Project Communication Plan for HRIS System Implementation at GenRays

This document presents a communication plan template designed for the implementation of an HRIS system at GenRays. The plan meticulously outlines the necessary communication strategies to ensure the successful execution of the project. It encompasses various aspects, including the project's initiation phase, status reporting, risk management, milestone achievements, change requests, project closure, and lessons learned. The plan details the required date or frequency of communication, the key internal and external stakeholders involved, and the specific actions required (information only, review and comment, or review and approval). The communication plan is designed to keep all stakeholders informed throughout the project lifecycle, facilitating effective collaboration and ensuring that project goals are met. The template is intended to be a comprehensive guide for project managers, enabling them to proactively manage communication and address any potential issues or concerns that may arise during the HRIS implementation.

Communication Plan Template
HRIS System Implementation
Project Communication Plan
GenRays
Date
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Document
Author or
Originator
Required Date
or Frequency
Key Internal/
External
Stakeholders
Action
Required
(I,C,A) Comments
Kick off meeting Project Manager
Completion of
project initiation
phase
Project team
members I
Communicate on
roles as well as
expectations of
project team and
overview of HRIS
plan
Status report
(Weekly) Project Manager Bi-weekly External team C
Update on project
progress and
provide details on
project issues
Risk report Project Manager Weekly All project
stakeholders I and C
Notify the
stakeholders on
all possible
project risks,
impact, probability
and mitigation
plan
Milestone report Project Manager At end of all
project phases
Project Sponsor,
External End
users and
customers
I, C and A
Will communicate
on the
achievements of
project milestones
and completion of
each phases
Change request
report
Internal Project
Team Members As required
Project Sponsor
and Project
Manager
A
For review of
possible change
in scope, time
and cost.
Meetings is
conducted to
review impact of
changes on
project success.
Project Closure
report Project Manager After completion
of project closure
All project
stakeholders I and C
The report is
reviewed by the
project sponsor
and sign off the
document. It
includes project
deliverables
based on needs.
Lessons Learned
Report
Project Sponsor,
Project Manager
and Internal
Project Team
End of the closure
phase
All project
stakeholders I and C
It is presented to
stakeholders to
address what is
right, and require
to approve.
Key: I: Information only; C: For review and comments; A: For review and approval
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