gantt chart is defined as a type of bar chart which assists in elaborating the project
schedule for reflecting the dependency between the activities as well as the present schedule
status. The Gantt chart that is created for the HRIS system helps in showcasing the time that is

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required for properly accomplishing each of the activities of the project. They also reflect
important information including the resources that are assigned to the task, overlapping of the
project activities as well as the duration of tasks including the starting and closure date (Ong,
Wang & Zainon, 2016). In addition to this, the Gantt charts are helpful in planning, scheduling
as well as in successfully managing the project. There are a number of benefits that the project
team achieves after creating the Gantt chart. As communication is one of the integral parts of the
project, and therefore, proper communication is required for successful project execution. It is
analyzed that the Gantt charts help in providing proper crystal-clear communication and further
assist the project team in communicating properly by improving the relationship with the entire
team.
Moreover, it eliminates the requirement for having a different tool for effectively tracking
the entire communication procedure that is mainly used in the project. Furthermore, the
utilization of Gantt charts assist in avoiding the issue of resource overload and further helps in
measuring the progress of the entire project. Better time management can also be practised
successfully by properly understanding the severity of time delays for managing the entire
project properly (Sharon & Dori, 2017). Gantt charts help in giving much clarity within the
project and as a result, the workers able to get a proper understanding of the project activities and
that further assists in finishing the project successfully. The Gantt chart that is provided below
reflects on the task dependencies and showcases the activities that overlap or get completed
simultaneously. By getting the proper idea from the Gantt chart, one can get an idea about the
project progress and then capable of accomplishing the work with equal responsibilities.
The Gantt chart has a feature as per which the project manager can be capable to
determine the progress of the project for enabling one to make different types of changes within

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the strategy if the schedule is found to be lagging behind. It is analyzed that as the project
managers have the capability of updating the finished percentage pf project tasks and thus, this
information is found to be very much helpful in keeping the entire project on the right track.
Moreover, resource overload is one of the issues that a project manager can face while executing
the project but with the help of Gantt chart, this problem also gets resolved (Nurre & Weir,
2017). This is because the Gantt chart helps the staffs of the project to utilize the assigned
resources within the project quite effectively so that the entire project gets finished as per the
initial timeline that is created within the project initiation phase.
Figure 1: Gantt chart

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(Source: Created by Author)
4.3 Pert chart
A PERT chart is considered as one of the PM tools that helps in providing a graphical
representation within the entire timeline of the project. It is found that the PERT chart assists in
breaking down the various tasks of the entire project for undertaking the proper analysis. The
main advantage of using the PERT chart is that it helps in analyzing the project activity. The
project manager mainly views the information such that the entire project gets completed on
proper time and budget by successfully viewing the evens (Srivastava et al., 2017). Moreover,
PERT helps in improving planning as well as helps in making proper decisions by successfully
integrating and presenting different types of data from a number of departments. It is analyzed
that gathering of both qualitative as well as quantitative data from different sources is generally
helpful in properly coordinating the activities of the project for improving the communication
among different departments (Singh et al., 2015).
Moreover, PERT mainly needs the activities of the project that generally get sequenced
within the network under proper rules that further elaborate the critical path within the entire
project. It is considered as the longest sequence of the project activities and helps in identifying
the number of days that are needed for finishing the work of the project successfully (Evdokimov
et al., 2018). In addition to this, the what-if analysis that is done with the help of PERT chart is
generally helpful in properly highlighting the activities with highest risks of the project which
further needs proper as well as successful monitoring of the project risk. The PERT chart that is
created for the human resource information system project for Blach construction company is
reflected below. The PERT chart that is created reflects not only the early start, early finish, late

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start and late finish but also the slack for each of the project activities that is further beneficial in
reflecting the dependency of the event.
Figure 2: PERT chart
(Source: Created by Author)
4. Discussion of the present industry best practices and new engineering and
PM approaches
Current best practices by the HR department
Presently, the human resource departments are trying to provide best practices as well as
processes for managing the HR departments of the organization. It is found that the development
of safe, healthy, as well as a happy workplace by the HR department, helps in ensuring that the
employees do not get pressurized. The HR department develops a proper evaluation system that
helps in linking the performance of various individuals in order to undertake a number of
business priorities as well as goals (Marchewka, 2016). In addition to this, the HR department
utilizes proper systematic approach for ensuring that knowledge management helps in supporting
different types of strategies. It is found that different types of knowledge are stored within the
database for providing proper access to the information that is posted by the company on the
knowledge portal. In addition to this, currently the HR department award bonuses or different